{"id":181106,"date":"2023-05-19T01:26:24","date_gmt":"2023-05-19T00:26:24","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=181106"},"modified":"2026-05-29T05:38:15","modified_gmt":"2026-05-29T04:38:15","slug":"directors-long-term-service-contracts","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/corporations\/directors-long-term-service-contracts\/","title":{"rendered":"Restrictions on Directors&#8217; Long-Term Service Contracts"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">A director&#8217;s service contract is a formal engagement agreement that governs the terms on which a director serves a company under the <em>Companies Act 2006<\/em>. The Act grants shareholders an absolute statutory right to approve any service contract guaranteeing a director&#8217;s engagement for more than two years, reflecting Parliament&#8217;s recognition that directors negotiating their own long-term contracts face an inherent conflict of interest. The <em>Companies Act 2006<\/em> also imposes broader duties on directors, including the duty to avoid conflicts of interest and the duty to declare interests in transactions, both enforced by Companies House and overseen within the framework of UK company law. This article will explain the law restricting directors&#8217; power to enter service contracts.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What is a Service Contract?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">A service contract is a director\u2019s <a href=\"https:\/\/legalvision.co.uk\/employment\/reviewing-employment-contracts\/\">employment contract<\/a> with the company. In some cases, a director may not qualify as an employee of the company. Nonetheless, they may have a contract with the company that sets out the terms of their engagement with it. Any such arrangement constitutes a service contract. It does not matter if the long-term service contract is written or not.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Who Determines the Terms of Service Contracts?&nbsp;<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The default position is that directors have broad powers to negotiate the terms of their own service contracts with the company. This is consistent with the general principle that directors manage the company&#8217;s day-to-day affairs.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Of course, a director\u2019s power to set the terms of their contract creates a conflict of interest. For instance, directors may seek to maximise their salary or stock options. To check this power, the law grants shareholders the absolute <a href=\"https:\/\/legalvision.co.uk\/corporations\/shareholder-vote\/\">right to approve<\/a> all service contracts with a term guaranteeing the director\u2019s engagement for more than two years.<\/p>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>That is to say, a company will not be bound by a service contract whose term is longer than two years <em>without <\/em>the shareholders\u2019 approval.<\/p>\n<\/div>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                  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For instance, the contract may state that the director\u2019s contract lasts only 18 months. However, another provision may give the director the power to extend the contract for another 12 months. This would effectively be a term greater than two years. Accordingly, you would need to obtain shareholder approval.<\/p>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>Alternatively, if the <a href=\"https:\/\/legalvision.co.uk\/employment\/employment-contracts\/\">notice period<\/a> extends the service for more than two years, this also counts as a term greater than two years.<\/p>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\">That said, shareholder approval is unnecessary if the company has the general power to dismiss the director for any reason, regardless of the service term. Importantly, this cannot be a restricted power. For instance, a term that only entitles the company to dismiss the director for gross misconduct.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Examples&nbsp;of Long-Term Service Contracts<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Below are some examples of terms greater than two years and therefore require shareholder approval, as well as some that are not.<\/p>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table><tbody><tr><td><strong>Example<\/strong><\/td><td><strong>Shareholder Approval?&nbsp;<\/strong><\/td><td><strong>Explanation<\/strong><\/td><\/tr><tr><td>The director is guaranteed a term of service for 36 months with a 6-month notice period unless the director engages in gross misconduct.<\/td><td>Yes.<\/td><td>The service term is over two years (a 42-month term).<br>The company cannot terminate the service contract for any reason other than gross misconduct.&nbsp;<\/td><\/tr><tr><td>The director is guaranteed a term of service for 36 months with a 6-month notice period. However, the company may terminate the contract at any point with three months&#8217; notice.<\/td><td>No.<\/td><td>While the term is greater than two years, the company can remove the director at any point before then.&nbsp;<\/td><\/tr><tr><td>The director is guaranteed a term of service for 18 months with a 9-month notice period.<\/td><td>Yes.<\/td><td>This is effectively a 27-month term of service because even though the company could give notice after 18 months, it would have to give at least 9 months of notice before it could terminate the contract.&nbsp;<\/td><\/tr><tr><td>The director is guaranteed a term of service for 18 months, which the director can continue for a further eight months provided they notify the company not less than one month before the end of the 18 months.<\/td><td>Yes.<\/td><td>This is effectively a 26-month service contract because the director can extend the 18-month term for an additional eight months.&nbsp;<\/td><\/tr><tr><td>The director is guaranteed a term of service for 18 months. They can continue for a further eight months provided the company or the director serves notice of their intention on the other, and they serve notice no less than one month before the end of the 18 months. The other party must agree to the notice before the end of the 18 months.