{"id":189439,"date":"2024-07-24T03:14:43","date_gmt":"2024-07-24T02:14:43","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=189439"},"modified":"2024-07-27T22:22:44","modified_gmt":"2024-07-27T21:22:44","slug":"annual-general-meeting","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/corporations\/annual-general-meeting\/","title":{"rendered":"What Are the Requirements of an Annual General Meeting?\u00a0"},"content":{"rendered":"\n<p>An Annual General Meeting (AGM) is a crucial event for any company.&nbsp; It allows shareholders to discuss the company\u2019s performance and future plans, make important decisions, and address any issues.&nbsp; In the UK, AGMs are governed by specific regulations to ensure transparency, accountability and the proper functioning of corporate governance.&nbsp; This article delves into the requirements of an AGM in the UK to help you achieve legal compliance and effectiveness.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Legal Framework<\/h2>\n\n\n\n<p>The primary legislation governing AGMs in the UK is the <a href=\"https:\/\/www.legislation.gov.uk\/ukpga\/2006\/46\/contents\"><em>Companies Act 2006<\/em><\/a>. This Act outlines companies&#8217; obligations regarding the holding, conducting, and reporting of AGMs.<\/p>\n\n\n\n<p>Additionally, the <a href=\"https:\/\/legalvision.co.uk\/corporations\/articles-of-association\/\">Articles of Association<\/a> of a company may impose further requirements.&nbsp; These additional requirements may include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>quorum requirements;<\/li>\n\n\n\n<li>voting procedures; and&nbsp;<\/li>\n\n\n\n<li>notice periods.<\/li>\n<\/ul>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>Companies must review their Articles of Association to ensure compliance with any specific provisions regarding AGMs.<\/p>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Notice of the AGM<\/h2>\n\n\n\n<p>Proper notice is a critical requirement for an AGM.&nbsp; The <em>Companies Act 2006<\/em> mandates specific guidelines on the issuance of notice, which include some of the following points:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Timing<\/h3>\n\n\n\n<p>Public companies must give at least 21 clear days\u2019 notice, while private companies must give at least 13 clear days\u2019 notice unless the Articles of Association specify a longer period.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Content<\/h3>\n\n\n\n<p>The notice must include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>date, time, and location of the meeting;<\/li>\n\n\n\n<li>the agenda, including all likely resolutions;<\/li>\n\n\n\n<li>information on how shareholders can appoint proxies; and&nbsp;<\/li>\n\n\n\n<li>Explanatory notes for any special business.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Delivery<\/h3>\n\n\n\n<p>The company must provide notice to all <a href=\"https:\/\/legalvision.co.uk\/corporations\/founder-director-shareholder\/\">shareholders, directors<\/a> and the company\u2019s auditors.<\/p>\n\n\n\n<p>Notices can be delivered electronically if shareholders have consented to receive communications in this matter.<\/p>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+448081968584\" class=\"not-prose\">0808 196 8584<\/a> for urgent assistance.\n                <br>\n                Otherwise, complete this form, and we will contact you within one business day.\n                    <\/span>\n    <\/div>\n\n    \n\n<div class=\"not-prose flex justify-center text-left gform_input_bg_white    \">\n    <script>\nvar 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       } else {            triggerPostRender();        }    } );} );\n<\/script>\n<\/div>\n<\/div>\n<div id=\"content-next\"><!-- scroll anchor --><\/div>\n<h2 class=\"wp-block-heading\">Agenda and Resolutions<\/h2>\n\n\n\n<p>The AGM agenda typically includes both ordinary and special resolutions.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Ordinary Resolutions<\/h3>\n\n\n\n<p>Ordinary resolutions require a simple majority (more than 50%).&nbsp;<\/p>\n\n\n\n<p>Common ordinary resolutions include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>approval of the annual report and accounts;<\/li>\n\n\n\n<li>declaration of dividends;<\/li>\n\n\n\n<li>re-election of directors; and<\/li>\n\n\n\n<li>Appointment and remuneration of auditors.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Special Resolutions<\/h3>\n\n\n\n<p>Special resolutions require a supermajority (of at least 75%) to pass.&nbsp; These are typically used for significant decisions, such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>amendments to the Articles of Association;<\/li>\n\n\n\n<li>authorising the issuance of new shares; and<\/li>\n\n\n\n<li>approving substantial property transactions.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Shareholder proposals<\/h2>\n\n\n\n<p>Shareholders holding at least 5% of the total voting rights, or at least 100 shareholders holding shares on which an average sum of not less than \u00a3100 per shareholder has been paid up, can propose resolutions for discussion at the AGM.