{"id":181369,"date":"2023-05-29T06:59:20","date_gmt":"2023-05-29T05:59:20","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=181369"},"modified":"2025-01-09T11:05:16","modified_gmt":"2025-01-09T11:05:16","slug":"vary-contract-oral","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/commercial-contracts\/vary-contract-oral\/","title":{"rendered":"Is it Safe for My Business in England to Vary a Written Commercial Contract Orally?"},"content":{"rendered":"\n<p>Every business owner will likely sign dozens of commercial contracts during their lifetime. Most commercial contracts exist under the original written agreement until the contract ends. However, sometimes a contract will require a variation to enable it to continue. This article will explore whether it is safe for your company to vary a written contract orally and any risks involved with doing so.<\/p>\n\n\n\n    <div class=\"my-7 lg:my-10 border-y-2 border-gray-100 py-7 lg:py-10 flex flex-col sm:flex-row items-start gap-10\">\n                    <img decoding=\"async\" class=\"w-52 mx-auto my-0! rounded\" src=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2023\/05\/03024102\/LegalVision_UK-Supplier-Contracts-Checklist.jpg\" alt=\"Front page of publication\"\n                 loading=\"lazy\" width=\"208\" height=\"298\">\n                <section>\n            <div class=\"text-2xl font-bold\">Supplier Contracts Checklist<\/div>\n            <div class=\"body-text\">\n                <p>Download this free Supplier Contracts Checklist to ensure your contracts will meet your business\u2019 needs.<\/p>\n            <\/div>\n            \n\n<a href=\"https:\/\/go.legalvision.co.uk\/supplier-contracts-checklist.html\" class=\" block px-5 py-3.5 max-w-fit bg-orange button__hover transition rounded text-white font-bold text-lg no-underline uppercase leading-tight text-center\" target=\"\" rel=\"\">Download Now<\/a>        <\/section>\n    <\/div>\n\n\n\n\n<h2 class=\"wp-block-heading\">What is a Commercial Contract?<\/h2>\n\n\n\n<p>This is a legal document between two businesses summarising the binding terms of a commercial deal. Whilst all contracts differ, most commercial agreements confirm details regarding payment, exchange of goods and services and termination provisions.<\/p>\n\n\n\n<p>Because of the high financial value of some commercial contracts, any breach of contract can have significant economic consequences for the defaulting party. Thus, an out-of-date contract can be risky to the parties involved, hence the occasional need to update and vary an existing written agreement. For example, you may need to vary a contract to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>extend the agreement;<\/li>\n\n\n\n<li>vary the services provided; or<\/li>\n\n\n\n<li>vary the price.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">What is the Most Common Way of Varying a Written Contract?<\/h2>\n\n\n\n<p>Before <a href=\"https:\/\/legalvision.co.uk\/commercial-contracts\/questions-contracts-lawyer\/\">varying a contract<\/a>, check to see if there is a mechanism for varying the contract within the original agreement. If there is, ensure you follow that procedure.&nbsp;<\/p>\n\n\n\n<p>Most businesses will vary a written contract in writing, and the most common legal document for doing so is known as a Variation Deed. This acts as an additional schedule confirming the updates to the original agreement.&nbsp;<\/p>\n\n\n\n<p>It is preferable to update a contract in writing rather than orally, as this gives the parties a clear explanation of the changes made. Whilst an oral variation is equally binding, it is much harder to evidence.&nbsp;<\/p>\n\n\n\n<p>Moreover, varying a contract in writing is more practical. By agreeing to <a href=\"https:\/\/legalvision.co.uk\/commercial-contracts\/variation-contract-guidelines\/\">variations<\/a> in writing, both parties can clarify their positions and ensure they align. Consequently, this minimises the chances of disputes in the future.\u00a0<\/p>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+448081968584\" class=\"not-prose\">0808 196 8584<\/a> for urgent assistance.\n                <br>\n                Otherwise, complete this form, and we will contact you within one business day.\n                    <\/span>\n    <\/div>\n\n    \n\n<div class=\"not-prose flex justify-center text-left gform_input_bg_white    \">\n    <script>\nvar 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This is most common where two companies have a strong business relationship, and the owners know each other well. In this scenario, some organisations will trust others to follow any oral contract variation.<\/p>\n\n\n\n<p>However, there are two main problems in relying on an oral agreement with another business:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>the owner and main decision-maker at that company may change. If this happens, the incoming decision-maker may decide only to follow the terms of the written contract; and<\/li>\n\n\n\n<li>the other business may face financial difficulties or fall out with your company and, if one of these occurs, decide to deny any oral variation took place.<\/li>\n<\/ul>\n\n\n\n<p>Put simply, an oral variation relies on the goodwill of the other party because, absent their confirmation, there is usually no written evidence of the contract variation, and so it is difficult to prove or rely on.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How Can My Business Improve the Security of an Oral Contract Variation?<\/h2>\n\n\n\n<p>The main way to evidence an oral variation of terms is to confirm the content of the oral variation by a follow-up email between the parties.<\/p>\n\n\n\n<p>However, oral variations are relatively uncommon because they involve nearly as much effort as committing them to paper through a <a href=\"https:\/\/legalvision.co.uk\/commercial-contracts\/amendment-deed-restatement-deed\/\">Variation Deed<\/a> (or a new contract).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How Can My Business Improve the Security of an Oral Contract Variation?<\/h2>\n\n\n\n<p>Potentially, yes. Let us consider an example&nbsp; A business provides a professional magazine subscription delivery to a law firm\u2019s office for \u00a3150 per month. Eight months ago, the parties agreed that the magazines would be delivered to two offices (rather than one) for \u00a3250 per month.<\/p>\n\n\n\n<p>The law firm now denies that they orally changed the written contract (stating delivery to one office for \u00a3150 per month). However, for the last eight months, they have paid the updated \u00a3250 monthly sum and had magazines delivered (without protest from them) to two offices.