{"id":189439,"date":"2024-07-24T03:14:43","date_gmt":"2024-07-24T02:14:43","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=189439"},"modified":"2026-05-11T01:41:58","modified_gmt":"2026-05-11T00:41:58","slug":"annual-general-meeting","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/corporations\/annual-general-meeting\/","title":{"rendered":"What Are the Requirements of an Annual General Meeting?\u00a0"},"content":{"rendered":"\n<p>An Annual General Meeting (AGM) gives shareholders a formal opportunity to hold a company&#8217;s leadership to account. UK law sets clear rules for how companies must run these meetings. This article delves into the requirements of an AGM in the UK to help you achieve legal compliance and effectiveness.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Legal Framework<\/h2>\n\n\n\n<p>The primary legislation governing AGMs in the UK is the <a href=\"https:\/\/www.legislation.gov.uk\/ukpga\/2006\/46\/contents\"><em>Companies Act 2006<\/em><\/a>. This Act outlines companies&#8217; obligations regarding the holding, conducting, and reporting of AGMs.<\/p>\n\n\n\n<p>Additionally, the <a href=\"https:\/\/legalvision.co.uk\/corporations\/articles-of-association\/\">Articles of Association<\/a> of a company may impose further requirements.&nbsp; These additional requirements may include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>quorum requirements;<\/li>\n\n\n\n<li>voting procedures; and&nbsp;<\/li>\n\n\n\n<li>notice periods.<\/li>\n<\/ul>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>Companies must review their Articles of Association to ensure compliance with any specific provisions regarding AGMs.<\/p>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Notice of the AGM<\/h2>\n\n\n\n<p>Proper notice is a critical requirement for an AGM.&nbsp; The <em>Companies Act 2006<\/em> mandates specific guidelines on the issuance of notice, which include some of the following points:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Timing<\/h3>\n\n\n\n<p>Public companies must give at least 21 clear days\u2019 notice, while private companies must give at least 13 clear days\u2019 notice unless the Articles of Association specify a longer period.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Content<\/h3>\n\n\n\n<p>The notice must include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>date, time, and location of the meeting;<\/li>\n\n\n\n<li>the agenda, including all likely resolutions;<\/li>\n\n\n\n<li>information on how shareholders can appoint proxies; and&nbsp;<\/li>\n\n\n\n<li>Explanatory notes for any special business.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Delivery<\/h3>\n\n\n\n<p>The company must provide notice to all <a href=\"https:\/\/legalvision.co.uk\/corporations\/founder-director-shareholder\/\">shareholders, directors<\/a> and the company\u2019s auditors.<\/p>\n\n\n\n<p>Notices can be delivered electronically if shareholders have consented to receive communications in this matter.<\/p>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+448081968584\" class=\"not-prose\">0808 196 8584<\/a> for urgent assistance.\n                <br>\n                Otherwise, complete this form, and we will contact you within one business day.\n                    <\/span>\n    <\/div>\n\n    \n\n<div class=\"not-prose flex justify-center text-left gform_input_bg_white    \">\n    <script>\nvar 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       } else {            triggerPostRender();        }    } );} );\n<\/script>\n<\/div>\n<\/div>\n<div id=\"content-next\"><!-- scroll anchor --><\/div>\n<h2 class=\"wp-block-heading\">Agenda and Resolutions<\/h2>\n\n\n\n<p>The AGM agenda typically includes both ordinary and special resolutions.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Ordinary Resolutions<\/h3>\n\n\n\n<p>Ordinary resolutions require a simple majority (more than 50%).&nbsp;<\/p>\n\n\n\n<p>Common ordinary resolutions include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>approval of the annual report and accounts;<\/li>\n\n\n\n<li>declaration of dividends;<\/li>\n\n\n\n<li>re-election of directors; and<\/li>\n\n\n\n<li>Appointment and remuneration of auditors.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Special Resolutions<\/h3>\n\n\n\n<p>Special resolutions require a supermajority (of at least 75%) to pass.&nbsp; These are typically used for significant decisions, such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>amendments to the Articles of Association;<\/li>\n\n\n\n<li>authorising the issuance of new shares; and<\/li>\n\n\n\n<li>approving substantial property transactions.