{"id":179130,"date":"2023-01-13T04:03:52","date_gmt":"2023-01-13T04:03:52","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=179130"},"modified":"2026-10-21T01:06:27","modified_gmt":"2026-10-21T00:06:27","slug":"fire-responsible","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/commercial-lease-property\/fire-responsible\/","title":{"rendered":"Who is Responsible for Fire Safety?"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Landlords and tenants often treat fire safety as a point to settle in the lease, alongside repairs and insurance. It does not work that way. The <em>Regulatory Reform (Fire Safety) Order 2005<\/em> attaches the duty to whoever has control of the premises, and a fire authority prosecutes that person regardless of what the lease says about who pays. A tenant who occupies the whole building is almost always a responsible person. A landlord who retains the common parts is almost always one too, at the same time. The lease still matters, because it decides who bears the cost and who has the right to enter and inspect. It simply does not decide who goes to court. This article explains who counts as a responsible person for fire safety in a commercial lease, what that person must do, and how landlord and tenant share the duty where both have control.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Responsible Person<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Anyone with control of the commercial premises has responsibility for fire safety. Fire safety responsibility lies with the person in control, and hence the \u2018responsible person\u2019.&nbsp; A responsible person can include, for example, a:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>landlord;<\/li>\n\n\n\n<li>property owner;<\/li>\n\n\n\n<li>occupier; or<\/li>\n\n\n\n<li>employer.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Responsibilities for safety in a <a href=\"https:\/\/legalvision.co.uk\/commercial-lease-property\/legal-elements-of-commercial-lease\/\">commercial lease<\/a> can overlap. This can mean joint responsibility, meaning you have to meet obligations by working together. It can also be the case where your lease has split repair responsibility.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A responsible person has the following obligations.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Carry Out a Fire Risk Assessment<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">A fire safety assessment must be \u2018suitable and sufficient\u2019, meaning you must decide what to cover as the landlord or tenant. <\/p>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>You should identify:<\/p>\n<ul>\n<li>the hazards and who may be at risk; and<\/li>\n<li>notify others about the risk this reveals.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\">You should also ensure fire safety measures are in place and stay in place. Additionally, you should draft an emergency plan and review it regularly. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. Ensure Emergency Exits and Fire Routes are Clear<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The obligation to keep the fire emergency route and exits clear at all times may require extra responsibility if these involve third-party land. If this is the case, you must ensure that you document the route. Otherwise, the third party may place you in breach of your fire safety responsibilities by blocking it or altering the route.&nbsp;<\/p>\n\n\n\n<div  class=\"lawyer-quote my-8 rounded-2xl bg-gray-50 p-4\">\n    <blockquote class=\"not-prose m-0! flex-1 text-center sm:text-left\">\n        <p class=\"mt-0! text-lg italic\">&ldquo;Many landlords and tenants assume the lease settles fire safety, but the law looks at who controls the premises, not who agreed to pay. Where a landlord keeps the common parts and a tenant occupies a unit, both can be responsible at the same time. Each party should understand which parts of the building it controls before a fire authority asks.&rdquo;<\/p>\n    <\/blockquote>\n    <figure class=\"mt-4 mb-0 flex flex-row items-center justify-end gap-6\">\n        <img loading=\"lazy\" decoding=\"async\" width=\"300\" height=\"300\" src=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2024\/07\/29121045\/Headshot-LouiseRobillard-e1722531605647-300x300.jpeg\" class=\"flex-none w-12 h-12 rounded-full object-cover mx-auto sm:mx-0 wp-post-image\" alt=\"Louise Robillard\" srcset=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2024\/07\/29121045\/Headshot-LouiseRobillard-e1722531605647-300x300.jpeg 300w, https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2024\/07\/29121045\/Headshot-LouiseRobillard-e1722531605647-150x150.jpeg 150w, https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2024\/07\/29121045\/Headshot-LouiseRobillard-e1722531605647.jpeg 600w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/>        <figcaption class=\"mt-0 text-gray-800 not-italic\">\n            <span class=\"block font-bold\">Louise Robillard<\/span>\n                            <span class=\"block font-light\">Solicitor, LegalVision<\/span>\n                    <\/figcaption>\n    <\/figure>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Commercial Tenant as Responsible<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">As the responsibility for fire safety lies with the person in control of the premises, it will usually lie with the tenant in a commercial lease. This is because a commercial tenant often uses the commercial space as a workplace and is an employer with staff on their commercial premises.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Additionally, if you are a commercial tenant and the retail space you rent is the whole building, you are likely to be the responsible person. Therefore, you are responsible for fire safety in the commercial lease. A commercial lease may detail that the tenant is also responsible for the fire safety equipment in the building.