{"id":178658,"date":"2022-11-22T17:22:27","date_gmt":"2022-11-22T17:22:27","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=178658"},"modified":"2022-11-29T23:49:55","modified_gmt":"2022-11-29T23:49:55","slug":"company-car-park-gdpr-personal-data","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/data-privacy-it\/company-car-park-gdpr-personal-data\/","title":{"rendered":"Does the GDPR Cover Information Relating to My Company\u2019s Car Park in the UK?"},"content":{"rendered":"\n<p><span style=\"font-weight: 400\">Despite many businesses encouraging staff to use public transport, including offering season ticket loans, many employees will still wish to drive to work. Many UK companies own or lease a car park on private land for their staff and operate a CCTV system for that area. This article will explore how the GDPR applies to information relating to a company car park, including any CCTV footage.\u00a0This will allow you to understand your legal obligations under the GDPR to avoid the threat of a hefty fine from the <\/span><a href=\"https:\/\/ico.org.uk\/\"><span style=\"font-weight: 400\">Information Commissioner&#8217;s Office (ICO)<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">The GDPR<\/span><\/h2>\n\n\n\n<p><a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/business-gdpr-compliant\/\"><span style=\"font-weight: 400\">The General Data Protection Regulation (UK GDPR)<\/span><\/a><span style=\"font-weight: 400\"> applies to all personal data relating to individuals. It defines \u2018personal data\u2019 broadly as including all and any information that could identify a living person. Generally speaking, personal information can include the following:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400\">birth dates;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">health data;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">photographs;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">biometric data; and&nbsp;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">phone numbers.&nbsp;&nbsp;<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400\">In terms of car parks, personal data can also include licence plate numbers and car model details.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">Any violation of GDPR rules concerning personal data can result in a fine of up to \u00a317.5m from the ICO. As a UK business owner, you no doubt wish to avoid any financial penalties and the reputational damage caused by the online publication of the ICO fine.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">The ICO<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">The Information Commissioner\u2019s Office is an independent body that enforces data protection legislation against UK organisations.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">Whilst the ICO assists UK businesses through its helpful online guidance on the GDPR and <em>Data Protection Act<\/em>, it also regularly fines UK companies for breaches of data protection law.\u00a0 The ICO believes businesses will be motivated to follow data protection rules to avoid <\/span><a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/ico-fines-millions\/\"><span style=\"font-weight: 400\">substantial financial penalties<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n\n\n\n   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It does not matter whether you own or lease the car park land. Some examples of personal information are the following:<\/span><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><span style=\"font-weight: 400\">vehicle registration marks;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">arrival and departure times of vehicles;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">ANPR cameras which are automatic numberplate recognition systems;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">any parking ticket rules.&nbsp;&nbsp;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">vehicle model and colour; and&nbsp;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">a desire to issue a parking charge notice, which records personal information to ensure only staff use your car park or that non-staff pay for the privilege&nbsp;<\/span><\/li>\n<\/ol>\n\n\n\n<p><span style=\"font-weight: 400\">These things likely constitute personal information because they can identify an individual.\u00a0So, for example, your organisation can identify a staff member from their vehicle registration plate through CCTV footage of them leaving the vehicle. If your CCTV system is high definition, as most now are, the actual images of individuals\u2019 faces will constitute photographic information concerning them.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">&nbsp;Most businesses also record vehicle registration plates to ensure only staff use the car park, which also constitutes personal data.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">GDPR and the Use of Personal Data<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">As your company will likely handle a lot of personal information relating to its car park, there are <\/span><a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/data-protection-rules-cctv-workplace\/\"><span style=\"font-weight: 400\">GDPR obligations<\/span><\/a><span style=\"font-weight: 400\"> you need to comply with. Some of the main ones include:<\/span><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><span style=\"font-weight: 400\">placing CCTV warning signs around the car park to warn of video recording;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">ensuring all CCTV recordings are stored safely and preferably encrypted;&nbsp;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">password-protecting documents linking vehicle registration numbers to individuals; and<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">deleting information about vehicle entry and departure into the company car park when no longer relevant.<\/span><\/li>\n<\/ol>\n\n\n\n<p><span style=\"font-weight: 400\">These requirements relate to various GDPR compliance principles, which include:<\/span><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><span style=\"font-weight: 400\">limiting the storage of information to the minimum period for it to meet its purpose;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">only recording information which is truly required for your company to function correctly;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">keeping all data in a safe and secure place (to guard against theft or unauthorised use); and<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">only processing information for lawful purposes.