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Shareholder proposals<\/h2>\n\n\n\n<p>Shareholders holding at least 5% of the total voting rights, or at least 100 shareholders holding shares on which an average sum of not less than \u00a3100 per shareholder has been paid up, can propose resolutions for discussion at the AGM.&nbsp; They must put forward such proposals at least six weeks before the AGM.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Quorum<\/h2>\n\n\n\n<p>A quorum is the minimum number of members required to be present for the AGM to be valid.&nbsp; The Articles of Association usually outline specific quorum requirements.<\/p>\n\n\n\n<p>In the absence of specific provisions, the default requirements are:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>public companies must have two members present in person or by proxy; and<\/li>\n\n\n\n<li>private companies must have one member present in person or by proxy.<\/li>\n<\/ul>\n\n\n    <div class=\"my-7 lg:my-10 border-y-2 border-gray-100 py-7 lg:py-10 flex flex-col sm:flex-row items-start gap-10\">\n                    <img decoding=\"async\" class=\"w-52 mx-auto my-0! rounded\" src=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2023\/05\/19032432\/Screen-Shot-2023-05-19-at-12.24.24-pm.png\" alt=\"Front page of publication\"\n                 loading=\"lazy\" width=\"208\" height=\"298\">\n                <section>\n            <div class=\"text-2xl font-bold\">Company Registers<\/div>\n            <div class=\"body-text\">\n                <p>When you incorporate a company in England and Wales, you must maintain a number of company registers at its registered office or at the Companies House. This template includes these company registers.<\/p>\n            <\/div>\n            \n\n<a href=\"https:\/\/legalvision.co.uk\/documents\/company-registers\/\" class=\" block px-5 py-3.5 max-w-fit bg-orange button__hover transition rounded text-white font-bold text-lg no-underline uppercase leading-tight text-center\" target=\"\" rel=\"\">Download Now<\/a>        <\/section>\n    <\/div>\n\n\n\n\n<h2 class=\"wp-block-heading\">Conducting the AGM<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Chairperson<\/h3>\n\n\n\n<p>The chairperson of the <a href=\"https:\/\/docs.google.com\/document\/d\/10Fb_upiBRDAOwuiOkxRHOf52Y5nX6wQEcVaTTQumoMc\/edit?usp=sharing\">AGM<\/a> is typically the company\u2019s chairperson of the board.&nbsp; If they are unavailable, the Articles of Association may outline an alternative procedure for appointing a chairperson for the meeting.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Minutes<\/h3>\n\n\n\n<p>The company must record accurate <a href=\"https:\/\/legalvision.co.uk\/corporations\/board-minutes\/\">minutes<\/a> to provide an official record of the proceedings.&nbsp; These minutes should include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>details of the resolutions passed;<\/li>\n\n\n\n<li>results of voting; and&nbsp;<\/li>\n\n\n\n<li>discussions held.<\/li>\n<\/ul>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>The chairperson must sign the minutes. Also, the company should keep them for at least ten years.<\/p>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Voting<\/h2>\n\n\n\n<p>Voting can be conducted by either a show of hands or a poll.<\/p>\n\n\n\n<p>Shareholders who cannot attend the AGM can appoint a proxy to vote on their behalf.&nbsp; Individuals can nominate a proxy for a single meeting or indefinitely.&nbsp; The notice of the AGM must include instructions on how to appoint a proxy.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Post-Meeting Reporting<\/h2>\n\n\n\n<p>Following the AGM, companies must:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>file resolutions passed at the AGM with Companies House, particularly special resolutions and any changes to the Articles of Association;<\/li>\n\n\n\n<li>update the company\u2019s register of members to reflect any changes; and&nbsp;<\/li>\n\n\n\n<li>communicate the outcomes of the AGM to shareholders.<\/li>\n<\/ul>\n\n\n\n<div  class=\"box box--icon box--star\">\n    <p dir=\"auto\"><strong>Key Statistics<\/strong><\/p>\n<ol dir=\"auto\">\n<li><strong>Over 5,200:<\/strong> More than 5,200 public companies in the UK were required to hold an AGM in 2025, underscoring strict statutory obligations for larger entities.<\/li>\n<li><strong>87%:<\/strong> 87% of quoted companies adopted hybrid or virtual AGM formats in 2024\/25, improving shareholder participation while maintaining compliance.