&nbsp;<\/p>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"mt-10 block rounded-t-xl bg-gray-800 p-4 text-center text-xl font-bold text-white no-underline\">\n    Continue reading this article below the form\n    <i class=\"fa-regular fa-arrow-down text-xl\"><\/i>\n<\/a>\n<div class=\"test mb-10 rounded-b-xl bg-gray-100 px-6 pt-10 pb-12 text-center sm:px-12\">\n    <div class=\"text-orange mb-8 text-2xl font-bold\">\n        Need legal advice?\n        <br>\n        <span class=\"not-prose text-lg\">\n                            Call <a href=\"tel:+448081968584\" class=\"not-prose\">0808 196 8584<\/a> for urgent assistance.\n                <br>\n                Otherwise, complete this form, and we will contact you on the same business day.\n                    <\/span>\n    <\/div>\n\n    \n\n<div class=\"not-prose flex justify-center text-left gform_input_bg_white    \">\n  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Here we detail some of these.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Where you lease out commercial space with common or shared areas, you are the responsible person as the landlord or the freeholder. Alternatively, the <a href=\"https:\/\/legalvision.co.uk\/business-structures\/estate-agency\/\">managing agent<\/a> may be the responsible person. This applies directly to the common areas and standard building systems such as the fire alarm.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Also, if, as a commercial landlord, you send your <a href=\"https:\/\/legalvision.co.uk\/commercial-lease-property\/commercial-lease-agreements\/\">commercial lease<\/a> or forfeit it, you ultimately take back control, meaning you are responsible for fire safety. The commercial landlord may also be responsible for providing fire safety equipment, such as a fire bucket and fire extinguishers.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Regulatory Requirements<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">In the UK, there are regulatory requirements for commercial premises with regard to fire safety. These are mostly covered by the Fire Safety Order &#8211; this mostly applies to commercial premises and sets out strict requirements with regard to identifying and reducing the risk of fire within those premises.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This regulation makes the responsible person the dutyholder for fire safety equipment and measures. This includes, for example, carrying out fire risk assessments regularly and implementing its findings.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">There are additional requirements where commercial buildings also contain residential parts. The local fire authorities will also likely have inspection and enforcement powers with regard to fire safety at commercial premises.<\/p>\n\n\n    <div class=\"my-7 flex flex-col items-start gap-10 border-y-2 border-gray-100 py-7 sm:flex-row lg:my-10 lg:py-10\">\n                    <img decoding=\"async\" class=\"mx-auto my-0! w-52 rounded\" src=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2023\/05\/04050959\/LegalVision-Landlords-Cheatsheet-for-UK-Leasing-Terms.jpg\" alt=\"Front page of publication\"\n                 loading=\"lazy\" width=\"208\" height=\"298\">\n                <section>\n            <div class=\"text-2xl font-bold\">Cheatsheet for UK Leasing Terms<\/div>\n            <div class=\"body-text\">\n                <p>This cheatsheet includes practical tips to understand key clauses and avoid disputes in leasing agreements.<\/p>\n            <\/div>\n            \n\n<a href=\"https:\/\/go.legalvision.co.uk\/cheatsheet-uk-leasing-terms.html\" class=\" block px-5 py-3.5 max-w-fit bg-orange button__hover transition rounded text-white font-bold text-lg no-underline uppercase leading-tight text-center\" target=\"\" rel=\"\">Download Now<\/a>        <\/section>\n    <\/div>\n\n\n\n\n<h2 class=\"wp-block-heading\">Key Takeaways<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You may be responsible for fire safety if you have a commercial lease. Fire safety responsibility in a commercial lease can lie with the landlord or the tenant and, at times, with both. The commercial lease should detail where responsibility lies, such as providing fire safety equipment. The law also sets out fire safety responsibility, which states that the person in control of the premises is responsible. This refers to the need to carry out a fire assessment, for example, and to provide fire escape exits and routes. Fire safety in a commercial lease is typically the tenant&#8217;s responsibility as they usually use commercial premises as a workplace and are an employer employing staff. However, the landlord will usually be responsible for shared areas and systems.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you need help understanding fire safety in a commercial lease in the UK, LegalVision provides ongoing legal support for all businesses through our fixed-fee legal membership. Our experienced <a href=\"https:\/\/legalvision.co.uk\/leasing-lawyers-lp\/\">leasing lawyers<\/a> help businesses manage contracts, employment law, disputes, intellectual property, and more, with unlimited access to specialist lawyers for a fixed monthly fee.&nbsp;To learn more about LegalVision\u2019s legal membership, call <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or&nbsp;<a href=\"https:\/\/legalvision.co.uk\/membership\/\" target=\"_blank\" rel=\"noreferrer noopener\">visit our membership page<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Frequently Asked Questions<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1673582310503\"><h3 class=\"schema-faq-question\">What does fire safety in a commercial lease concern?