{"id":2080,"date":"2022-01-25T01:14:31","date_gmt":"2022-01-25T01:14:31","guid":{"rendered":"https:\/\/uk.legalvision.com.au\/?p=2080"},"modified":"2022-06-28T06:55:35","modified_gmt":"2022-06-28T05:55:35","slug":"key-provisions-heads-of-terms","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/commercial-lease-property\/key-provisions-heads-of-terms\/","title":{"rendered":"Key Provisions in a Commercial Lease Heads of Terms"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">If you intend to lease commercial property for your business in England and Wales, you may have heard the phrase \u2018heads of terms.\u2019 Whether you are renting commercial property or a landlord seeking a tenant for business premises you own, you will need to negotiate with your prospective landlord or tenant before you agree to enter into a commercial lease. This article explains the heads of terms and key provisions to include.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What Are Heads of Terms?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The heads of terms concerning a <a href=\"https:\/\/legalvision.co.uk\/commercial-lease-property\/commercial-lease-agreements\/\">commercial lease<\/a> is a document that lists the main terms agreed upon between the landlord and the tenant. The commercial lease agreement will make these key terms legally binding. Notably, negotiations over the provisions can take time, particularly if there are any areas of contention.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Heads of terms are not usually <a href=\"https:\/\/legalvision.co.uk\/commercial-lease-property\/legal-elements-of-commercial-lease\/\">legally binding<\/a>. However, they form the basis of the commercial lease agreement, which will be legally binding. To ensure that your heads of terms are not legally binding, you should ensure you label them as \u2018Subject to Contract.\u2019<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Key Provisions in Heads of Terms<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The heads of terms will include essential terms about the property, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">the definition and extent of the property to be leased,\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">the amount of rent payable,\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">how long the lease term will be; and\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">other important terms.<\/span><\/li>\n<\/ul>\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold 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Having this information set out in the heads of terms clarifies and identifies the contracting parties. Likewise, it provides satisfaction as parties have the assurance that they are contracting with a reputable business entity.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Property Definition<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">As you would expect, the heads of terms should detail the address and complete information about the property. This is particularly important where the premises are part of a larger property. In addition, if the tenant needs certain access rights or parking provisions, the heads of terms should also detail those rights.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Permitted Use and Alterations<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The heads of terms should also set out how the tenant can use the property and specify any alterations they may make. Permitted uses are essential to agree with commercial properties in England and Wales, as they are classified for particular commercial uses. Indeed, if a tenant wanted to use a property for anything other than the activities it is classified for, they would need to obtain planning permission.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Rent Amount<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The heads of terms will agree on the amount of rent payable, any rent-free period agreed, and any other costs involved with leasing the property. These costs may include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">service charges;\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">VAT payable;\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">a contribution to utilities; or\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">insurance costs.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">As well as agreeing on the rent amount, the landlord will also likely want to <a href=\"https:\/\/legalvision.co.uk\/commercial-lease-property\/commercial-rent-reviews\/\">negotiate to review the rent amount<\/a> from time to time, mainly where the lease term is longer than a few years. This would usually be limited to increasing rent so that it is in line with whatever the current market rent is for similar properties in the same area.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Lease Term<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Additionally, the heads of terms will detail the lease term agreed between the landlord and tenant. For example, suppose the landlord and tenant have agreed that the tenant will not have a right to renew the lease at the end of the lease term. In that case, the leads of terms should specify this detail. Otherwise, tenants of commercial properties in England and Wales have an automatic right to have their lease renewed by law. This concept is known as \u2018security of tenure.\u2019<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Ending the Lease Early<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The heads of terms may also detail whether the landlord has agreed that the <a href=\"https:\/\/legalvision.co.uk\/commercial-lease-property\/4-ways-to-end-your-commercial-lease-early\/\">tenant can end the lease early<\/a>. If so, in what ways they can do this.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, the parties may have agreed to a break clause (or early termination clause). This clause will allow the tenant to end the lease early, usually during a specific period in the lease term or after a certain amount of time. In addition, the landlord may have agreed that the tenant can find a new tenant to take over the lease (this is a lease assignment) or sublet the property to another person. If the parties agree on this, the heads of terms should contain specifics about how the tenant can exercise this right.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Responsibility for Repairs and Maintenance<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The landlord and tenant should also agree on who will be responsible for keeping the property in good repair. If the property in question is not in particularly good condition, the tenant can negotiate for a Schedule of Condition to be agreed upon. This document lists the property\u2019s condition in detail. So, the tenant\u2019s obligation is limited to keeping the property in the same condition rather than being obliged to improve the state of the premises to the benefit of the landlord.