{"id":183503,"date":"2023-10-20T04:35:09","date_gmt":"2023-10-20T03:35:09","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=183503"},"modified":"2026-06-29T07:56:02","modified_gmt":"2026-06-29T06:56:02","slug":"debt-recovery-process","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/disputes-litigation\/debt-recovery-process\/","title":{"rendered":"How to Implement an Effective Debt Recovery Process"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">A debt recovery process is the set of steps a business takes to collect money owed when a customer fails to pay an invoice. In the UK, the <em>Late Payment of Commercial Debts (Interest) Act 1998<\/em> lets businesses charge statutory interest at 8% above the Bank of England base rate, plus fixed compensation, on overdue commercial invoices. The <em>Limitation Act 1980 <\/em>gives you six years to recover a debt through the courts. The government confirmed major late payment reforms in March 2026, including a 60-day cap on payment terms and mandatory statutory interest in commercial contracts. A strong process moves from prevention, to informal chasing, to formal legal action. This article outlines the key steps you can take to implement an effective debt recovery process.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Why Should Businesses Have a Debt Recovery Process?<strong>&nbsp;<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">There are several reasons why customers do not pay for goods and services on time. Some reasons may be entirely genuine, such as the customer&#8217;s financial problems. Nevertheless, having a debt recovery process in place to deal with these problems is vital. After all, if several customers fail to pay, your business could be in trouble.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">There are several ways to recover debt. The methods involved can be informal, but there are also various legal options to help you recover debt. From the outset, every business should have a plan to tackle this common issue. Below are some key strategies you can include in your debt recovery process.<strong>&nbsp;<\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">1. Research Your Customers&nbsp;<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Before you work with new customers, it is worth carrying out due diligence on them. Research them to see how long they have been established. This will help you gauge whether they will be good customers who will pay your invoices.<\/p>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+448081968584\" class=\"not-prose\">0808 196 8584<\/a> for urgent assistance.\n                <br>\n                Otherwise, complete this form, and we will contact you within one business day.\n                    <\/span>\n    <\/div>\n\n    \n\n<div class=\"not-prose flex justify-center text-left gform_input_bg_white    \">\n    <script>\nvar 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Have Robust Terms and Conditions<strong>&nbsp;<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Precise and robust payment terms in your customer contracts are critical. Your terms should set out the:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>exact invoicing and payment dates, so customers are clear on when payments need to be made; and<\/li>\n\n\n\n<li><a href=\"https:\/\/legalvision.co.uk\/disputes-litigation\/tackle-late-payments-customers\/\">what happens if customers pay late<\/a>.&nbsp;<\/li>\n<\/ul>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>Commonly, interest will accrue for late payments. Interest clauses can be highly effective, as you can use them to remind customers to pay and note that interest is being added to their debt.<\/p>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\">Additionally, you should ensure that you draw your customer\u2019s attention to the terms, and the customer should sign a contract stating they agree to the terms.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As well as payment terms, your contract should:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>clearly state what products and services you will be delivering and when to avoid payment disputes later down the line; and<\/li>\n\n\n\n<li>ensure you invoice your customers on time and for the correct amount to make settling invoices easy for customers.<\/li>\n<\/ul>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>Consider saving copies of your signed customer contracts and invoices. This will serve as evidence of the debt owed. Most businesses use software to help monitor invoice deadlines and when they have been settled.<\/p>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\">Your Statutory Right to Interest and Compensation<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">When a business pays a commercial invoice late, you have a statutory right to charge interest and compensation. This right comes from the Late Payment of Commercial Debts (Interest) Act 1998. It applies automatically to business-to-business contracts, even if your contract says nothing about interest.