&nbsp;&nbsp;<\/p>\n\n\n\n<p>This is likely to be a situation in which the parties&#8217; conduct evidences an oral agreement. However, most situations are more complex than this.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Are There Any Situations in Which Oral Contract Variations Are Not Possible?<\/h2>\n\n\n\n<p>Due to the lack of service inherent in an oral contract variation, some commercial contracts will expressly state that the parties cannot orally vary the agreement. Instead, the contract wording will declare that the parties must perform contract changes in writing.&nbsp;<\/p>\n\n\n\n<p>These types of commercial contract variation clauses are becoming more commonplace because of the risk of legal action between parties due to any of the following factors:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>the refusal of the parties to agree on the variation terms during the oral conversation;<\/li>\n\n\n\n<li>the increased risk of contract breach due to the parties&#8217; uncertainty over the exact nature of the contract; and<\/li>\n\n\n\n<li>the fact that disagreements will likely lead to formal legal action to let a court decide whether the existing contract has been amended and, if so, what its current wording is.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Key Takeaways<\/h2>\n\n\n\n<p>Many businesses need help to demonstrate that a valid variation of the contract has taken place absent confirmation in writing. Because English law is evidence-driven, judges prefer reviewing written agreements rather than considering oral contractual term variations. Whilst your company can make oral modifications to a contract, it should be aware of the risks of doing so beforehand.<\/p>\n\n\n\n<p>If you need advice on the variation of commercial contracts, our experienced <a href=\"https:\/\/legalvision.co.uk\/contract-lawyers-lp\/\">contract lawyers<\/a> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents. Call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our <a href=\"https:\/\/legalvision.co.uk\/membership\/\">membership page<\/a>.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Frequently Asked Questions<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1685339415252\"><strong class=\"schema-faq-question\"><strong>Why does it matter whether a variation is in writing or not?<\/strong><\/strong> <p class=\"schema-faq-answer\">Our courts, including the Supreme Court, have confirmed that commercial contracts (and contract variations) are equally binding, whether oral or written. However, companies can face huge issues proving an oral variation took place and what exactly was agreed upon.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1685339424965\"><strong class=\"schema-faq-question\"><strong>How does a court weigh up whether an alleged oral variation happened?<\/strong><\/strong> <p class=\"schema-faq-answer\">Amongst other things, judges will consider the parties&#8217; behaviour after the alleged oral contract variation date. If the parties&#8217; conduct suddenly changes or an email hints at changes to the contractual arrangements, the court will strongly consider this.<\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"79998a3850\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/181369\" \/>            <input value=\"https:\/\/legalvision.co.uk\/commercial-contracts\/vary-contract-oral\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"Is it Safe for My Business in England to Vary a Written Commercial Contract Orally?\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Every business owner will likely sign dozens of commercial contracts during their lifetime. Most commercial contracts exist under the original written agreement until the contract ends. However, sometimes a contract will require a variation to enable it to continue. This article will explore whether it is safe for your company to vary a written contract<a href=\"https:\/\/legalvision.co.uk\/commercial-contracts\/vary-contract-oral\/\">Continue reading <span class=\"sr-only\">&#8220;Is it Safe for My Business in England to Vary a Written Commercial Contract Orally?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13349,"featured_media":3242,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"177083,176307,3564,172776,171945,179069","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[37],"tags":[20,21,821,1002],"class_list":["post-181369","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-commercial-contracts","tag-small-business","tag-medium-business","tag-contract-termination","tag-contractual-dispute"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Should You Vary a Contract Orally? 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He has particular expertise in Commercial and Employment litigation, as well as data protection and privacy regulations. He is a qualified Solicitor in England and Wales and has a decade of legal experience, including advocacy within civil courts and Tribunals. Tom specialises in civil and employment litigation. He has extensive experience in advising employers and companies as to the requirements of employment law and data protection rules, as well as day-to-day advice on smooth running from a commercial perspective. 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He has particular expertise in Commercial and Employment litigation, as well as data protection and privacy regulations. He is a qualified Solicitor in England and Wales and has a decade of legal experience, including advocacy within civil courts and Tribunals. Tom specialises in civil and employment litigation. He has extensive experience in advising employers and companies as to the requirements of employment law and data protection rules, as well as day-to-day advice on smooth running from a commercial perspective. Qualifications: Professional Skills Course - Law, University of Law; Legal Practice Course - Law, College of Law; Bachelor of Laws, University of Southampton.","sameAs":["https:\/\/www.linkedin.com\/in\/tom-sutherland-72b4509b\/"],"url":"https:\/\/legalvision.co.uk\/author\/thomassutherland\/"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/commercial-contracts\/vary-contract-oral\/#faq-question-1685339415252","name":"Why does it matter whether a variation is in writing or not?","acceptedAnswer":{"@type":"Answer","text":"Our courts, including the Supreme Court, have confirmed that commercial contracts (and contract variations) are equally binding, whether oral or written. 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