<\/span><\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Key Takeaways<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">The ICO\u2019s website stresses that UK businesses must protect personally identifiable information.\u00a0 Therefore, your organisation must follow GDPR rules when handling data that could identify a living person. This includes details of their vehicle, their arrival and leaving times concerning your car park and images of them within CCTV systems. It is essential to follow GDPR rules to avoid a hefty fine of up to \u00a317.5m from the ICO.\u00a0 These rules include providing signs to warn of CCTV use, automatic numberplate recognition systems (ANPR cameras), and parking ticket rules.\u00a0 Therefore, your business needs to be transparent about monitoring systems and handle information obtained through those systems with care.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">If you need help safely processing and recording information relating to a company car park, our experienced<\/span> <a href=\"https:\/\/legalvision.co.uk\/it-lawyers-lp\/\"><span style=\"font-weight: 400\">Data, Privacy and IT lawyers<\/span><\/a><span style=\"font-weight: 400\"> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents. Call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our <\/span><a href=\"https:\/\/legalvision.co.uk\/membership\/\"><span style=\"font-weight: 400\">membership page<\/span><\/a><span style=\"font-weight: 400\">.\u00a0\u00a0<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Frequently Asked Questions<\/span><\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1669136624792\"><strong class=\"schema-faq-question\"><strong>Does it matter whether the business owns or leases the car park?<\/strong><\/strong> <p class=\"schema-faq-answer\">No, the ICO only cares whether your business records personal data or not, rather than the ownership of the land.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1669136651414\"><strong class=\"schema-faq-question\"><strong>What personal information may relate to my company car park for the purposes of the GDPR?<\/strong><\/strong> <p class=\"schema-faq-answer\">A variety of personal information may relate to your company car park for the purpose of the GDPR, such as number plates and times of people coming and going from the car park.<\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"9eb4f72322\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/178658\" \/>            <input value=\"https:\/\/legalvision.co.uk\/data-privacy-it\/company-car-park-gdpr-personal-data\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"Does the GDPR Cover Information Relating to My Company\u2019s Car Park in the UK?\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Despite many businesses encouraging staff to use public transport, including offering season ticket loans, many employees will still wish to drive to work. Many UK companies own or lease a car park on private land for their staff and operate a CCTV system for that area. This article will explore how the GDPR applies to<a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/company-car-park-gdpr-personal-data\/\">Continue reading <span class=\"sr-only\">&#8220;Does the GDPR Cover Information Relating to My Company\u2019s Car Park in the UK?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13349,"featured_media":3062,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"174814,176718,1365,174690,173692,175274","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[27],"tags":[365,366,642,798],"class_list":["post-178658","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data-privacy-it","tag-gdpr","tag-data-privacy","tag-gdpr-complicance","tag-data-protection-rules"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Your Company Car Park and the GDPR | LegalVision UK<\/title>\n<meta name=\"description\" content=\"If you have personal data relating to your company car park, you must ensure you comply with the GDPR. 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He has particular expertise in Commercial and Employment litigation, as well as data protection and privacy regulations. He is a qualified Solicitor in England and Wales and has a decade of legal experience, including advocacy within civil courts and Tribunals. Tom specialises in civil and employment litigation. He has extensive experience in advising employers and companies as to the requirements of employment law and data protection rules, as well as day-to-day advice on smooth running from a commercial perspective. Qualifications: Professional Skills Course - Law, University of Law; Legal Practice Course - Law, College of Law; Bachelor of Laws, University of Southampton.","sameAs":["https:\/\/www.linkedin.com\/in\/tom-sutherland-72b4509b\/"],"url":"https:\/\/legalvision.co.uk\/author\/thomassutherland\/"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/data-privacy-it\/company-car-park-gdpr-personal-data\/#faq-question-1669136624792","name":"Does it matter whether the business owns or leases the car park?","acceptedAnswer":{"@type":"Answer","text":"No, the ICO only cares whether your business records personal data or not, rather than the ownership of the land.","inLanguage":"en-GB"},"inLanguage":"en-GB"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/data-privacy-it\/company-car-park-gdpr-personal-data\/#faq-question-1669136651414","name":"What personal information may relate to my company car park for the purposes of the GDPR?","acceptedAnswer":{"@type":"Answer","text":"A variety of personal information may relate to your company car park for the purpose of the GDPR, such as number plates and times of people coming and going from the car park.","inLanguage":"en-GB"},"inLanguage":"en-GB"}]}},"_links":{"self":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/178658","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/users\/13349"}],"replies":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/comments?post=178658"}],"version-history":[{"count":4,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/178658\/revisions"}],"predecessor-version":[{"id":178835,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/178658\/revisions\/178835"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media\/3062"}],"wp:attachment":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media?parent=178658"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/categories?post=178658"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/tags?post=178658"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}