{"id":178313,"date":"2022-11-14T07:25:22","date_gmt":"2022-11-14T07:25:22","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=178313"},"modified":"2022-11-30T05:43:01","modified_gmt":"2022-11-30T05:43:01","slug":"need-dpo","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/data-privacy-it\/need-dpo\/","title":{"rendered":"Does My Business Need a Data Protection Officer in the UK?"},"content":{"rendered":"\n<p>Depending on the size and nature of your business, you may need to appoint a Data Protection Officer (otherwise known as a DPO). The role of a DPO is to ensure that you process personal data correctly and safely alongside other functions. This article will explore whether your company is required to appoint a DPO. Furthermore, it will explore the main functions of a DPO within your business.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">When Does My Company Need a Data Protection Officer?<\/h2>\n\n\n\n<p>The UK General Data Protection Regulation (GDPR) requires your business to appoint a DPO where its main activities include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>carrying out large-scale and regular monitoring of individuals (for example, tracking the online behaviour of the public for behavioural advertising);&nbsp;<\/li>\n\n\n\n<li>processing data relating to criminal convictions, offences or sentences; or<\/li>\n\n\n\n<li>handling \u2018<a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/special-category-data\/\">special categories of data<\/a>\u2019.<\/li>\n<\/ul>\n\n\n\n<p>Most businesses fall into the third bullet point (handling \u2018special categories of data\u2019), so let us explore that point below.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What Are Special Categories of Data?<\/h2>\n\n\n\n<p>Your company will handle \u2018special categories of data\u2019 where it stores, collects or amends:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>health data;<\/li>\n\n\n\n<li>genetic data;<\/li>\n\n\n\n<li>any data regarding an individual\u2019s sexual orientation or sex life;<\/li>\n\n\n\n<li>personal data concerning race, ethnic origin or religion;<\/li>\n\n\n\n<li>biometric data (for example, fingerprint recognition or iris scans); and<\/li>\n\n\n\n<li>personal data revealing political views or trade union membership.<\/li>\n<\/ul>\n\n\n\n<p>This information requires special protection because it is extremely sensitive and personal to the individuals involved.&nbsp; Because of this, your company will need to appoint a Data Protection Officer to fully ensure your organisation treats information fairly and avoids data breaches.<\/p>\n\n\n\n<p>The DPO must continuously review the useful lifespan of information and ensure deletion once it has no further use to your company. The <a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/information-gdpr-process\/\">GDPR<\/a> requires organisations to avoid keeping personal data for longer than necessary. Failure to comply can be investigated by the ICO (Information Commissioner\u2019s Office).<\/p>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+448081968584\" class=\"not-prose\">0808 196 8584<\/a> for urgent assistance.\n                <br>\n                Otherwise, complete this form, and we will contact you within one business day.\n                    <\/span>\n    <\/div>\n\n    \n\n<div class=\"not-prose flex justify-center text-left gform_input_bg_white    \">\n    <script>\nvar 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It does not have to be their job title but is a crucial responsibility, so you should give them time to perform the DPO role.<\/p>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>If your business is large or processes a large amount of information, you may wish to have an individual perform a full-time DPO role. While you can still ask one of your employees to carry out DPO duties, consider recruiting externally for a Data Protection Officer.<\/p>\n<\/div>\n\n\n\n<p>There are several requirements of a DPO. Namely, they must:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>be easily accessible by you, your staff, the ICO and your customers (usually by publishing their contact email address);<\/li>\n\n\n\n<li>have relevant experience in data processing and suitable knowledge of data protection law;<\/li>\n\n\n\n<li>operate independently and not suffer any penalty for ensuring GDPR compliance and meeting data protection obligations;<\/li>\n\n\n\n<li>be given access to relevant information and given adequate resources (whether financial, staffing levels, computer equipment or otherwise) to perform the role well; and<\/li>\n\n\n\n<li>be involved in all critical data protection matters (including carrying out data protection impact assessments).<\/li>\n<\/ul>\n\n\n\n<p>It is important to note that the DPO is not personally responsible for any data protection non-compliance by your company. Therefore, while their role is to reduce the risk of data breaches and financial penalties, your business will still be liable for any liability your business incurs, including any fine the ICO gave.