<\/h3> <p class=\"schema-faq-answer\">It covers the duties the <em>Regulatory Reform (Fire Safety) Order 2005<\/em> places on whoever controls the premises: carrying out and recording a fire risk assessment, keeping escape routes and exits clear, maintaining fire safety equipment, and planning and practising an evacuation.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1673582319871\"><h3 class=\"schema-faq-question\">What is a \u2018responsible person\u2019 in terms of fire safety?<\/h3> <p class=\"schema-faq-answer\">The person who has control of the premises, which can be the employer, the occupier, the owner or anyone else with control. More than one person can hold the role for the same building at the same time, each for the part they control.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1774588191488\"><h3 class=\"schema-faq-question\">Can fire safety responsibility be shared between landlord and tenant?<\/h3> <p class=\"schema-faq-answer\">Yes, and it usually is. The tenant typically controls the demised unit while the landlord controls the common parts and central systems. Article 22 requires each responsible person to cooperate with the others, identify them and exchange a name and a United Kingdom address.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1774588202750\"><h3 class=\"schema-faq-question\">What are the consequences of failing to meet fire safety obligations?<\/h3> <p class=\"schema-faq-answer\">A breach of lease covenant, enforcement action by the fire authority, or prosecution. Fines for certain offences under Article 32 became unlimited on 1 October 2023. A cap of \u00a31,000 applied before that date. The most serious offences carry a prison sentence.<\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>Landlords and tenants often treat fire safety as a point to settle in the lease, alongside repairs and insurance. It does not work that way. The Regulatory Reform (Fire Safety) Order 2005 attaches the duty to whoever has control of the premises, and a fire authority prosecutes that person regardless of what the lease says<a href=\"https:\/\/legalvision.co.uk\/commercial-lease-property\/fire-responsible\/\">Continue reading <span class=\"sr-only\">&#8220;Who is Responsible for Fire Safety?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13511,"featured_media":3150,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"4182,176802,3773,1437,172686,177314","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[30],"tags":[20,21,61,567],"class_list":["post-179130","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-commercial-lease-property","tag-small-business","tag-medium-business","tag-commercial-lease","tag-work-health-and-safety"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Who is Responsible for Fire Safety? | LegalVision UK<\/title>\n<meta name=\"description\" content=\"This article will explore who, in a commercial lease, is responsible for managing the fire safety of the property in the UK.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/legalvision.co.uk\/commercial-lease-property\/fire-responsible\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Who is Responsible for Fire Safety? | LegalVision UK\" \/>\n<meta property=\"og:description\" content=\"This article will explore who, in a commercial lease, is responsible for managing the fire safety of the property in the UK.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/legalvision.co.uk\/commercial-lease-property\/fire-responsible\/\" \/>\n<meta property=\"og:site_name\" content=\"LegalVision UK\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/LegalVision\" \/>\n<meta property=\"article:published_time\" content=\"2023-01-13T04:03:52+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-10-21T00:06:27+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2022\/05\/24121722\/business-image-052291.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"843\" \/>\n\t<meta property=\"og:image:height\" content=\"562\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Louise Robillard\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@LegalVision_law\" \/>\n<meta name=\"twitter:site\" content=\"@LegalVision_law\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Louise Robillard\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/legalvision.co.uk\\\/commercial-lease-property\\\/fire-responsible\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/legalvision.co.uk\\\/commercial-lease-property\\\/fire-responsible\\\/\"},\"author\":{\"name\":\"Louise Robillard\",\"@id\":\"https:\\\/\\\/legalvision.co.uk\\\/#\\\/schema\\\/person\\\/12edc4924c46587f34d0c26b0209bc69\"},\"headline\":\"Who is Responsible for Fire Safety?\",\"datePublished\":\"2023-01-13T04:03:52+00:00\",\"dateModified\":\"2026-10-21T00:06:27+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/legalvision.co.uk\\\/commercial-lease-property\\\/fire-responsible\\\/\"},\"wordCount\":1131,\"image\":{\"@id\":\"https:\\\/\\\/legalvision.co.uk\\\/commercial-lease-property\\\/fire-responsible\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/img.legalvision.com.au\\\/wp-content\\\/uploads\\\/sites\\\/4\\\/2022\\\/05\\\/24121722\\\/business-image-052291.jpg\",\"keywords\":[\"small business\",\"medium business\",\"commercial lease\",\"work health and safety\"],\"articleSection\":[\"Commercial Leasing and Property Articles\"],\"inLanguage\":\"en-GB\",\"publisher\":{\"@id\":\"https:\\\/\\\/legalvision.co.uk\\\/#organization\"}},{\"@type\":[\"WebPage\",\"FAQPage\"],\"@id\":\"https:\\\/\\\/legalvision.co.uk\\\/commercial-lease-property\\\/fire-responsible\\\/\",\"url\":\"https:\\\/\\\/legalvision.co.uk\\\/commercial-lease-property\\\/fire-responsible\\\/\",\"name\":\"Who is Responsible for Fire Safety? 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