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Statutory interest is set at 8% above the Bank of England base rate. Interest starts to accrue the day after payment was due. If you did not agree a payment date, the debt is treated as late 30 days after the customer receives the invoice or you deliver the goods or service, whichever is later.<\/p>\n\n\n\n<div  class=\"box box--icon box--idea\">\n    <p>You can also claim fixed compensation for the cost of recovery. This is \u00a340 for debts under \u00a31,000, \u00a370 for debts between \u00a31,000 and \u00a39,999.99, and \u00a3100 for debts of \u00a310,000 or more. You can claim reasonable recovery costs above this fixed sum. Showing these accruing charges in a reminder often prompts faster payment.<\/p>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">3. Communicate and Cooperate With Customers<strong>&nbsp;<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">If customers fail to pay on time, you should have internal processes in place to collect the outstanding debts. Some essential tips include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>having an internal credit control procedure that begins when invoices are overdue;<\/li>\n\n\n\n<li>creating a template debt chasing email setting out that payment is due and asking the customer to pay it;<\/li>\n\n\n\n<li>calling customers to ask them to settle their invoices, and keeping a record of the conversations you have.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">If gentle chaser emails and calls do not work, you can then escalate matters by mentioning you are considering legal options.&nbsp;&nbsp;<\/p>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <!-- wp:paragraph -->\n<p>This stage of a debt recovery process is critical and can be highly effective. You have a relationship with your customers, so recovering debt informally can be the quickest and easiest option.<\/p>\n<!-- \/wp:paragraph --> <!-- wp:paragraph -->\n<p>It also gives you the chance to nurture your relationship with your customers by showing understanding rather than rushing into legal action. If the customer is unable to pay for honest reasons, you can agree on a payment plan with them.<\/p>\n<p><!-- \/wp:paragraph --><\/p>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">4. Know Your Legal Options<strong>&nbsp;<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">If the informal options above do not work, you have various legal options to recover debt. You should consider the following legal options as part of your debt recovery process.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Alternative Dispute Resolution<strong>&nbsp;<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Before going to court, there are various other less formal avenues you can pursue to recover a debt. For example, your business can recover debt through <a href=\"https:\/\/legalvision.co.uk\/disputes-litigation\/3-things-to-know-about-mediation\/\">mediation<\/a> with your customer, where an independent third-party mediator will help to attempt to resolve the dispute.<strong>&nbsp;<\/strong><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Issuing a Statutory Demand<strong>&nbsp;<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">A <a href=\"https:\/\/legalvision.co.uk\/disputes-litigation\/statutory-demands\/\">statutory demand<\/a> is a formal, written demand for the payment of debt to be made within 21 days. However, statutory demands are complex, and you should seek legal advice before issuing one.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Sending a Letter Before Action<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">A <a href=\"https:\/\/legalvision.co.uk\/disputes-litigation\/what-is-a-letter-before-action\/\">letter before action<\/a> tells the customers you will be starting court proceedings to recover the debt if they do not settle the debt. This could worry the customer and lead to quick payment.<strong>&nbsp;<\/strong><\/p>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p class=\"font-claude-response-body break-words whitespace-normal\"><strong>Key Statistics<\/strong><\/p>\n<ol>\n<li>Late payments cost the UK economy almost<strong> \u00a311 billion <\/strong>per year.<\/li>\n<li><strong>14,000<\/strong> businesses close each year because of late payments, equivalent to 38 every day.<\/li>\n<li>Businesses affected spend an average of <strong>86 hours<\/strong> per year chasing late payments.<\/li>\n<\/ol>\n<p class=\"font-claude-response-body break-words whitespace-normal\"><strong>Sources<\/strong><\/p>\n<ul>\n<li>Office of the Small Business Commissioner, Late Payments Research, 2025<\/li>\n<li>Department for Business and Trade, Late payment consultation: time to pay up (government response), 24 March 2026<\/li>\n<li>London Economics for DBT and OSBC, Late Payments Research: Estimating the total economic impact, 2025<\/li>\n<\/ul>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\">Court Action<strong>&nbsp;<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Most debt disputes are resolved outside of court. If no other options work, you may wish to issue court proceedings to recover the debt. However, this can be:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>time-consuming;<\/li>\n\n\n\n<li>stressful; and&nbsp;<\/li>\n\n\n\n<li>costly.