&nbsp; They must put forward such proposals at least six weeks before the AGM.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Quorum<\/h2>\n\n\n\n<p>A quorum is the minimum number of members required to be present for the AGM to be valid.&nbsp; The Articles of Association usually outline specific quorum requirements.<\/p>\n\n\n\n<p>In the absence of specific provisions, the default requirements are:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>public companies must have two members present in person or by proxy; and<\/li>\n\n\n\n<li>private companies must have one member present in person or by proxy.<\/li>\n<\/ul>\n\n\n\n    <div class=\"my-7 lg:my-10 border-y-2 border-gray-100 py-7 lg:py-10 flex flex-col sm:flex-row items-start gap-10\">\n                    <img decoding=\"async\" class=\"w-52 mx-auto my-0! rounded\" src=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2023\/05\/19032432\/Screen-Shot-2023-05-19-at-12.24.24-pm.png\" alt=\"Front page of publication\"\n                 loading=\"lazy\" width=\"208\" height=\"298\">\n                <section>\n            <div class=\"text-2xl font-bold\">Company Registers<\/div>\n            <div class=\"body-text\">\n                <p>When you incorporate a company in England and Wales, you must maintain a number of company registers at its registered office or at the Companies House. This template includes these company registers.<\/p>\n            <\/div>\n            \n\n<a href=\"https:\/\/legalvision.co.uk\/documents\/company-registers\/\" class=\" block px-5 py-3.5 max-w-fit bg-orange button__hover transition rounded text-white font-bold text-lg no-underline uppercase leading-tight text-center\" target=\"\" rel=\"\">Download Now<\/a>        <\/section>\n    <\/div>\n\n\n\n\n<h2 class=\"wp-block-heading\">Conducting the AGM<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Chairperson<\/h3>\n\n\n\n<p>The chairperson of the <a href=\"https:\/\/docs.google.com\/document\/d\/10Fb_upiBRDAOwuiOkxRHOf52Y5nX6wQEcVaTTQumoMc\/edit?usp=sharing\">AGM<\/a> is typically the company\u2019s chairperson of the board.\u00a0 If they are unavailable, the Articles of Association may outline an alternative procedure for appointing a chairperson for the meeting.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Minutes<\/h3>\n\n\n\n<p>The company must record accurate <a href=\"https:\/\/legalvision.co.uk\/corporations\/board-minutes\/\">minutes<\/a> to provide an official record of the proceedings.&nbsp; These minutes should include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>details of the resolutions passed;<\/li>\n\n\n\n<li>results of voting; and&nbsp;<\/li>\n\n\n\n<li>discussions held.<\/li>\n<\/ul>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>The chairperson must sign the minutes. Also, the company should keep them for at least ten years.<\/p>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Voting<\/h2>\n\n\n\n<p>Voting can be conducted by either a show of hands or a poll.<\/p>\n\n\n\n<p>Shareholders who cannot attend the AGM can appoint a proxy to vote on their behalf.&nbsp; Individuals can nominate a proxy for a single meeting or indefinitely.&nbsp; The notice of the AGM must include instructions on how to appoint a proxy.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Post-Meeting Reporting<\/h2>\n\n\n\n<p>Following the AGM, companies must:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>file resolutions passed at the AGM with Companies House, particularly special resolutions and any changes to the Articles of Association;<\/li>\n\n\n\n<li>update the company\u2019s register of members to reflect any changes; and&nbsp;<\/li>\n\n\n\n<li>communicate the outcomes of the AGM to shareholders.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Key Takeaways<\/h2>\n\n\n\n<p>The Annual General Meeting is a cornerstone of corporate governance in the UK, providing a platform for shareholders to exercise their rights and for the company to demonstrate accountability.<\/p>\n\n\n\n<p>Compliance with the legal requirements outlined in the <em>Companies Act 2006<\/em> and the company\u2019s Articles of Association is essential.&nbsp; By following best practices and ensuring clear communication and engagement, companies can make their AGMs effective and valuable for all stakeholders involved.<\/p>\n\n\n\n<p>If you need legal assistance holding annual general meetings, LegalVision\u2019s experienced <a href=\"https:\/\/legalvision.co.uk\/corporate-lawyers-lp\/\">corporate lawyers<\/a><a href=\"https:\/\/legalvision.co.uk\/services\/business-structures\/\"> <\/a>can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents. Call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our <a href=\"https:\/\/legalvision.co.uk\/membership\/\">membership page<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Frequently Asked Questions<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1721787250593\"><strong class=\"schema-faq-question\"><strong>Is there a legal requirement for an AGM?\u00a0\u00a0<\/strong><\/strong> <p class=\"schema-faq-answer\">A public company should call an AGM each year within six months of the day following its accounting reference date.