&nbsp;<\/td><td>No.&nbsp;<\/td><td>While this is similar to the above example, the company can refuse to agree to the extension here.&nbsp;<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">What Happens If Directors Are Non-Compliant?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">If shareholders do not approve the service contract with a term exceeding two years, the law essentially strikes out the term governing the length of the agreement. Likewise, the law implies a term in the agreement that the company can terminate the agreement at any time, provided it gives reasonable notice. Importantly, all other terms stay the same.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What Are the Procedural Requirements For Long-Term Service Contracts?&nbsp;<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">If you are a director and wish to seek shareholder approval for a long-term service contract with a term longer than two years, you must put the matter to shareholders in the usual way.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This includes:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>convening a board meeting to agree to the wording of the resolution and ensure the terms of the service contract are recorded in a memo (or reproduced if in a contract);<\/li>\n\n\n\n<li>giving enough notice to the shareholders for the meeting and ensuring they have a copy of the service contract\u2019s terms;<\/li>\n\n\n\n<li>holding the meeting (if not using the written resolution procedure); and&nbsp;<\/li>\n\n\n\n<li>allowing the shareholders to vote on the resolution.&nbsp;<\/li>\n<\/ul>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>Notably, the director whose service contract this applies to cannot vote at this meeting unless your articles of association say otherwise.<\/p>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\">The resolution must pass by an ordinary resolution, which means that more than 50% of the shareholders must approve the resolution. That said, you should always refer to your company\u2019s constitution because a term may require a higher threshold. Likewise, you should check any shareholders\u2019 agreement in effect. A corporate solicitor can advise you if there are any conflicting provisions.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Using a Written Resolution Instead of a Meeting<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Private companies can use a written resolution instead of holding a general meeting. This is often simpler and faster, particularly where the company has a small number of shareholders.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To use this process, you circulate the resolution and a copy of the proposed service contract terms to all eligible shareholders. Each shareholder then signs to indicate their agreement. You do not need a meeting.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The resolution passes once shareholders holding more than 50% of the eligible voting shares have signed. Shareholders who have a personal interest in the resolution, including the director whose contract is being approved, are not eligible to sign.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You must keep a record of the signed written resolution. This forms part of the company&#8217;s statutory records and should be stored alongside the service contract itself.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Written resolutions cannot be used by public companies. If your company is public, you must hold a general meeting.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Can a Director Vote on Their Own Service Contract?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">This is a common question and the answer depends on your company&#8217;s articles of association.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Under the Model Articles, a director cannot vote on a resolution where they have a personal interest in the outcome. A director approving their own service contract clearly has a personal interest. This means the director should not vote on the resolution and should not be counted in the quorum for that part of the meeting.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">However, your articles may modify this rule. Some companies adopt bespoke articles that allow interested directors to vote in certain circumstances. Check your articles before the meeting.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The director must also formally declare their interest in the contract to the board under<em> <\/em>the<em> Companies Act 2006<\/em> before the resolution is put to shareholders. Failing to do so is a breach of duty, even if the shareholders ultimately approve the contract.<\/p>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p dir=\"auto\"><strong>Key Statistics<\/strong><\/p>\n<ol dir=\"auto\">\n<li><strong>57%:<\/strong> Quoted company secretaries report that scrutiny on executive remuneration, including service contract terms, hinders attracting top talent.<\/li>\n<li><strong>1 year:<\/strong> UK Corporate Governance Code 2024 recommends directors\u2019 notice or contract periods of one year or less.<\/li>\n<li><strong>2 years:<\/strong> Any directors\u2019 service contract exceeding two years requires prior shareholder approval by ordinary resolution.<\/li>\n<\/ol>\n<p dir=\"auto\"><strong>Sources<\/strong><\/p>\n<ol dir=\"auto\">\n<li>The Chartered Governance Institute UK &amp; Ireland (August 2025)<\/li>\n<li>Financial Reporting Council (January 2024)<\/li>\n<li>PwC Viewpoint (June 2025)<\/li>\n<\/ol>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Other Considerations For Long-Term Service Contracts<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">There are two other laws related to service contracts. Hence, you might want to consider that your company must:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>keep copies of all directors\u2019 service contracts at its office for at least a year following their termination; and&nbsp;<\/li>\n\n\n\n<li>permit its shareholders to inspect the contracts at any time and without charge.