{"id":2362,"date":"2022-02-24T05:10:36","date_gmt":"2022-02-24T05:10:36","guid":{"rendered":"https:\/\/uk.legalvision.com.au\/?p=2362"},"modified":"2022-08-30T00:36:59","modified_gmt":"2022-08-29T23:36:59","slug":"considerations-working-from-home","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/employment\/considerations-working-from-home\/","title":{"rendered":"Legal Considerations When Working From Home in England and Wales"},"content":{"rendered":"<p>Since the onset of the COVID-19 pandemic, many employees have had no choice but to work from home. As the pandemic has continued, working from home has become the norm for many. Both you and your employees have had to adapt to this. The move towards home working might be something you and your employees have become accustomed to, and in some circumstances, it might suit you both better than working from the workplace. However, when you have employees working away from the office, there are points you need to be aware of and procedures you should have in place.\u00a0This article will explain what you need to know when your employees work from home. It will cover a range of issues, including managing employees and treating employees who work from home fairly.<\/p>\n<h2>What is Working From Home?<\/h2>\n<p>Working from home (<strong>WFH<\/strong>) is where your employee works remotely and carries out their work for you from their home. It is the most common type of remote working. Some people split their time between working at the usual workplace and at home. This flexible arrangement is termed a hybrid working.<\/p>\n<h2>Working From Home Policy<\/h2>\n<p>You should have in place a policy about home working or hybrid working, particularly if it is becoming the norm for your business. A policy will allow your employees to understand what you allow regarding home working or hybrid working and how to request to do so.\u00a0<\/p>\n<p>As part of creating a <a href=\"https:\/\/legalvision.co.uk\/employment\/employees-flexible-work-arrangements\/\">working from the home policy<\/a>, you should consult your employees and their representatives. A WFH policy should be:<\/p>\n<ul>\n<li>reflected in other related policies and procedures where both will require updating; and<\/li>\n<li>under regular review to improve it.<\/li>\n<\/ul>\n<p>Additionally, your WFH policy should contain information on how:<\/p>\n<ul>\n<li>an employee should request to work from home or hybrid working;<\/li>\n<li>you will respond to any of these requests;<\/li>\n<li>you will make decisions about home working; and<\/li>\n<li>an employee will be introduced to and set up for home working.<\/li>\n<\/ul>\n<div class=\"box box--icon box--info\">\n<p>Likewise, it is also a good idea to include your methods of supporting employees when home working. For example, how you will consider their needs?<\/p>\n<\/div>\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+448081968584\" class=\"not-prose\">0808 196 8584<\/a> for urgent assistance.\n                <br>\n                Otherwise, complete this form, and we will contact you within one business day.\n                    <\/span>\n    <\/div>\n\n    \n\n<div class=\"not-prose flex justify-center text-left gform_input_bg_white    \">\n    <script>\nvar 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However, you should still put any changes regarding WFH in writing.<\/p>\n<h2>Health and Safety<\/h2>\n<p>When your staff work from home, you still have a responsibility towards <a href=\"https:\/\/legalvision.co.uk\/employment\/workplace-safety-assessments\/\">health, safety and wellbeing<\/a> in the same way you do for your staff working in the workplace.<\/p>\n<p>Indeed, your employees also have responsibilities towards their health, safety, and wellbeing when working at home. They must let you know about any physical or mental health risks. They should also let you know if they need to change work arrangements due to, for example, their caring responsibilities.<\/p>\n<h2>Managing Staff Remotely<\/h2>\n<p>When your employees work from home, you may need to rethink managing and supporting them. This can include:<\/p>\n<ul>\n<li>managing and <a href=\"https:\/\/legalvision.co.uk\/employment\/monitoring-employees-home\/\">monitoring performance<\/a>;\u00a0<\/li>\n<li>providing training and development;\u00a0<\/li>\n<li>managing time;<\/li>\n<li>finding ways to maintain motivation; and<\/li>\n<li>encouraging work-life balance.<\/li>\n<\/ul>\n<p>For example, when thinking about managing and monitoring performance, you will need to agree with your employee whether you will assess their work quality or their time spent working. Likewise, you may want to consider additional training so your staff feel competent and supported when they work from home.