{"id":186613,"date":"2024-03-13T12:57:38","date_gmt":"2024-03-13T12:57:38","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=186613"},"modified":"2024-03-13T12:57:40","modified_gmt":"2024-03-13T12:57:40","slug":"more-than-one-privacy-policy-business","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/data-privacy-it\/more-than-one-privacy-policy-business\/","title":{"rendered":"Do I Need More Than One Privacy Policy for My Business?"},"content":{"rendered":"\n<p>For a data controller, a privacy policy is a crucial document you need to comply with the UK General Data Protection Regulation (<strong>UK GDPR<\/strong>) rules. A privacy policy informs individuals about the personal data you process about them and why. Depending on your business and how it collects personal data, you may find providing individuals with more than one privacy policy helpful. This article will explore when you require more than one privacy policy for your business in the United Kingdom.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What Is a Privacy Policy and Why Does It Matter?<\/h2>\n\n\n\n<p>Telling individuals about how you use their personal data is a vital principle of the UK GDPR privacy law rules.&nbsp;<\/p>\n\n\n\n<p>Data controllers are organisations that decide how and why to use personal data. As a data controller, it is crucial to inform individuals about how you will process their personal data. For instance, you must tell them how and why you intend to use their telephone number, email address, or other contact information.&nbsp;<\/p>\n\n\n\n<p>Under the UK GDPR, personal data has an extensive meaning and can include all sorts of information that could identify an individual. As such, most organisations will collect and process some form of personal data as a data controller.&nbsp;<\/p>\n\n\n\n<p>By implementing comprehensive and transparent privacy policies, your business can demonstrate its compliance with the UK GDPR transparency rules and privacy laws.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What Information Should a Privacy Policy Typically Cover?<\/h2>\n\n\n\n<p>A <a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/website-privacy-policy\/\">privacy policy<\/a> needs to lay out a range of information.<\/p>\n\n\n\n<p>For instance, some of the information your privacy policy should cover includes:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>comprehensive information about the types of personal data you collect (e.g. contact details, names, postal address, and bank details);&nbsp;<\/li>\n\n\n\n<li>your purposes and the lawful basis for processing personal data;&nbsp;<\/li>\n\n\n\n<li>information around data security and retention periods;&nbsp;<\/li>\n\n\n\n<li>data sharing information, stating which third parties you share data with and whether you transfer data outside of the UK; and&nbsp;<\/li>\n\n\n\n<li>clear information about data subjects\u2019 rights and the right to complain to the data protection regulator.&nbsp;<\/li>\n<\/ul>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+448081968584\" class=\"not-prose\">0808 196 8584<\/a> for urgent assistance.\n                <br>\n                Otherwise, complete this form, and we will contact you within one business day.\n                    <\/span>\n    <\/div>\n\n    \n\n<div class=\"not-prose flex justify-center text-left gform_input_bg_white    \">\n    <script>\nvar gform;gform||(document.addEventListener(\"gform_main_scripts_loaded\",function(){gform.scriptsLoaded=!0}),document.addEventListener(\"gform\/theme\/scripts_loaded\",function(){gform.themeScriptsLoaded=!0}),window.addEventListener(\"DOMContentLoaded\",function(){gform.domLoaded=!0}),gform={domLoaded:!1,scriptsLoaded:!1,themeScriptsLoaded:!1,isFormEditor:()=>\"function\"==typeof InitializeEditor,callIfLoaded:function(o){return!(!gform.domLoaded||!gform.scriptsLoaded||!gform.themeScriptsLoaded&&!gform.isFormEditor()||(gform.isFormEditor()&&console.warn(\"The use of gform.initializeOnLoaded() is deprecated in the form editor context and will be removed in Gravity Forms 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purposes and should be left unchanged.<\/div><\/div><div id=\"field_2453_1\" class=\"gfield gfield--type-text gfield--input-type-text gf_left_half gfield--width-half gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_2453_1'>First Name<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_text'><input name='input_1' id='input_2453_1' type='text' value='' class='medium'     aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_2453_12\" class=\"gfield gfield--type-text gfield--input-type-text gf_right_half gfield--width-half gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label 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aria-required=\"true\" aria-invalid=\"false\"  \/>\n                        <\/div><\/div><div id=\"field_2453_3\" class=\"gfield gfield--type-phone gfield--input-type-phone gf_right_half gfield--width-half gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_2453_3'>Phone<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_phone'><input name='input_3' id='input_2453_3' type='tel' value='' class='medium'   aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_2453_14\" class=\"gfield gfield--type-select gfield--input-type-select gfield--width-full custom-select gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_2453_14'>Number of Employees in Your Business<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_select'><select name='input_14' id='input_2453_14' class='large gfield_select'    aria-required=\"true\" aria-invalid=\"false\" ><option value='' selected='selected'>Select ...