&nbsp;<\/li>\n<\/ul>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p><span style=\"font-weight: 400\">If the director does not have a written contract, your company must prepare a memorandum specifying the key terms. <\/span><\/p>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Key Takeaways&nbsp;<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The law gives shareholders the absolute right to approve any long-term service contract of a company director with a term greater than two years. The two-year period effectively includes any term and notice periods exceeding two years. If you do not seek shareholder approval, the law:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>automatically voids the term of your contract; and<\/li>\n\n\n\n<li>substitutes a new term that allows the company to terminate the contract at any time with reasonable notice.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">If you need help with regulatory advice as to your duties as a company director, LegalVision provides ongoing legal support for businesses through our fixed-fee legal membership. Our experienced <strong><a href=\"https:\/\/legalvision.co.uk\/corporate-lawyers-lp\/\">corporate lawyers<\/a><\/strong> help businesses manage contracts, employment law, disputes, intellectual property, and more, with unlimited access to specialist lawyers for a fixed monthly fee. To learn more about LegalVision\u2019s legal membership, call <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or <a href=\"https:\/\/legalvision.co.uk\/membership\/\" target=\"_blank\" rel=\"noreferrer noopener\">visit our membership page<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Frequently Asked Questions<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1684455479192\"><h3 class=\"schema-faq-question\">What counts as a two-year term in a director\u2019s service contract?<\/h3> <p class=\"schema-faq-answer\">The law construes two years broadly and effectively includes any term and notice periods exceeding two years.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1684455492664\"><h3 class=\"schema-faq-question\">What happens if my company does not obtain shareholder approval for a service contract with a term of more than two years?<\/h3> <p class=\"schema-faq-answer\">If you do not seek shareholder approval, the law automatically voids the term of your contract. The law then substitutes a new term that allows the company to terminate the contract at any time with reasonable notice.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1780025086075\"><h3 class=\"schema-faq-question\">Can a director vote on a resolution to approve their own service contract?<\/h3> <p class=\"schema-faq-answer\">Under the Model Articles, a director cannot vote on a resolution where they have a personal interest. A director approving their own service contract must not vote and should not be counted in the quorum. However, your articles may modify this rule, so check them before the meeting.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1780025260189\"><h3 class=\"schema-faq-question\">Does a director need to declare their interest in their own service contract?<\/h3> <p class=\"schema-faq-answer\">Yes. Under<em> the Companies Act 2006<\/em>, a director must formally declare their interest in the contract to the board before the resolution is put to shareholders. Failing to do so is a breach of duty, even if shareholders ultimately approve the contract.<\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>A director&#8217;s service contract is a formal engagement agreement that governs the terms on which a director serves a company under the Companies Act 2006. The Act grants shareholders an absolute statutory right to approve any service contract guaranteeing a director&#8217;s engagement for more than two years, reflecting Parliament&#8217;s recognition that directors negotiating their own<a href=\"https:\/\/legalvision.co.uk\/corporations\/directors-long-term-service-contracts\/\">Continue reading <span class=\"sr-only\">&#8220;Restrictions on Directors&#8217; Long-Term Service Contracts&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13522,"featured_media":3251,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"180764,178658,175107,2764,174710,176561","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[28],"tags":[223,510,1349,1355],"class_list":["post-181106","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-corporations","tag-large-business","tag-director","tag-shareholder-approval","tag-long-term-service-contract"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Restrictions on Directors&#039; 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The law then substitutes a new term that allows the company to terminate the contract at any time with reasonable notice.","inLanguage":"en-GB"},"inLanguage":"en-GB"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/corporations\/directors-long-term-service-contracts\/#faq-question-1780025086075","name":"Can a director vote on a resolution to approve their own service contract?","acceptedAnswer":{"@type":"Answer","text":"Under the Model Articles, a director cannot vote on a resolution where they have a personal interest. A director approving their own service contract must not vote and should not be counted in the quorum. However, your articles may modify this rule, so check them before the meeting.","inLanguage":"en-GB"},"inLanguage":"en-GB"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/corporations\/directors-long-term-service-contracts\/#faq-question-1780025260189","name":"Does a director need to declare their interest in their own service contract?","acceptedAnswer":{"@type":"Answer","text":"Yes. Under<em> the Companies Act 2006<\/em>, a director must formally declare their interest in the contract to the board before the resolution is put to shareholders. 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