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Key Takeaways<\/h2>\n\n\n\n<p>Your company&#8217;s data protection responsibilities continue beyond the appointment of a data protection officer. Accordingly, you must ensure they have relevant resources to perform their role. Additionally, there may be times when their advice on data protection compliance goes against something you believe would be best for the company. In this scenario, it is important not to dismiss them (or have them resign in protest), and then face an unfair dismissal claim and an ICO investigation. In this sense, your business must always be mindful that the appointment of the DPO is the first step, and the second step is to heed their advice carefully.<\/p>\n\n\n\n<p>If you need help with data protection requirements and the nomination of a Data Protection Officer, our experienced <a href=\"https:\/\/legalvision.co.uk\/it-lawyers-lp\/\">data, privacy and IT lawyers<\/a> can assist as part of our LegalVision membership.\u00a0 For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents. Call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our <a href=\"https:\/\/legalvision.co.uk\/membership\/\">membership page<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Frequently Asked Questions<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1668410445105\"><strong class=\"schema-faq-question\"><strong>Can my company appoint a Data Protection Officer voluntarily?<\/strong><\/strong> <p class=\"schema-faq-answer\">Yes, even if your company is not required to have a DPO because it does not handle any special categories of data, your business can still appoint one. For example, many companies do so to assist HR and senior management with data protection responsibilities.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1668410455018\"><strong class=\"schema-faq-question\"><strong>What tasks does a DPO usually handle?<\/strong><\/strong> <p class=\"schema-faq-answer\">They usually supervise all significant data handling within your business.\u00a0Their main tasks include data protection paperwork, carrying out Data Protection Impact Assessment and risk assessments, and ensuring data is stored safely and securely.<\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"9eb4f72322\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/178313\" \/>            <input value=\"https:\/\/legalvision.co.uk\/data-privacy-it\/need-dpo\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"Does My Business Need a Data Protection Officer in the UK?\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Depending on the size and nature of your business, you may need to appoint a Data Protection Officer (otherwise known as a DPO). The role of a DPO is to ensure that you process personal data correctly and safely alongside other functions. This article will explore whether your company is required to appoint a DPO.<a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/need-dpo\/\">Continue reading <span class=\"sr-only\">&#8220;Does My Business Need a Data Protection Officer in the UK?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13349,"featured_media":3233,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"177438,3927,2287,2259,176973,987","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[27],"tags":[20,21,366,383],"class_list":["post-178313","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data-privacy-it","tag-small-business","tag-medium-business","tag-data-privacy","tag-data-controller"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Do I Need a Data Protection Officer (DPO)? 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He has particular expertise in Commercial and Employment litigation, as well as data protection and privacy regulations. He is a qualified Solicitor in England and Wales and has a decade of legal experience, including advocacy within civil courts and Tribunals. Tom specialises in civil and employment litigation. He has extensive experience in advising employers and companies as to the requirements of employment law and data protection rules, as well as day-to-day advice on smooth running from a commercial perspective. Qualifications: Professional Skills Course - Law, University of Law; Legal Practice Course - Law, College of Law; Bachelor of Laws, University of Southampton.","sameAs":["https:\/\/www.linkedin.com\/in\/tom-sutherland-72b4509b\/"],"url":"https:\/\/legalvision.co.uk\/author\/thomassutherland\/"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/data-privacy-it\/need-dpo\/#faq-question-1668410445105","name":"Can my company appoint a Data Protection Officer voluntarily?","acceptedAnswer":{"@type":"Answer","text":"Yes, even if your company is not required to have a DPO because it does not handle any special categories of data, your business can still appoint one. 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