{"id":3631,"date":"2022-06-06T04:04:43","date_gmt":"2022-06-06T03:04:43","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=3631"},"modified":"2022-07-05T07:49:05","modified_gmt":"2022-07-05T06:49:05","slug":"transport-strikes-and-weather","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/employment\/transport-strikes-and-weather\/","title":{"rendered":"How Should an Employer Deal With Transport Strikes and Weather Affecting Employees?"},"content":{"rendered":"\n<p><span style=\"font-weight: 400\">As an employer, you need to think about weather disruption and transport strikes affecting your employees&#8217; ability to get to work. You will likely be affected by this at some point, and possibly more than once. As such, it is beneficial to have a clear process regarding how you deal with this. It is sensible to be flexible during such situations as this is likely to increase staff morale. Also, think practically <\/span>about<span style=\"font-weight: 400\"> alternatives you can offer when your staff are affected by bad weather or public transport <\/span>strikes<span style=\"font-weight: 400\">.<\/span> Indeed, planning for these circumstances can <span style=\"font-weight: 400\">add to the overall productivity of your business. Of course, you will also need to consider y<\/span>our <span style=\"font-weight: 400\">legal <\/span>obligations. <\/p>\n\n\n\n<p><span style=\"font-weight: 400\">This article will explain how you can deal with transport strikes and bad weather affecting your employees. It will explain what a policy about this may contain, alternatives to your employees coming into the workplace and legal considerations.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Transport Strikes and Disruptive Weather Policy<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">It is very useful for you<\/span>r business<span style=\"font-weight: 400\"> to have a policy that deals with what you expect of your employees where bad weather or transport strikes affect their ability to work. Where you have a policy in place, your staff must follow this.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">A policy could detail the following:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><span style=\"font-weight: 400\">the effort your staff must make to get into work;<\/span><\/li><li><span style=\"font-weight: 400\">how not attending the workplace may affect their pay;<\/span><\/li><li><span style=\"font-weight: 400\">whether non-attendance could be considered a day of <\/span><a href=\"https:\/\/legalvision.co.uk\/employment\/leave-entitlements-england-wales\/\"><span style=\"font-weight: 400\">annual leave<\/span><\/a><span style=\"font-weight: 400\">;<\/span><\/li><li><span style=\"font-weight: 400\">how not attending the workplace may affect other areas of their employment with you;<\/span><\/li><li><span style=\"font-weight: 400\">whether you expect your staff to use alternative transport methods where one is affected by weather;<\/span><\/li><li><span style=\"font-weight: 400\">whether you expect your staff to use their own vehicle when public transport strikes occur;&nbsp;<\/span><\/li><li><span style=\"font-weight: 400\">the amount of extra time you expect your staff to add to their usual journey <\/span>to work<span style=\"font-weight: 400\">;&nbsp;<\/span><\/li><li><span style=\"font-weight: 400\">how your staff should contact you to let you know that they are affected by transport strikes or weather disruptions;<\/span><\/li><li><span style=\"font-weight: 400\">whether your staff are obliged to keep you updated as they travel; and&nbsp;<\/span><\/li><li><span style=\"font-weight: 400\">any alternative options to coming into the workplace.<\/span><\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Alternatives to Coming Into the Workplace<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">There will be times when, due to a transport strike or poor weather conditions, your staff are simply unable to make it to work on time or at all. <\/span>R<span style=\"font-weight: 400\">ather than your staff not working when this occurs, it is helpful to have alternative options in place<\/span>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Flexible Working<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400\">You may <\/span><a href=\"https:\/\/legalvision.co.uk\/employment\/employees-flexible-work-arrangements\/\"><span style=\"font-weight: 400\">allow your staff some flexibility<\/span><\/a><span style=\"font-weight: 400\"> regarding their regular working hours or work pattern where transport strikes or poor weather affects their ability to work. You may enable them to arrive later than normal or leave later than they usually would. Where this happens, you might ask them to make up the lost time on another day.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">Alternatively, it may make more sense to allow staff to work from another location or from home. However, if you allow home working, you must ensure that their home working conditions <\/span>comply with<span style=\"font-weight: 400\"> health and safety requirements.