{"id":2030,"date":"2022-01-19T05:30:15","date_gmt":"2022-01-19T05:30:15","guid":{"rendered":"https:\/\/uk.legalvision.com.au\/?p=2030"},"modified":"2025-03-12T00:55:32","modified_gmt":"2025-03-12T00:55:32","slug":"reviewing-employment-contracts","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/employment\/reviewing-employment-contracts\/","title":{"rendered":"What to Look for When Reviewing or Changing Employment Contracts?"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Your employment contracts with your employees are one of the most fundamental parts of the employment relationship. Employment contracts often act as the first piece of evidence if an employee makes a claim against you at an employment tribunal. It is, therefore, important that your employment contracts are accurate and kept up to date. <\/span><span style=\"font-weight: 400;\">This article will explain what you should look for when reviewing or changing employment contracts. It will explain what an employment contract is and why you may need to update or review your employment contracts. It will also discuss what to look out for when doing so.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What is an Employment Contract?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">An <a href=\"https:\/\/legalvision.co.uk\/employment\/importance-employment-contracts\/\">employment contract<\/a> is an agreement between you and your employee regarding their employment. It details what your employee must offer you and what you are obliged to offer them in return. In addition, it sets out the terms and conditions relating to this.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">An employment contract will explain, for example:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">the role of your employee;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">how they should perform;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">what pay you will give them, including, for example, any bonuses and commissions; and\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">what might happen when the employment contract comes to an end.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">Why Might You Need to Review or Change an Employment Contract?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">As an employer, there are times where you may need to review or change your employment contracts. For example, where:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">an employee is promoted;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">someone starts a new job role;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">your employee has a dispute concerning their contract of employment;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">your business is re-organised or merges with another; or<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">you need to make changes to your workforce, such as redundancy or relocation.<\/span><\/li>\n<\/ul>\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 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For example, you may decide to review your contacts every few years.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It may be the case that changes have occurred in employment law in the UK since the time you initially drafted your contracts. Indeed, employment law is an area of law that is often changing. In that case, it is good practice to review your contracts and ensure that they are still compliant with the law.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You may also review your employees\u2019 employment contracts to ensure that they are all uniform for administrative ease. Also, business competition may have changed since your employees started working for you. Therefore, you may decide to review their employment contract regarding <a href=\"https:\/\/legalvision.co.uk\/franchising\/post-termination-clauses-franchise-agreement-enforceable\/\">post-termination restrictions<\/a> such as <a href=\"https:\/\/legalvision.co.uk\/employment\/how-does-a-non-compete-clause-work-in-england-and-wales\/\">restrictive covenants<\/a>. These stop your employees from competing with your business after the termination of their employment.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Changes to Processes and Contractual Terms<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Additionally, you have a right to make reasonable changes to your employees\u2019 employment contracts with a <a href=\"https:\/\/legalvision.co.uk\/employment\/employees-flexible-work-arrangements\/\">flexibility clause<\/a>. For example, this might include a reasonable change to the location of the workplace. However, you should be cautious about this as a flexibility clause does not allow you to make any and all changes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When you change employment terms and processes in your employee\u2019s contract, you normally need to seek agreement from your employees. Your employees also have a right to be consulted about such changes. Therefore, it is important that you:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">involve your colleagues or their representatives through consultation or negotiation;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">make it clear to your employees why you are making the changes; and\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">be open to other changes suggested by your employees.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Importantly, you must be careful about how you go about changing your employees\u2019 contracts. <\/span><\/p>\n<div class=\"box box--icon box--info\">\n<p><span style=\"font-weight: 400;\">If you are considering making substantial changes to your employee\u2019s employment contract, this could amount to a fundamental breach of the employment contract. Be aware that this can lead to an issue in front of an employment tribunal.