{"id":190789,"date":"2024-10-14T15:34:28","date_gmt":"2024-10-14T14:34:28","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=190789"},"modified":"2024-10-14T23:23:51","modified_gmt":"2024-10-14T22:23:51","slug":"right-to-work-checks-legal-obligations","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/employment\/right-to-work-checks-legal-obligations\/","title":{"rendered":"Right to Work Checks: Legal Obligations for Employers"},"content":{"rendered":"\n<p>When you run your business and need to employ staff, it is not simply going through a recruitment practice of advertising and interviewing to find the best candidate for the job. Instead, once you see the latter, you must check that a prospective employee is legally entitled to work for you, such as through a manual check, which can depend on their immigration status. This is a legal requirement, and if you hire someone who works illegally in the UK, you could face hefty penalties. This article will, therefore, explain the Right to Work checks in terms of an employer&#8217;s legal obligations.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What Is a Right to Work Check?<\/h2>\n\n\n\n<p>A Right to Work check is an action you must carry out as an employer for all your workers to check that they have a legal right to work in the UK. All employers have a legal obligation to carry these out regardless of the size of their business or business type. The details of this requirement are in immigration law, and the <a href=\"https:\/\/www.gov.uk\/government\/organisations\/home-office\">Home Office<\/a> provides guidance, which you should keep an eye on as it is regularly updated.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Who Do I Need to Carry Out a Right to Work Check On?<\/h2>\n\n\n\n<p>You must carry out a Right to Work check on <a href=\"https:\/\/legalvision.co.uk\/employment\/employment-statuses\/\">every worker in your business<\/a>. This is necessary before they <a href=\"https:\/\/legalvision.co.uk\/employment\/new-employee\/\">start employment with you and during your recruitment and onboarding process<\/a>. Therefore, you need to carry out this check on your:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>permanent employees;<\/li>\n\n\n\n<li>temporary and seasonal workers;<\/li>\n\n\n\n<li>part-time employees;<\/li>\n\n\n\n<li>casual workers;<\/li>\n\n\n\n<li>zero-hour cataract workers;<\/li>\n\n\n\n<li>contractors;&nbsp;<\/li>\n\n\n\n<li>freelancers; and&nbsp;<\/li>\n\n\n\n<li>in some cases, volunteers.&nbsp;<\/li>\n<\/ul>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+448081968584\" 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However, carrying out Right to Work checks protects you as an employer. This is because they ensure you only hire people who can work legally in the UK.&nbsp;<\/p>\n\n\n\n<p>If it becomes apparent that an employee does not have that right, you have <a href=\"https:\/\/legalvision.co.uk\/disputes-litigation\/legal-guide-employment-dispute-tribunals-protecting-business-interests\/\">protected your business<\/a> by demonstrating you did this check correctly.\u00a0<\/p>\n\n\n    <div class=\"my-7 lg:my-10 border-y-2 border-gray-100 py-7 lg:py-10 flex flex-col sm:flex-row items-start gap-10\">\n                    <img decoding=\"async\" class=\"w-52 mx-auto my-0! rounded\" src=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2024\/11\/23002631\/Screenshot-2025-10-23-at-10.26.05-am.png\" alt=\"Front page of publication\"\n                 loading=\"lazy\" width=\"208\" height=\"298\">\n                <section>\n            <div class=\"text-2xl font-bold\">2025 Key UK Employment Law Changes<\/div>\n            <div class=\"body-text\">\n                <p>This factsheet outlines key developments in 2025 affecting workforce management.<\/p>\n            <\/div>\n            \n\n<a href=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2025\/01\/22052013\/LegalVision_2025-Key-UK-Employment-Law-Changes-Factsheet.pdf\" class=\" block px-5 py-3.5 max-w-fit bg-orange button__hover transition rounded text-white font-bold text-lg no-underline uppercase leading-tight text-center\" target=\"\" rel=\"\">Download Now<\/a>        <\/section>\n    <\/div>\n\n\n\n\n<h2 class=\"wp-block-heading\">How Do I Carry Out a Right to Work Check?<\/h2>\n\n\n\n<p>As an employer, you can use three main methods to carry out a Right to Work check on your workers, as detailed below. However, choosing which method to use is not up to you. Instead, it is up to the individual to prove whether they can legally work in the UK.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Types of Right to Work Check<\/h2>\n\n\n\n<p>There are three main types of Right to Work check:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Manual Right to Work check<\/h3>\n\n\n\n<p>This is where you examine the physical documents your employee shows you to determine whether they are legally entitled to work in the UK.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Digital Right to Work check<\/h3>\n\n\n\n<p>A digital Right to Work check is where you use the Home Office\u2019s verification system.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Online Right to Work Check<\/h3>\n\n\n\n<p>An online Right to Work check means that your employer gives you a share code and their date of birth. You then input this into the Home Office\u2019s online service to check.<\/p>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>Although there are different methods for carrying out your workers&#8217; Right to Work checks, sometimes none work for an individual. For example, if the Home Office has their documents because they are part of an immigration appeal.<\/p>\n<\/div>\n\n\n\n<p>In this case, you must use the Home Office Employer Checking Service, asking them to confirm if the employee can legally work in the UK.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What are the Consequences of Not Doing the Check?<\/h2>\n\n\n\n<p>There are many potential consequences for failing to carry out a Right to Work Check, and some are severe. It is, therefore, crucial that you carry these out. These include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>having your sponsor licence revoked or suspended;<\/li>\n\n\n\n<li>a civil penalty of a fine, which is \u00a345,000 for the first illegal worker and increases if you continue to employ illegal workers; or<\/li>\n\n\n\n<li>criminal charges, which can result in unlimited fines and even imprisonment.