{"id":185815,"date":"2024-01-18T08:42:36","date_gmt":"2024-01-18T08:42:36","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=185815"},"modified":"2024-01-19T05:24:55","modified_gmt":"2024-01-19T05:24:55","slug":"service-charges-commercial-lease","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/commercial-lease-property\/service-charges-commercial-lease\/","title":{"rendered":"What Are Service Charges in a Commercial Lease?"},"content":{"rendered":"\n<p>If you are a commercial tenant with a commercial lease, you occupy a commercial property or part of it as your business premises.\u00a0Your commercial landlord will permit you to carry out specific business activities on the premises, and in return, you will pay rent.\u00a0A lease agreement is a legally binding contract that governs your commercial lease, and this may contain a provision that requires you to pay service charges to your landlord for certain services.\u00a0This article will explain what a tenant needs to know about service charge costs in a commercial lease to avoid unnecessary service charge disputes.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Service Charges&nbsp;&nbsp;<\/h2>\n\n\n\n<p>A <a href=\"https:\/\/legalvision.co.uk\/commercial-lease-property\/property-service-charge\/\">service charge<\/a> is usually a charge your commercial landlord requires you to pay for shared areas, sometimes termed communal areas or common parts of the property you occupy.\u00a0It provides for the costs and expenses your landlord incurs for keeping these in good repair and condition. A service charge is not your rent payment but is in addition to this.<\/p>\n\n\n\n<p>There should be a specific provision in your commercial lease which contains all the details about your service charge.\u00a0This should include the following:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>what services it includes;<\/li>\n\n\n\n<li>how your proportion payable is calculated;<\/li>\n\n\n\n<li>whether third parties will carry out the services the service charge covers; and<\/li>\n\n\n\n<li>whether the service charge is limited or you requested a cap on this, which you might negotiate with your landlord at the start of the lease.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Points to Note<\/h2>\n\n\n\n<p>If you pay a service charge as part of your commercial lease, there are some essential points about it you should be aware of as a commercial tenant.\u00a0We explain some of these as follows.<\/p>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold 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It can, however, also include building insurance or management charges.\u00a0Therefore, it does not cover, for example, charges in terms of:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>replacing;<\/li>\n\n\n\n<li>rebuilding; an<\/li>\n\n\n\n<li>bettering.<\/li>\n<\/ul>\n\n\n\n<p>The areas the service charge applies to should be those which you, as a commercial tenant, share and have access to.\u00a0So, if you are in a self-contained property, it may only apply to, for example, the following:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>roof;<\/li>\n\n\n\n<li>structure;<\/li>\n\n\n\n<li>foundations; and&nbsp;<\/li>\n\n\n\n<li>exterior.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>However, if you are in occupation of part of a property, it may, for example, also include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>lighting;<\/li>\n\n\n\n<li>lifts;<\/li>\n\n\n\n<li>estate staff;<\/li>\n\n\n\n<li>corridors;<\/li>\n\n\n\n<li>loading bays; and&nbsp;<\/li>\n\n\n\n<li>shared kitchens.<\/li>\n<\/ul>\n\n\n\n<p>Your lease may also allow your landlord to demand ad hoc sums in addition to the regular service charge where expenditure arises, which the service charge does not cover.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Fair Proportion<\/h2>\n\n\n\n<p>When your landlord requires you to pay a service charge as part of your <a href=\"https:\/\/legalvision.co.uk\/commercial-lease-property\/key-property-terms-explained\/\">commercial lease<\/a>, it is crucial that what you pay for is a fair proportion.&nbsp;<\/p>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>How a landlord calculates a fair proportion of a service charge can vary between leases, but what is crucial is that the proportion is fair and reasonable. This may differ between tenants in the property, where each occupies a separate area where one may benefit more than another for a service.<\/p>\n<\/div>\n\n\n\n<p>Also, your landlord may need to recalculate your portion if things change within the lease.\u00a0If things change and they do not and the service charge becomes unreasonable, you are not legally obliged to pay it.<\/p>\n\n\n\n<p>You will typically pay your fair proportion for the service charge alongside your rent, but your commercial lease will state the exact requirement.\u00a0VAT will be applicable on a service charge if it is for your rent.\u00a0 Sometimes, a landlord will fix a service charge at a specific percentage of the likely services over a particular period.\u00a0Sometimes, they can be proportional and relate to your proportion of the entire property.\u00a0<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Landlord\u2019s Obligations<\/h2>\n\n\n\n<p>As your commercial lease will detail your landlord\u2019s obligation concerning the service charge, it is helpful to note what these might be.