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Discretionary Schemes<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400\">Where your staff cannot get to work, you m<\/span>ight <span style=\"font-weight: 400\">not pay them their normal pay.<\/span> However<span style=\"font-weight: 400\">, you could offer a discretionary payment. A discretionary scheme may be informal or formally written into your <\/span><a href=\"https:\/\/legalvision.co.uk\/employment\/importance-employment-contracts\/\"><span style=\"font-weight: 400\">staff\u2019s contracts<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+448081968584\" class=\"not-prose\">0808 196 8584<\/a> for urgent assistance.\n                <br>\n                Otherwise, complete this form, and we will contact you within 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Health and Safety<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400\">If you allow your staff to work from home as an alternative, you must ensure that any home working environment meets <\/span><a href=\"https:\/\/legalvision.co.uk\/employment\/considerations-working-from-home\/\"><span style=\"font-weight: 400\">health and safety requirements<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span style=\"font-weight: 400\">2. Pay<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400\">You are not under any legal obligation to pay your employees who cannot get into the workplace. However, you should pay your employees where you:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><span style=\"font-weight: 400\">have previously done so, and therefore, it is custom and practice for your business;<\/span><\/li><li><span style=\"font-weight: 400\">close the office due to the weather disruption or transport strike<\/span>. An exception is if <span style=\"font-weight: 400\">their employment contract states otherwise, or they have agreed differently with you;<\/span><\/li><li><span style=\"font-weight: 400\">are the person responsible for providing their transport to work and have failed to provide it; or<\/span><\/li><li><span style=\"font-weight: 400\">usually pay them for their travel to work, such as for carers between clients.&nbsp;<\/span><\/li><\/ul>\n\n\n\n<p><span style=\"font-weight: 400\">Where you do withhold their pay, it is sensible to offer an alternative to losing pay<\/span>. For example, you can regard the day as annual leave, however,<span style=\"font-weight: 400\"> <\/span><a href=\"https:\/\/legalvision.co.uk\/employment\/force-employees-annual-holidays\/\"><span style=\"font-weight: 400\">you cannot insist that your employee takes this<\/span><\/a><span style=\"font-weight: 400\">. Also, where you offer them annual leave, you should be aware that there are rules surrounding this.&nbsp; Any employee not attending the workplace who does not require paying is considered an authorised absence.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span style=\"font-weight: 400\">3. Fairness<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400\">When dealing with employees, you must be fair and consistent. Your business might decide to introduce a policy regarding this. Notably, be careful not to discriminate against employees, such as <\/span><a href=\"https:\/\/legalvision.co.uk\/employment\/employer-responsibilities-workers-disability\/\"><span style=\"font-weight: 400\">those with a disability<\/span><\/a><span style=\"font-weight: 400\">.<\/span> It may be the case that tra<span style=\"font-weight: 400\">velling to work in these conditions is more complex than for other employees.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span style=\"font-weight: 400\">4. Dismissal<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400\">It is not advisable to dismiss your employee <\/span>if they miss work <span style=\"font-weight: 400\">due to a transport strike. In particular, where your employee has two years\u2019 qualified service with you, this could be considered an unfair dismissal by an employment tribunal.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Key Takeaways<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">It is sensible to have a policy in place for your business about how you deal with travel strikes and weather disruption affecting your employees coming to the workplace. This allows your staff to know what you expect of them and for you to prepare for such events. There are many points to consider, such as whether you allow your staff flexible working options, how they should contact you when affected, and where you expect them to use other means of transport.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">There are also legal considerations you must note. For example, whilst you are not generally required to pay your staff where they cannot make it into the office, there are circumstances when you are required to pay them. Also, you should not dismiss your staff for not making it to work or being late in these situations, or it is likely to be seen as an unfair dismissal by an employment tribunal.