\u00a0 A private company may have provisions in its Articles of Association requiring an AGM but, if not, can call one voluntarily.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1721787260552\"><strong class=\"schema-faq-question\"><strong>What is the notice period for an AGM?<\/strong><\/strong> <p class=\"schema-faq-answer\">An AGM requires 14 clear days\u2019 notice for a non-traded company. Traded companies require 21 clear days\u2019 notice, although public companies subject to the UK Corporate Governance Code must provide 20 working days\u2019 notice.<\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i 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data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>An Annual General Meeting (AGM) is a crucial event for any company.&nbsp; It allows shareholders to discuss the company\u2019s performance and future plans, make important decisions, and address any issues.&nbsp; In the UK, AGMs are governed by specific regulations to ensure transparency, accountability and the proper functioning of corporate governance.&nbsp; This article delves into the<a href=\"https:\/\/legalvision.co.uk\/corporations\/annual-general-meeting\/\">Continue reading <span class=\"sr-only\">&#8220;What Are the Requirements of an Annual General Meeting?\u00a0&#8220;<\/span><\/a><\/p>\n","protected":false},"author":13349,"featured_media":3072,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"2036,176973,174667,1286,171802,2256","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[28],"tags":[90,137,773,2022],"class_list":["post-189439","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-corporations","tag-company","tag-companies-house","tag-directors","tag-annual-general-meeting"],"acf":[],"yoast_head":"<!-- This site is optimized 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LegalVision UK"},{"@type":"BreadcrumbList","@id":"https:\/\/legalvision.co.uk\/corporations\/annual-general-meeting\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/legalvision.co.uk\/"},{"@type":"ListItem","position":2,"name":"Corporate Articles","item":"https:\/\/legalvision.co.uk\/category\/corporations\/"},{"@type":"ListItem","position":3,"name":"What Are the Requirements of an Annual General Meeting?\u00a0"}]},{"@type":"WebSite","@id":"https:\/\/legalvision.co.uk\/#website","url":"https:\/\/legalvision.co.uk\/","name":"LegalVision UK","description":"LegalVision is a commercial law firm in the UK with a commitment to 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He has particular expertise in Commercial and Employment litigation, as well as data protection and privacy regulations. He is a qualified Solicitor in England and Wales and has a decade of legal experience, including advocacy within civil courts and Tribunals. Tom specialises in civil and employment litigation. He has extensive experience in advising employers and companies as to the requirements of employment law and data protection rules, as well as day-to-day advice on smooth running from a commercial perspective. Qualifications: Professional Skills Course - Law, University of Law; Legal Practice Course - Law, College of Law; Bachelor of Laws, University of Southampton.","sameAs":["https:\/\/www.linkedin.com\/in\/tom-sutherland-72b4509b\/"],"url":"https:\/\/legalvision.co.uk\/author\/thomassutherland\/"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/corporations\/annual-general-meeting\/#faq-question-1721787250593","name":"Is there a legal requirement for an AGM?\u00a0\u00a0","acceptedAnswer":{"@type":"Answer","text":"A public company should call an AGM each year within six months of the day following its accounting reference date.\u00a0 A private company may have provisions in its Articles of Association requiring an AGM but, if not, can call one voluntarily.","inLanguage":"en-GB"},"inLanguage":"en-GB"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/corporations\/annual-general-meeting\/#faq-question-1721787260552","name":"What is the notice period for an AGM?","acceptedAnswer":{"@type":"Answer","text":"An AGM requires 14 clear days\u2019 notice for a non-traded company. Traded companies require 21 clear days\u2019 notice, although public companies subject to the UK Corporate Governance Code must provide 20 working days\u2019 notice.","inLanguage":"en-GB"},"inLanguage":"en-GB"}]}},"_links":{"self":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/189439","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/users\/13349"}],"replies":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/comments?post=189439"}],"version-history":[{"count":4,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/189439\/revisions"}],"predecessor-version":[{"id":189469,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/189439\/revisions\/189469"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media\/3072"}],"wp:attachment":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media?parent=189439"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/categories?post=189439"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/tags?post=189439"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}