\u00a0<\/span><\/p>\n<\/div>\n<h2><span style=\"font-weight: 400;\">What to Look Out For<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">Role Description<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Suppose an employee\u2019s role has changed. When reviewing their employment contracts, you may need to think about what the employee is doing differently from what the employment contract states. You will also need to consider whether your employee is starting a completely new role within your business. Whilst it is not a legal requirement to document job role changes in writing, it is good practice to do so.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Business Uniformity\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">When reviewing your employment contracts for business uniformity, you should look out for general terms such:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">termination;\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">expenses;\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">leave entitlements; and\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">sick pay.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">However, you should note that some contractual terms will differ between employees, such as their work hours and holiday entitlements.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Other Areas of Consideration<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Additionally, when carrying out a general employment contract review, you may need to focus on several areas. These are as follows:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">data protection issues;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">health and life insurance;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">any pension benefits;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">restrictive covenants which prevent your employees from competing with you once their employment contract is terminated;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">any entitlement to shares in your business; and<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">any tax issues.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">Seeking Consent<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">If you decide to change your employees&#8217; employment contracts, you need <a href=\"https:\/\/legalvision.co.uk\/commercial-contracts\/staff-training\/\">their consent<\/a>. Likewise, you must update their written statement. A written statement is the document you give your employees and workers stating the details of their work and the terms and conditions when they begin working for you.\u00a0<\/span><\/p>\n<div class=\"box box--icon box--info\">\n<p><span style=\"font-weight: 400;\">Further, you also need to write to your employees detailing the change. You must action this within a month of making the changes.<\/span><\/p>\n<\/div>\n<h2><span style=\"font-weight: 400;\">Key Takeaways<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">As an employer, you will need to review or change your employment contracts. In fact, it is important that you carry out general reviews from time to time to ensure that they comply with employment law. Likewise, there may be times when you need to make specific changes to your employment contracts. For example, your business structure changes, or an employee receives a promotion. It is important that you are aware of how you can amend employment contracts and the rules relating to this. This is because changes could amount to a fundamental breach of the employment contract. The consequence is that you might find yourself in an employment dispute.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you need help reviewing or changing employment contracts in England and Wales, our <\/span><a href=\"https:\/\/legalvision.co.uk\/employment-lawyers-lp\/\"><span style=\"font-weight: 400;\">experienced employment lawyers<\/span><\/a><span style=\"font-weight: 400;\"> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents for a low monthly fee. Call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our <\/span><a href=\"https:\/\/legalvision.co.uk\/membership\"><span style=\"font-weight: 400;\">membership page<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Frequently Asked Questions<\/span><\/h2>\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1642569858290\"><strong class=\"schema-faq-question\"><strong>Why might an employer need to make changes or review employment contracts?<\/strong><\/strong> <p class=\"schema-faq-answer\">As an employer, you may need to change or review your employment contracts. This could be, for example, because you want to carry out a general review of your employment contracts to ensure they still comply with employment law or because you need to make changes to an individual\u2019s employment contract due to changes in their job role.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1642569870748\"><strong class=\"schema-faq-question\"><strong>What is an employment contract?<\/strong><\/strong> <p class=\"schema-faq-answer\">An employment contract is an agreement between you as the employer and your employee regarding the work they carry out for you and what you give them in return. It, therefore, details the terms and conditions of their employment.<\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"9eb4f72322\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/2030\" \/>            <input value=\"https:\/\/legalvision.co.uk\/employment\/reviewing-employment-contracts\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"What to Look for When Reviewing or Changing Employment Contracts?