\u00a0\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Key Takeaways<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The heads of terms are an essential document to agree on before you decide to lease commercial property. They contain all the critical terms that you and your landlord or tenant have agreed on during negotiations, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">the rent amount;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">how the tenant can use the property;\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">the lease period; and\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">other important terms.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Importantly, the heads of terms are not usually legally binding. However, they will form the basis of the lease, which will be legally binding once signed and dated. Therefore, you must be clear on what you are willing to negotiate on so that you are happy with the heads of terms before you commit to the ensuing commercial lease agreement.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you need help with negotiating heads of terms concerning a commercial lease, our <\/span><a href=\"https:\/\/legalvision.co.uk\/leasing-lawyers-lp\/\"><span style=\"font-weight: 400;\">experienced leasing lawyers<\/span><\/a><span style=\"font-weight: 400;\"> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents. Call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our\u00a0<\/span><a href=\"https:\/\/legalvision.co.uk\/membership\"><span style=\"font-weight: 400;\">membership page<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Frequently Asked Questions<\/span><\/h2>\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1643073024102\"><strong class=\"schema-faq-question\"><strong>Are heads of terms legally binding?<\/strong><\/strong> <p class=\"schema-faq-answer\">Not usually, no. To ensure heads of terms are not legally binding, you should mark them as \u2018subject to contract.\u2019 This wording indicates that there is no intention for the heads to become legally binding.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1643073034360\"><strong class=\"schema-faq-question\"><strong>Do I need to negotiate the heads of terms?<\/strong><\/strong> <p class=\"schema-faq-answer\">You must negotiate with your prospective landlord or tenant before you sign a commercial lease with them. Agreeing to terms before you sign a legally binding contract means that you have clarity as to what you can expect during the lease term. Likewise, as a tenant, you know what you can and cannot do with the property. Trying to agree on new lease terms further down the line can cause unnecessary expenses. Further, if you cannot reach an agreement, you are still responsible for abiding by the terms of your lease.<\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"9eb4f72322\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/2080\" \/>            <input value=\"https:\/\/legalvision.co.uk\/commercial-lease-property\/key-provisions-heads-of-terms\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"Key Provisions in a Commercial Lease Heads of Terms\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>If you intend to lease commercial property for your business in England and Wales, you may have heard the phrase \u2018heads of terms.\u2019 Whether you are renting commercial property or a landlord seeking a tenant for business premises you own, you will need to negotiate with your prospective landlord or tenant before you agree to<a href=\"https:\/\/legalvision.co.uk\/commercial-lease-property\/key-provisions-heads-of-terms\/\">Continue reading <span class=\"sr-only\">&#8220;Key Provisions in a Commercial Lease Heads of Terms&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13323,"featured_media":568,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"4149,994,3776,1024,1611,4267","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[30],"tags":[20,21,61,376,467],"class_list":["post-2080","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-commercial-lease-property","tag-small-business","tag-medium-business","tag-commercial-lease","tag-legally-binding","tag-heads-of-terms"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Key Provisions in a Commercial Lease Heads of Terms | LegalVision UK<\/title>\n<meta name=\"description\" content=\"Looking to lease commercial property for your business in England and Wales? 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She previously studied law at the University of Nottingham and Virginia School of Law. As well as freelance writing, Rachel runs her own small online business and enjoys various creative endeavours - hence her interest in all things intellectual property and e-commerce.","sameAs":["laini.bennett@legalvision.com.au"],"url":"https:\/\/legalvision.co.uk\/author\/rachelking\/"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/commercial-lease-property\/key-provisions-heads-of-terms\/#faq-question-1643073024102","name":"Are heads of terms legally binding?","acceptedAnswer":{"@type":"Answer","text":"Not usually, no. To ensure heads of terms are not legally binding, you should mark them as \u2018subject to contract.\u2019 This wording indicates that there is no intention for the heads to become legally binding.","inLanguage":"en-GB"},"inLanguage":"en-GB"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/commercial-lease-property\/key-provisions-heads-of-terms\/#faq-question-1643073034360","name":"Do I need to negotiate the heads of terms?","acceptedAnswer":{"@type":"Answer","text":"You must negotiate with your prospective landlord or tenant before you sign a commercial lease with them. Agreeing to terms before you sign a legally binding contract means that you have clarity as to what you can expect during the lease term. Likewise, as a tenant, you know what you can and cannot do with the property. Trying to agree on new lease terms further down the line can cause unnecessary expenses. Further, if you cannot reach an agreement, you are still responsible for abiding by the terms of your lease.","inLanguage":"en-GB"},"inLanguage":"en-GB"}]}},"_links":{"self":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/2080","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/users\/13323"}],"replies":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/comments?post=2080"}],"version-history":[{"count":3,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/2080\/revisions"}],"predecessor-version":[{"id":4503,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/2080\/revisions\/4503"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media\/568"}],"wp:attachment":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media?parent=2080"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/categories?post=2080"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/tags?post=2080"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}