<\/p>\n<h2>Equipment Needed\u00a0<\/h2>\n<p>Additionally, when your employees work from home, you will need to think about the equipment they may need. Notably, you are under no legal obligation to provide any equipment. However, the government does advise that employers do what they can to assist with home working. This could be in terms of:<\/p>\n<ul>\n<li>what equipment is needed;<\/li>\n<li>who will pay for it;<\/li>\n<li>who will install the equipment; and\u00a0<\/li>\n<li>security issues.<\/li>\n<\/ul>\n<h2>Treating Staff Fairly\u00a0<\/h2>\n<p>When your employees work from home, you are still required to treat them fairly. Indeed, you must ensure that they get equal:<\/p>\n<ul>\n<li>support;<\/li>\n<li>access to representatives;<\/li>\n<li>opportunities for development, training and promotion; and<\/li>\n<li>communication.<\/li>\n<\/ul>\n<div class=\"box box--icon box--info\">\n<p>You should also ensure that you do not decide upon an employee\u2019s job role based on where they work. This ensures that their job is no better or worse than others simply because they work from home.<\/p>\n<\/div>\n<h2>Discrimination and WFH<\/h2>\n<p>Discriminating against your employees in certain circumstances is illegal. For example, you cannot disadvantage an employee because they have a characteristic protected by law from discrimination. Therefore, you must ensure that you do not refuse a request to work from home based on a protected characteristic where you allow others to work from home.\u00a0<\/p>\n<p>An example of this would be where you refuse to let a female employee work from home because you believe her children will distract her, yet you have allowed a male employee who also has children to work from home.<\/p>\n<h2>Expenses and Benefits<\/h2>\n<p>If your employees work from home, you must report specific tax and national insurance issues concerning their home working expenses. Home working expenses can include the equipment you provide to them and any extra domestic fuel they need to use.<\/p>\n<h2>Key Takeaways<\/h2>\n<p>If you do not already have employees working from home, COVID-19 related lockdowns have likely affected the way your staff work. When considering the move towards flexible work arrangements, there are policies you need to put in place. For example, you should have a homeworking policy that explains what employees need to know about home working with your business. You also need to think about providing equipment for home working. In addition, as an employer, where your employees work from home, you are still under a legal duty to ensure their health, safety, and well-being and not to discriminate against them.<\/p>\n<p>If you need help understanding employees working from home in England and Wales, our <a href=\"https:\/\/legalvision.co.uk\/employment-lawyers-lp\/\">experienced employment lawyers<\/a> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents for a low monthly fee. So call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our <a href=\"https:\/\/legalvision.co.uk\/membership\">membership page<\/a>.<\/p>\n<h2>Frequently Asked Questions<\/h2>\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1645679280842\"><strong class=\"schema-faq-question\"><strong>What is hybrid working?<\/strong><\/strong> <p class=\"schema-faq-answer\">Hybrid working is where your employees work flexibly. This involves spending some of their working hours in the workplace and others from their home.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1645679317016\"><strong class=\"schema-faq-question\"><strong>Do I legally have to provide my employees with equipment when WFH?<\/strong><\/strong> <p class=\"schema-faq-answer\">As an employer, you are not under a legal obligation to provide your employees with equipment when WFH. However, the government advises employers to do what they can to assist employees with home working. You may, therefore, want to consider the equipment aspect of WFH.<\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"9eb4f72322\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/2362\" \/>            <input value=\"https:\/\/legalvision.co.uk\/employment\/considerations-working-from-home\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"Legal Considerations When Working From Home in England and Wales\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Since the onset of the COVID-19 pandemic, many employees have had no choice but to work from home. As the pandemic has continued, working from home has become the norm for many. Both you and your employees have had to adapt to this. The move towards home working might be something you and your employees<a href=\"https:\/\/legalvision.co.uk\/employment\/considerations-working-from-home\/\">Continue reading <span class=\"sr-only\">&#8220;Legal Considerations When Working From Home in England and Wales&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13326,"featured_media":652,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"1420,1179,2164,997,1208,1","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[35],"tags":[20,21,525,567,581],"class_list":["post-2362","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-employment","tag-small-business","tag-medium-business","tag-employer-obligations","tag-work-health-and-safety","tag-working-from-home"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Legal Considerations When Working From Home | LegalVision UK<\/title>\n<meta name=\"description\" content=\"Working from home is where your employee carries out their work from their home. We explain legal considerations surrounding WFH.