<\/option><option value='0' >0<\/option><option value='1' >1-5<\/option><option value='6' >6-20<\/option><option value='21' >21-50<\/option><option value='51' >51-250<\/option><option value='250' >250+<\/option><\/select><\/div><\/div><div id=\"field_2453_4\" class=\"gfield gfield--type-textarea gfield--input-type-textarea gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_2453_4'>Tell us about your enquiry<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_textarea'><textarea name='input_4' id='input_2453_4' class='textarea medium'     aria-required=\"true\" aria-invalid=\"false\"   rows='10' cols='50'><\/textarea><\/div><\/div><div id=\"field_2453_5\" class=\"gfield gfield--type-html gfield--input-type-html gfield_html gfield_html_formatted gfield_no_follows_desc field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  >By submitting this form, you agree to receive emails from LegalVision and can unsubscribe at any time. View our <a href=\"https:\/\/legalvision.co.uk\/privacy-notice\/\" target=\"_blank\">Privacy Policy<\/a>. <\/div><div id=\"field_2453_8\" class=\"gfield gfield--type-hidden gfield--input-type-hidden gform_hidden field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><div class='ginput_container ginput_container_text'><input name='input_8' id='input_2453_8' type='hidden' class='gform_hidden'  aria-invalid=\"false\" value='http:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/186613' \/><\/div><\/div><div id=\"field_2453_13\" class=\"gfield gfield--type-hidden gfield--input-type-hidden gform_hidden field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><div class='ginput_container ginput_container_text'><input name='input_13' id='input_2453_13' type='hidden' class='gform_hidden'  aria-invalid=\"false\" value='generic_form' \/><\/div><\/div><fieldset id=\"field_2453_999\" class=\"gfield gfield--type-checkbox gfield--type-choice gfield__uk-marketo-opt-in field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><legend class='gfield_label gform-field-label screen-reader-text' ><\/legend><div class='ginput_container ginput_container_checkbox'><div class='gfield_checkbox ' id='input_2453_999'><div class='gchoice gchoice_2453_999_1'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_999.1' type='checkbox'  value='1'  id='choice_2453_999_1'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_2453_999_1' id='label_2453_999_1' class='gform-field-label gform-field-label--type-inline'>By submitting this form, you agree to receive content and event invitations from us to help you grow your business. 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It also depends on how you wish to present the information to individuals.&nbsp;<\/p>\n\n\n\n<p>If you operate multiple websites, you may need a separate privacy policy for each. Similarly, having a separate mobile application may warrant a unique privacy policy for the app.&nbsp;<\/p>\n\n\n\n<p>You also need to consider whether you collect personal data from distinct groups of individuals at different points. If you use their data in various ways, each group may require different privacy information.&nbsp;<\/p>\n\n\n\n<p>The essential purpose of a privacy policy is to provide individuals with clear information about intended data processing. A privacy policy should be clear, easy to understand and visible before you collect personal data. As such, different privacy policies can help your business meet its compliance obligations.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Practical Examples<\/h2>\n\n\n\n<p>Suppose you are a famous brand manufacturing merchandise sold to end-user consumers and business resellers. Your business may collect personal data from a range of sources, for instance:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>you may have a business-to-business website on which you collect limited personal data from potential business partners via a \u2018Contact Us\u2019 form\u2014for example, names, email addresses, and IP addresses;&nbsp;<\/li>\n\n\n\n<li>you may also have a consumer-facing e-commerce website, where consumers provide various personal information so you can sell products to them;&nbsp;<\/li>\n\n\n\n<li>you might also have a mobile app for children to play games. Children may need to input specific personal data to register to use the app; or<\/li>\n\n\n\n<li>some business customers may also simply walk into your physical shop to sign contracts with you, and you may collect their personal data in person.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>These are different instances in which you can collect personal data from various types of data subjects and for different purposes.&nbsp;<\/p>\n\n\n\n<p>As such, you may find preparing different privacy policies for each group of individuals easier and more transparent.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Scenarios Justifying Different Privacy Policies<\/h2>\n\n\n\n<p>For example, you could prepare:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>a simple privacy policy for business customers entering your shop and providing their data or calling you up to provide their data;<\/li>\n\n\n\n<li>a more detailed website privacy policy for business customers contacting you through your business website, whereby you will collect various technical data about their devices;&nbsp;<\/li>\n\n\n\n<li>a more detailed website privacy policy for consumers purchasing e-commerce products on your consumer website; and<\/li>\n\n\n\n<li>a <a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/children-privacy-policy\/\">child-friendly privacy policy<\/a> for children using the app using child-friendly language.