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">If you need help understanding how to deal with transport strikes and weather affecting employees, our experienced <\/span><a href=\"https:\/\/legalvision.co.uk\/employment-lawyers-lp\/\"><span style=\"font-weight: 400\">employment lawyers<\/span><\/a><span style=\"font-weight: 400\"> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents for a low monthly fee. Call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our <\/span><a href=\"https:\/\/legalvision.co.uk\/membership\"><span style=\"font-weight: 400\">membership page<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Frequently Asked Questions<\/span><\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1654483490024\"><strong class=\"schema-faq-question\"><strong>What might a policy on weather disruptions and transport strikes contain?<\/strong><\/strong> <p class=\"schema-faq-answer\">A policy on weather disruptions and transport strikes will detail how you treat these circumstances and what you expect of your employees. For example, it may contain information on your pay policy where employees cannot make it into work, flexible work options and ways to contact you.\u00a0<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1654483502315\"><strong class=\"schema-faq-question\"><strong>Is an employer legally required to pay employees where they cannot make it to work due to weather disruption or transport strikes?<\/strong><\/strong> <p class=\"schema-faq-answer\">You are generally not required to pay your employee when they cannot make it into the office due to weather disruptions or transport strikes. However, there are some circumstances where you are legally required to, such as where you normally pay their travel time to work or where it is custom and practice for your business to pay your employees.<\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"1924c0ad83\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/3631\" \/>            <input value=\"https:\/\/legalvision.co.uk\/employment\/transport-strikes-and-weather\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"How Should an Employer Deal With Transport Strikes and Weather Affecting Employees?\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>As an employer, you need to think about weather disruption and transport strikes affecting your employees&#8217; ability to get to work. You will likely be affected by this at some point, and possibly more than once. As such, it is beneficial to have a clear process regarding how you deal with this. It is sensible<a href=\"https:\/\/legalvision.co.uk\/employment\/transport-strikes-and-weather\/\">Continue reading <span class=\"sr-only\">&#8220;How Should an Employer Deal With Transport Strikes and Weather Affecting Employees?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13326,"featured_media":3210,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"2817,1420,2172,2326,2757,2823","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[35],"tags":[20,21,395,771,772],"class_list":["post-3631","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-employment","tag-small-business","tag-medium-business","tag-flexible-work-arrangements","tag-transport-strikes","tag-poor-weather"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Transport Strikes and Weather Affecting Employees | LegalVision UK<\/title>\n<meta name=\"description\" content=\"Transport strikes and poor weather will affect your employees ability to get to work. 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Prior to her freelance writing work, Clare worked for UK central government in policy and communication roles. She has also run her own businesses where she founded a magazine and was editor-in-chief. She is currently studying part-time towards a PhD predominantly in international public law. Qualifications: PhD, Human Rights Law (underway), University of Bedfordshire, Post graduate diploma, Law, Middlesex University.","sameAs":["https:\/\/www.linkedin.com\/in\/ms-clare-susannah-f-4a243545\/"],"url":"https:\/\/legalvision.co.uk\/author\/clarefarmer\/"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/employment\/transport-strikes-and-weather\/#faq-question-1654483490024","name":"What might a policy on weather disruptions and transport strikes contain?","acceptedAnswer":{"@type":"Answer","text":"A policy on weather disruptions and transport strikes will detail how you treat these circumstances and what you expect of your employees. For example, it may contain information on your pay policy where employees cannot make it into work, flexible work options and ways to contact you.\u00a0","inLanguage":"en-GB"},"inLanguage":"en-GB"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/employment\/transport-strikes-and-weather\/#faq-question-1654483502315","name":"Is an employer legally required to pay employees where they cannot make it to work due to weather disruption or transport strikes?","acceptedAnswer":{"@type":"Answer","text":"You are generally not required to pay your employee when they cannot make it into the office due to weather disruptions or transport strikes. 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