<\/li>\n<\/ul>\n\n\n\n<p>Failing to carry out Right to Work checks can also damage your business reputation, causing customers to lose trust. Non-compliance can also mean you lose workers, which disrupts your business and can affect your business resources and success.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Key Takeaways<\/h2>\n\n\n\n<p>If you run a business and employ staff, you have a legal obligation as an employer to carry out Right to Work checks on all individuals you want to work for you. Therefore,&nbsp; your permanent staff as well as your casual workers. This check establishes if they are eligible to work in the UK. Carrying out a Right to Work check also protects your business as it proves that you did what you agreed to, even if it is later revealed that a worker does not have the legal right to work for you. You can carry out a Right to Work check in three main ways: manual, digital, and online.&nbsp;<\/p>\n\n\n\n<p>However, sometimes you must use the Home Office Employer Checking Service as you cannot check a worker any other way. It is, however, up to an individual which method they use to prove their right to work in the UK. If you fail to carry out Right to Work checks on staff, you could face action such as an unlimited fine or imprisonment.&nbsp;<\/p>\n\n\n\n<p>If you need help understanding Right to Work checks, our experienced <a href=\"https:\/\/legalvision.co.uk\/employment-lawyers-lp\/\">employment solicitors<\/a> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents. So call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our<a href=\"https:\/\/legalvision.co.uk\/membership\"> membership page<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Frequently Asked Questions<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1728944389144\"><strong class=\"schema-faq-question\"><strong>What is a Right to Work check?<\/strong><\/strong> <p class=\"schema-faq-answer\">A Right to Work check is a legal requirement that every employer must carry out for their workers to ensure they are legally allowed to work in the UK.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1728944409004\"><strong class=\"schema-faq-question\"><strong>What is a Manual Right to Work check?<\/strong><\/strong> <p class=\"schema-faq-answer\">A Manual Right to Work Check is a type of Right to Work check where a potential worker shows you physical documents to prove their right to work in the UK.<\/p> <\/div> <\/div>\n\n\n\n\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"409c2eb494\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/190789\" \/>            <input value=\"https:\/\/legalvision.co.uk\/employment\/right-to-work-checks-legal-obligations\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"Right to Work Checks: Legal Obligations for Employers\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>When you run your business and need to employ staff, it is not simply going through a recruitment practice of advertising and interviewing to find the best candidate for the job. Instead, once you see the latter, you must check that a prospective employee is legally entitled to work for you, such as through a<a href=\"https:\/\/legalvision.co.uk\/employment\/right-to-work-checks-legal-obligations\/\">Continue reading <span class=\"sr-only\">&#8220;Right to Work Checks: Legal Obligations for Employers&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13326,"featured_media":183589,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[35],"tags":[20,542,875,878],"class_list":["post-190789","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-employment","tag-small-business","tag-employees","tag-home-office","tag-right-to-work"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - 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Prior to her freelance writing work, Clare worked for UK central government in policy and communication roles. She has also run her own businesses where she founded a magazine and was editor-in-chief. She is currently studying part-time towards a PhD predominantly in international public law. Qualifications: PhD, Human Rights Law (underway), University of Bedfordshire, Post graduate diploma, Law, Middlesex University.","sameAs":["https:\/\/www.linkedin.com\/in\/ms-clare-susannah-f-4a243545\/"],"url":"https:\/\/legalvision.co.uk\/author\/clarefarmer\/"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/employment\/right-to-work-checks-legal-obligations\/#faq-question-1728944389144","name":"What is a Right to Work check?","acceptedAnswer":{"@type":"Answer","text":"A Right to Work check is a legal requirement that every employer must carry out for their workers to ensure they are legally allowed to work in the UK.","inLanguage":"en-GB"},"inLanguage":"en-GB"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/employment\/right-to-work-checks-legal-obligations\/#faq-question-1728944409004","name":"What is a Manual Right to Work check?","acceptedAnswer":{"@type":"Answer","text":"A Manual Right to Work Check is a type of Right to Work check where a potential worker shows you physical documents to prove their right to work in the UK.","inLanguage":"en-GB"},"inLanguage":"en-GB"}]}},"_links":{"self":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/190789","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/users\/13326"}],"replies":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/comments?post=190789"}],"version-history":[{"count":2,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/190789\/revisions"}],"predecessor-version":[{"id":190796,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/190789\/revisions\/190796"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media\/183589"}],"wp:attachment":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media?parent=190789"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/categories?post=190789"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/tags?post=190789"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}