\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Your employment contracts with your employees are one of the most fundamental parts of the employment relationship. Employment contracts often act as the first piece of evidence if an employee makes a claim against you at an employment tribunal. It is, therefore, important that your employment contracts are accurate and kept up to date. This<a href=\"https:\/\/legalvision.co.uk\/employment\/reviewing-employment-contracts\/\">Continue reading <span class=\"sr-only\">&#8220;What to Look for When Reviewing or Changing Employment Contracts?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13326,"featured_media":516,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"1471,1912,2146,1420,2092,2350","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[35],"tags":[20,21,391,414,447],"class_list":["post-2030","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-employment","tag-small-business","tag-medium-business","tag-employment-agreement","tag-employment-dispute","tag-contract-amendment"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Reviewing or Changing Employment Contracts | LegalVision UK<\/title>\n<meta name=\"description\" content=\"Keeping your employment contracts up to date is essential. 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We explain what to look for when reviewing or changing employment contracts.","breadcrumb":{"@id":"https:\/\/legalvision.co.uk\/employment\/reviewing-employment-contracts\/#breadcrumb"},"mainEntity":[{"@id":"https:\/\/legalvision.co.uk\/employment\/reviewing-employment-contracts\/#faq-question-1642569858290"},{"@id":"https:\/\/legalvision.co.uk\/employment\/reviewing-employment-contracts\/#faq-question-1642569870748"}],"inLanguage":"en-GB","potentialAction":[{"@type":"ReadAction","target":["https:\/\/legalvision.co.uk\/employment\/reviewing-employment-contracts\/"]}]},{"@type":"ImageObject","inLanguage":"en-GB","@id":"https:\/\/legalvision.co.uk\/employment\/reviewing-employment-contracts\/#primaryimage","url":"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2021\/11\/30225953\/brand-design-00009.jpg","contentUrl":"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2021\/11\/30225953\/brand-design-00009.jpg","width":1600,"height":1067,"caption":"Pre-action Protocol | LegalVision UK"},{"@type":"BreadcrumbList","@id":"https:\/\/legalvision.co.uk\/employment\/reviewing-employment-contracts\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/legalvision.co.uk\/"},{"@type":"ListItem","position":2,"name":"Employment Articles","item":"https:\/\/legalvision.co.uk\/category\/employment\/"},{"@type":"ListItem","position":3,"name":"What to Look for When Reviewing or Changing Employment Contracts?"}]},{"@type":"WebSite","@id":"https:\/\/legalvision.co.uk\/#website","url":"https:\/\/legalvision.co.uk\/","name":"LegalVision UK","description":"LegalVision is a commercial law firm in the UK with a commitment to innovation","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/legalvision.co.uk\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-GB"},{"@type":"Person","@id":"https:\/\/legalvision.co.uk\/#\/schema\/person\/46fdb392af527f38f90649480343e732","name":"Clare Farmer","image":{"@type":"ImageObject","inLanguage":"en-GB","@id":"https:\/\/legalvision.co.uk\/#\/schema\/person\/image\/","url":"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2022\/03\/12052028\/LegalVision_square_logo-150x150.png","contentUrl":"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2022\/03\/12052028\/LegalVision_square_logo-150x150.png","caption":"Clare Farmer"},"description":"Clare has a postgraduate diploma in law and writes on a range of subjects and in a variety of genres. Prior to her freelance writing work, Clare worked for UK central government in policy and communication roles. She has also run her own businesses where she founded a magazine and was editor-in-chief. She is currently studying part-time towards a PhD predominantly in international public law. Qualifications: PhD, Human Rights Law (underway), University of Bedfordshire, Post graduate diploma, Law, Middlesex University.","sameAs":["https:\/\/www.linkedin.com\/in\/ms-clare-susannah-f-4a243545\/"],"url":"https:\/\/legalvision.co.uk\/author\/clarefarmer\/"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/employment\/reviewing-employment-contracts\/#faq-question-1642569858290","name":"Why might an employer need to make changes or review employment contracts?","acceptedAnswer":{"@type":"Answer","text":"As an employer, you may need to change or review your employment contracts. This could be, for example, because you want to carry out a general review of your employment contracts to ensure they still comply with employment law or because you need to make changes to an individual\u2019s employment contract due to changes in their job role.","inLanguage":"en-GB"},"inLanguage":"en-GB"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/employment\/reviewing-employment-contracts\/#faq-question-1642569870748","name":"What is an employment contract?","acceptedAnswer":{"@type":"Answer","text":"An employment contract is an agreement between you as the employer and your employee regarding the work they carry out for you and what you give them in return. It, therefore, details the terms and conditions of their employment.","inLanguage":"en-GB"},"inLanguage":"en-GB"}]}},"_links":{"self":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/2030","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/users\/13326"}],"replies":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/comments?post=2030"}],"version-history":[{"count":8,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/2030\/revisions"}],"predecessor-version":[{"id":192934,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/2030\/revisions\/192934"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media\/516"}],"wp:attachment":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media?parent=2030"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/categories?post=2030"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/tags?post=2030"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}