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">There is also no guarantee that you will recover the debt. For example, the customer might not be able to pay. It is strongly recommended that you take legal advice on your options before commencing court proceedings.<strong>&nbsp;<\/strong><\/p>\n\n\n    <div class=\"my-7 lg:my-10 border-y-2 border-gray-100 py-7 lg:py-10 flex flex-col sm:flex-row items-start gap-10\">\n                    <img decoding=\"async\" class=\"w-52 mx-auto my-0! rounded\" src=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2023\/09\/06011109\/manage-business-dispute.jpg\" alt=\"Front page of publication\"\n                 loading=\"lazy\" width=\"208\" height=\"298\">\n                <section>\n            <div class=\"text-2xl font-bold\">How to Manage a Business Dispute<\/div>\n            <div class=\"body-text\">\n                <p>This fact sheet outlines how your business can manage a dispute.<\/p>\n            <\/div>\n            \n\n<a href=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2023\/09\/06010043\/LegalVision-Dispute-Resolution-Factsheet.pdf\" class=\" block px-5 py-3.5 max-w-fit bg-orange button__hover transition rounded text-white font-bold text-lg no-underline uppercase leading-tight text-center\" target=\"\" rel=\"\">Download Now<\/a>        <\/section>\n    <\/div>\n\n\n\n\n<h2 class=\"wp-block-heading\">Key Takeaways<strong>&nbsp;<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Debt recovery can be extremely difficult for businesses. However, there are various options available. Prevention is always better than cure, so you should put early processes in place to avoid slipping into debt recovery options. Ideally, it would be best if you resolved debt disputes informally with customers. In the worst case, court proceedings are an option. However, this comes with risk, and you should take legal advice on your options and whether it is worth going to court.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you need help with recovering debt, our experienced <a href=\"https:\/\/legalvision.co.uk\/disputes-lawyers-lp\/\">dispute lawyers<\/a> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents. Call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our <a href=\"https:\/\/legalvision.co.uk\/membership\/\">membership page<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Frequently Asked Questions<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>When can I issue a statutory demand against a business that owes me money?<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">You can issue a statutory demand once a company owes at least \u00a3750, or \u00a35,000 for an individual. The debtor then has 21 days to pay before you can start winding-up or bankruptcy proceedings. Statutory demands are complex, so seek legal advice first.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>What happens after I send a winding-up petition?<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">A creditor can present a winding-up petition where a company owes more than \u00a3750 and has not paid for over 21 days. The court can order compulsory liquidation, where a liquidator collects and distributes the company&#8217;s assets to creditors.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>What should my customer do if they receive a debt collection letter from us?<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">They should respond quickly, usually within two weeks. Ignoring it risks escalation to statutory demands, court action or winding-up proceedings. A debt collector has no special legal powers, though they can pursue court action if the debt stays unpaid.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">How long do I have to recover a debt through the courts?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">You have six years from the payment due date to pursue most commercial debts through the courts. After this, the debt becomes statute-barred and is unenforceable. The period resets if the debtor acknowledges the debt in writing or makes a part payment.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A debt recovery process is the set of steps a business takes to collect money owed when a customer fails to pay an invoice. In the UK, the Late Payment of Commercial Debts (Interest) Act 1998 lets businesses charge statutory interest at 8% above the Bank of England base rate, plus fixed compensation, on overdue<a href=\"https:\/\/legalvision.co.uk\/disputes-litigation\/debt-recovery-process\/\">Continue reading <span class=\"sr-only\">&#8220;How to Implement an Effective Debt Recovery Process&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13509,"featured_media":3200,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"173992,181494,179603,175377,2395,1471","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[26],"tags":[240,241,256,598],"class_list":["post-183503","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-disputes-litigation","tag-letter-before-action","tag-debt-recovery","tag-statutory-demand","tag-adr"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Implement an Effective Debt Recovery Process | LegalVision UK<\/title>\n<meta name=\"description\" content=\"Recovering debts owed can be highly stressful. 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