<\/li>\n<li><strong>142,000:<\/strong> Approximately 142,000 private companies filed AGM-related resolutions or confirmations via Companies House in the year to March 2025.<\/li>\n<\/ol>\n<p dir=\"auto\"><strong>Sources<\/strong><\/p>\n<ol dir=\"auto\">\n<li>GOV.UK, Life of a company: annual requirements (April 2026)<\/li>\n<li>ICAEW, Annual and special meetings guidance (2025)<\/li>\n<li>Companies House Register Activities Report (March 2025)<\/li>\n<\/ol>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Key Takeaways<\/h2>\n\n\n\n<p>The Annual General Meeting is a cornerstone of corporate governance in the UK, providing a platform for shareholders to exercise their rights and for the company to demonstrate accountability.<\/p>\n\n\n\n<p>Compliance with the legal requirements outlined in the <em>Companies Act 2006<\/em> and the company\u2019s Articles of Association is essential.&nbsp; By following best practices and ensuring clear communication and engagement, companies can make their AGMs effective and valuable for all stakeholders involved.<\/p>\n\n\n\n<p>LegalVision provides ongoing legal support for businesses through our fixed-fee legal membership. Our experienced <strong><a href=\"https:\/\/legalvision.co.uk\/corporate-lawyers-lp\/\">corporate lawyers<\/a><\/strong> help businesses manage contracts, employment law, disputes, intellectual property, and more, with unlimited access to specialist lawyers for a fixed monthly fee. To learn more about LegalVision\u2019s legal membership, call <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or <a href=\"https:\/\/legalvision.co.uk\/membership\/\" target=\"_blank\" rel=\"noreferrer noopener\">visit our membership page<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Frequently Asked Questions<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1721787250593\"><h3 class=\"schema-faq-question\">Is there a legal requirement for an AGM?\u00a0\u00a0<\/h3> <p class=\"schema-faq-answer\">A public company should call an AGM each year within six months of the day following its accounting reference date.\u00a0 A private company may have provisions in its Articles of Association requiring an AGM but, if not, can call one voluntarily.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1721787260552\"><h3 class=\"schema-faq-question\">What is the notice period for an AGM?<\/h3> <p class=\"schema-faq-answer\">An AGM requires 14 clear days\u2019 notice for a non-traded company. Traded companies require 21 clear days\u2019 notice, although public companies subject to the UK Corporate Governance Code must provide 20 working days\u2019 notice.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1778460000796\"><h3 class=\"schema-faq-question\">Can a company hold an AGM with fewer members than the quorum?<\/h3> <p class=\"schema-faq-answer\">No. If the quorum isn&#8217;t met, the AGM cannot proceed. The chairperson must adjourn the meeting until the minimum attendance requirement is satisfied.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1778460012546\"><h3 class=\"schema-faq-question\">Who can chair an AGM if the board chairperson is unavailable?<\/h3> <p class=\"schema-faq-answer\">The directors or shareholders present can elect an alternative chairperson, following the procedure outlined in the company&#8217;s Articles of Association.<\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>An Annual General Meeting (AGM) gives shareholders a formal opportunity to hold a company&#8217;s leadership to account. UK law sets clear rules for how companies must run these meetings. This article delves into the requirements of an AGM in the UK to help you achieve legal compliance and effectiveness. Legal Framework The primary legislation governing<a href=\"https:\/\/legalvision.co.uk\/corporations\/annual-general-meeting\/\">Continue reading <span class=\"sr-only\">&#8220;What Are the Requirements of an Annual General Meeting?\u00a0&#8220;<\/span><\/a><\/p>\n","protected":false},"author":13461,"featured_media":3072,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"2036,176973,174667,1286,171802,2256","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[28],"tags":[90,137,773,2022],"class_list":["post-189439","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-corporations","tag-company","tag-companies-house","tag-directors","tag-annual-general-meeting"],"acf":[],"yoast_head":"<!-- This site is optimized 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effectiveness.