\u00a0At a minimum, they will generally require your commercial landlord to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>ensure the&nbsp; building is in good repair and condition, which includes the roof, structure foundations and exterior, amongst other areas;<\/li>\n\n\n\n<li>to provide heating and conditioning as necessary to common areas at reasonable times and temperatures; and<\/li>\n\n\n\n<li>ensure that service corridors and loading bays are accessible to ensure you can have deliveries as required.<\/li>\n<\/ul>\n\n\n\n<p>In some commercial leases, there may be obligations that the landlord may not always have to provide, but when they do offer them, the service charge then becomes due.\u00a0This may, for example, apply to cleaning or gardening.\u00a0<\/p>\n\n\n    <div class=\"my-7 lg:my-10 border-y-2 border-gray-100 py-7 lg:py-10 flex flex-col sm:flex-row items-start gap-10\">\n                    <img decoding=\"async\" class=\"w-52 mx-auto my-0! rounded\" src=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2023\/05\/04050959\/LegalVision-Landlords-Cheatsheet-for-UK-Leasing-Terms.jpg\" alt=\"Front page of publication\"\n                 loading=\"lazy\" width=\"208\" height=\"298\">\n                <section>\n            <div class=\"text-2xl font-bold\">Cheatsheet for UK Leasing Terms<\/div>\n            <div class=\"body-text\">\n                <p>This cheatsheet includes practical tips to understand key clauses and avoid disputes in leasing agreements.<\/p>\n            <\/div>\n            \n\n<a href=\"https:\/\/go.legalvision.co.uk\/cheatsheet-uk-leasing-terms.html\" class=\" block px-5 py-3.5 max-w-fit bg-orange button__hover transition rounded text-white font-bold text-lg no-underline uppercase leading-tight text-center\" target=\"\" rel=\"\">Download Now<\/a>        <\/section>\n    <\/div>\n\n\n\n\n<h2 class=\"wp-block-heading\">Disputes<\/h2>\n\n\n\n<p>There may be times when you dispute your service charge in your commercial lease as a <a href=\"https:\/\/legalvision.co.uk\/commercial-lease-property\/obligations-tenant\/\">commercial tenant<\/a>.\u00a0Your commercial lease agreement should include details on how to do this.\u00a0Often, it will require experts to assist you and your commercial landlord.\u00a0It can also include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>alternative dispute resolution; or<\/li>\n\n\n\n<li>mediation.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Key Takeaways<\/h2>\n\n\n\n<p>If your lease agreement contains a provision about service charges, this is an additional payment you will make to your landlord in addition to your rent payments. It covers the costs your landlord incurs for repairs and maintenance of communal areas in the property.\u00a0You must understand service charges, and there are various points to note.\u00a0<\/p>\n\n\n\n<p>For example, you should be aware that a service charge will cover the roof and structure of the property. However, occupying part of a property can also include other things, such as corridors and loading bays.\u00a0A service charge amount must be a fair proportion for you as a tenant, and your landlord will have specific obligations concerning the service charge, as the lease agreement will detail.<\/p>\n\n\n\n<p>If you need help understanding service charges in commercial leases in the UK, LegalVision\u2019s experienced <a href=\"https:\/\/legalvision.co.uk\/leasing-lawyers-lp\/\">leasing lawyers<\/a> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents. Call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our <a href=\"https:\/\/legalvision.co.uk\/membership\">membership page<\/a>.<\/p>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"9eb4f72322\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/185815\" \/>            <input value=\"https:\/\/legalvision.co.uk\/commercial-lease-property\/service-charges-commercial-lease\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"What Are Service Charges in a Commercial Lease?\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>If you are a commercial tenant with a commercial lease, you occupy a commercial property or part of it as your business premises.\u00a0Your commercial landlord will permit you to carry out specific business activities on the premises, and in return, you will pay rent.\u00a0A lease agreement is a legally binding contract that governs your commercial<a href=\"https:\/\/legalvision.co.uk\/commercial-lease-property\/service-charges-commercial-lease\/\">Continue reading <span class=\"sr-only\">&#8220;What Are Service Charges in a Commercial Lease?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13326,"featured_media":3084,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"2096,182049,179406,178193,179776,182457","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[30],"tags":[20,61,1660,1706],"class_list":["post-185815","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-commercial-lease-property","tag-small-business","tag-commercial-lease","tag-rent","tag-property-service-charge"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>What Are Service Charges in a Commercial Lease? 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