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>Issuing separate privacy policies can allow you to tailor each policy to the relevant audience and help you present information clearly to <a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/privacy-policy-mistakes\/\">avoid potential confusion<\/a>.&nbsp;&nbsp;<\/p>\n\n\n\n<p>You should also consider at what points you interact and collect data from individuals. For instance, business customers who give you their personal data at your physical shop are unlikely to see your website&#8217;s privacy policy. You are more likely to prove you informed them of their privacy rights if you issue them a physical privacy notice before you note down their details at your shop. <\/p>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>As such, carefully considering your privacy policies and issuing bespoke versions for different data subject groups can help demonstrate compliance.<\/p>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Are Separate Privacy Policies Mandatory?<\/h2>\n\n\n\n<p>Technically, it is not mandatory to have separate privacy policies. For instance, you could choose to have one \u2018global\u2019 privacy policy, which applies to all individuals from whom you collect personal data. For example, one policy which explains how your business collects data from multiple groups of individuals in different ways. However, such a notice could become lengthy and confusing for individuals to understand. Note that your privacy policies need to be clear and accessible, and individuals should be able to understand them easily.&nbsp;<\/p>\n\n\n    <div class=\"my-7 lg:my-10 border-y-2 border-gray-100 py-7 lg:py-10 flex flex-col sm:flex-row items-start gap-10\">\n                    <img decoding=\"async\" class=\"w-52 mx-auto my-0! rounded\" src=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2023\/07\/04001038\/uk-gdpr-factsheet.jpg\" alt=\"Front page of publication\"\n                 loading=\"lazy\" width=\"208\" height=\"298\">\n                <section>\n            <div class=\"text-2xl font-bold\">GDPR Essentials Factsheet<\/div>\n            <div class=\"body-text\">\n                <p>This factsheet sets out how your business can become GDPR compliant.<\/p>\n            <\/div>\n            \n\n<a href=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2023\/07\/04001020\/LegalVision-UK-GDPR-Factsheet.pdf\" class=\" block px-5 py-3.5 max-w-fit bg-orange button__hover transition rounded text-white font-bold text-lg no-underline uppercase leading-tight text-center\" target=\"\" rel=\"\">Download Now<\/a>        <\/section>\n    <\/div>\n\n\n\n\n<p>If you need advice on whether you need more than one privacy policy, an experienced data protection lawyer can help. A lawyer can review your points of data collection and identify whether your business should issue more than one privacy policy or if a global policy is suitable. <strong>&nbsp;<\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Key Takeaways<\/h2>\n\n\n\n<p>A privacy policy is a crucial UK GDPR compliance document that informs individuals about how you will process their personal data. If you collect personal data from different groups of individuals or via different means, you should consider whether you should implement more than one privacy policy. For example, a mobile app privacy policy aimed at children will look very different to a website privacy policy tailored towards sophisticated business customers. Whilst not mandatory, using more than one privacy policy can allow you to provide precise and tailored information to different groups of individuals. If you need support understanding how your business should present privacy information, you should take legal advice.&nbsp;<\/p>\n\n\n\n<p>If you need advice on your privacy policies, LegalVision\u2019s experienced <a href=\"https:\/\/legalvision.co.uk\/services\/data-privacy-it-lawyers\/\">data, privacy and IT lawyers<\/a> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers who can answer your questions and draft and review your documents. Call us today at <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our <a href=\"https:\/\/legalvision.co.uk\/membership\/\">membership page<\/a>.<\/p>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"9eb4f72322\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/186613\" \/>            <input value=\"https:\/\/legalvision.co.uk\/data-privacy-it\/more-than-one-privacy-policy-business\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"Do I Need More Than One Privacy Policy for My Business?\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>For a data controller, a privacy policy is a crucial document you need to comply with the UK General Data Protection Regulation (UK GDPR) rules. A privacy policy informs individuals about the personal data you process about them and why. Depending on your business and how it collects personal data, you may find providing individuals<a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/more-than-one-privacy-policy-business\/\">Continue reading <span class=\"sr-only\">&#8220;Do I Need More Than One Privacy Policy for My Business?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13436,"featured_media":3208,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"185434,175931,1707,825,185908,185459","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[27],"tags":[20,363,749,1341],"class_list":["post-186613","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data-privacy-it","tag-small-business","tag-privacy-obligations","tag-privacy-policy","tag-gdpr-compliance"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Do I Need More Than One Privacy Policy for My Business? 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