\u00a0","breadcrumb":{"@id":"https:\/\/legalvision.co.uk\/corporations\/annual-general-meeting\/#breadcrumb"},"mainEntity":[{"@id":"https:\/\/legalvision.co.uk\/corporations\/annual-general-meeting\/#faq-question-1721787250593"},{"@id":"https:\/\/legalvision.co.uk\/corporations\/annual-general-meeting\/#faq-question-1721787260552"},{"@id":"https:\/\/legalvision.co.uk\/corporations\/annual-general-meeting\/#faq-question-1778460000796"},{"@id":"https:\/\/legalvision.co.uk\/corporations\/annual-general-meeting\/#faq-question-1778460012546"}],"inLanguage":"en-GB","potentialAction":[{"@type":"ReadAction","target":["https:\/\/legalvision.co.uk\/corporations\/annual-general-meeting\/"]}]},{"@type":"ImageObject","inLanguage":"en-GB","@id":"https:\/\/legalvision.co.uk\/corporations\/annual-general-meeting\/#primaryimage","url":"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2022\/05\/24121302\/business-image-052212.jpg","contentUrl":"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2022\/05\/24121302\/business-image-052212.jpg","width":795,"height":530,"caption":"What Are the UK AGM Requirements? | LegalVision UK"},{"@type":"BreadcrumbList","@id":"https:\/\/legalvision.co.uk\/corporations\/annual-general-meeting\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/legalvision.co.uk\/"},{"@type":"ListItem","position":2,"name":"Corporate Articles","item":"https:\/\/legalvision.co.uk\/category\/corporations\/"},{"@type":"ListItem","position":3,"name":"What Are the Requirements of an Annual General Meeting?\u00a0"}]},{"@type":"WebSite","@id":"https:\/\/legalvision.co.uk\/#website","url":"https:\/\/legalvision.co.uk\/","name":"LegalVision UK","description":"LegalVision is a commercial law firm in the UK with a commitment to 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He has completed a Law Degree, the Legal Practice Course and a Masters in Sports Law, specialising in Football Law.","url":"https:\/\/legalvision.co.uk\/author\/kieranram\/"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/corporations\/annual-general-meeting\/#faq-question-1721787250593","name":"Is there a legal requirement for an AGM?\u00a0\u00a0","acceptedAnswer":{"@type":"Answer","text":"A public company should call an AGM each year within six months of the day following its accounting reference date.\u00a0 A private company may have provisions in its Articles of Association requiring an AGM but, if not, can call one voluntarily.","inLanguage":"en-GB"},"inLanguage":"en-GB"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/corporations\/annual-general-meeting\/#faq-question-1721787260552","name":"What is the notice period for an AGM?","acceptedAnswer":{"@type":"Answer","text":"An AGM requires 14 clear days\u2019 notice for a non-traded company. Traded companies require 21 clear days\u2019 notice, although public companies subject to the UK Corporate Governance Code must provide 20 working days\u2019 notice.","inLanguage":"en-GB"},"inLanguage":"en-GB"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/corporations\/annual-general-meeting\/#faq-question-1778460000796","name":"Can a company hold an AGM with fewer members than the quorum?","acceptedAnswer":{"@type":"Answer","text":"No. If the quorum isn't met, the AGM cannot proceed. The chairperson must adjourn the meeting until the minimum attendance requirement is satisfied.","inLanguage":"en-GB"},"inLanguage":"en-GB"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/corporations\/annual-general-meeting\/#faq-question-1778460012546","name":"Who can chair an AGM if the board chairperson is unavailable?","acceptedAnswer":{"@type":"Answer","text":"The directors or shareholders present can elect an alternative chairperson, following the procedure outlined in the company's Articles of Association.","inLanguage":"en-GB"},"inLanguage":"en-GB"}]}},"_links":{"self":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/189439","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/users\/13461"}],"replies":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/comments?post=189439"}],"version-history":[{"count":5,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/189439\/revisions"}],"predecessor-version":[{"id":197613,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/189439\/revisions\/197613"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media\/3072"}],"wp:attachment":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media?parent=189439"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/categories?post=189439"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/tags?post=189439"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}