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/legalvision.co.uk\/employment\/considerations-working-from-home\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Legal Considerations When Working From Home | LegalVision UK\" \/>\n<meta property=\"og:description\" content=\"Working from home is where your employee carries out their work from their home. We explain legal considerations surrounding WFH.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/legalvision.co.uk\/employment\/considerations-working-from-home\/\" \/>\n<meta property=\"og:site_name\" content=\"LegalVision UK\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/LegalVision\" \/>\n<meta property=\"article:published_time\" content=\"2022-02-24T05:10:36+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-08-29T23:36:59+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2021\/11\/30230604\/brand-design-00195.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1600\" \/>\n\t<meta property=\"og:image:height\" content=\"1060\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Clare Farmer\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@LegalVision_law\" \/>\n<meta name=\"twitter:site\" content=\"@LegalVision_law\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Clare Farmer\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/legalvision.co.uk\/employment\/considerations-working-from-home\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/legalvision.co.uk\/employment\/considerations-working-from-home\/\"},\"author\":{\"name\":\"Clare Farmer\",\"@id\":\"https:\/\/legalvision.co.uk\/#\/schema\/person\/46fdb392af527f38f90649480343e732\"},\"headline\":\"Legal Considerations When Working From Home in England and Wales\",\"datePublished\":\"2022-02-24T05:10:36+00:00\",\"dateModified\":\"2022-08-29T23:36:59+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/legalvision.co.uk\/employment\/considerations-working-from-home\/\"},\"wordCount\":1146,\"image\":{\"@id\":\"https:\/\/legalvision.co.uk\/employment\/considerations-working-from-home\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2021\/11\/30230604\/brand-design-00195.jpg\",\"keywords\":[\"small business\",\"medium business\",\"employer obligations\",\"work health and safety\",\"working from home\"],\"articleSection\":[\"Employment Articles\"],\"inLanguage\":\"en-GB\"},{\"@type\":[\"WebPage\",\"FAQPage\"],\"@id\":\"https:\/\/legalvision.co.uk\/employment\/considerations-working-from-home\/\",\"url\":\"https:\/\/legalvision.co.uk\/employment\/considerations-working-from-home\/\",\"name\":\"Legal Considerations When Working From Home | LegalVision UK\",\"isPartOf\":{\"@id\":\"https:\/\/legalvision.co.uk\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/legalvision.co.uk\/employment\/considerations-working-from-home\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/legalvision.co.uk\/employment\/considerations-working-from-home\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2021\/11\/30230604\/brand-design-00195.jpg\",\"datePublished\":\"2022-02-24T05:10:36+00:00\",\"dateModified\":\"2022-08-29T23:36:59+00:00\",\"author\":{\"@id\":\"https:\/\/legalvision.co.uk\/#\/schema\/person\/46fdb392af527f38f90649480343e732\"},\"description\":\"Working from home is where your employee carries out their work from their home. 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Prior to her freelance writing work, Clare worked for UK central government in policy and communication roles. She has also run her own businesses where she founded a magazine and was editor-in-chief. She is currently studying part-time towards a PhD predominantly in international public law. Qualifications: PhD, Human Rights Law (underway), University of Bedfordshire, Post graduate diploma, Law, Middlesex University.","sameAs":["https:\/\/www.linkedin.com\/in\/ms-clare-susannah-f-4a243545\/"],"url":"https:\/\/legalvision.co.uk\/author\/clarefarmer\/"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/employment\/considerations-working-from-home\/#faq-question-1645679280842","name":"What is hybrid working?","acceptedAnswer":{"@type":"Answer","text":"Hybrid working is where your employees work flexibly. 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