{"id":177901,"date":"2022-11-01T06:20:42","date_gmt":"2022-11-01T06:20:42","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=177901"},"modified":"2025-01-26T15:09:58","modified_gmt":"2025-01-26T15:09:58","slug":"software-company-legal","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/commercial-contracts\/software-company-legal\/","title":{"rendered":"I Run a Software Company in England.\u00a0 What Legal Documents Do I Need?"},"content":{"rendered":"\n<p>As part of your responsibilities running your software company, you must ensure you have all the necessary legal documents to protect your business. Due to the ever-increasing digitalisation of our world, software businesses continue to thrive worldwide. Naturally, this means an ever-increasing number of software companies are launching in England. All businesses must have relevant legal documents to comply with the law and achieve their aims.&nbsp;<\/p>\n\n\n\n<p>This article will explore the most important types of legal documents for your software business, so it can spend less time worrying about documentation and more time growing and evolving.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What Legal Documents Will Help My Software Business?<\/h2>\n\n\n\n<p>Whilst English law requires businesses to have <a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/software-licence-agreement\/\">many documents<\/a>, some are more crucial than others.&nbsp; In this way, this article will focus on the following key legal documents:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>privacy policy;<\/li>\n\n\n\n<li>freelancer agreement; and<\/li>\n\n\n\n<li>website terms of use policy.<\/li>\n<\/ul>\n\n\n\n<p>Let us explore the benefits of each document in turn below.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">1. Privacy Policy<\/h2>\n\n\n\n<p>This legal document informs clients and customers how your organisation will handle their personal information. The General Data Protection Regulation (GDPR) requires businesses in England that handle personal data belonging to individuals to put these policies in place.<\/p>\n\n\n\n<p>Many business owners quickly obtain legal assistance in drafting privacy policies and publishing them on their websites because failure to do so can constitute a breach of the GDPR. Unfortunately, any violation of the GDPR is punishable by a hefty fine of up to <a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/biggest-fines-ico\/\">\u00a317.5 million<\/a>.<\/p>\n\n\n\n<p>A good privacy policy will do the following:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>provide understandable information on how your software company will handle their personal information;<\/li>\n\n\n\n<li>avoid complicated jargon or overly vague phrasing;<\/li>\n\n\n\n<li>explain why your business needs to collect personal data and why it believes it is lawful to do so;<\/li>\n\n\n\n<li>provide contact details for an individual who can respond to any queries or complaints regarding personal data collection;&nbsp;<\/li>\n\n\n\n<li>confirm likely storage periods for different types of personal information; and<\/li>\n\n\n\n<li>confirm that an individual can complain to the <a href=\"https:\/\/ico.org.uk\/\">Information Commissioner\u2019s Office<\/a> (ICO) concerning the collection of their personal data.<\/li>\n<\/ul>\n\n\n\n<p>Some business owners find it tempting to use free template privacy policies from the internet.&nbsp; Unfortunately, the <a href=\"https:\/\/ico.org.uk\/\">ICO<\/a> clarifies that you must tailor a privacy policy to the business in question. Consequently, any failure to do so may constitute a breach of the GDPR. In this way, using a privacy policy from a local gym for your software business is highly risky.<\/p>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+448081968584\" class=\"not-prose\">0808 196 8584<\/a> for urgent assistance.\n                <br>\n                Otherwise, complete this form, and we will contact you within one business day.\n                    <\/span>\n    <\/div>\n\n    \n\n<div class=\"not-prose flex justify-center text-left gform_input_bg_white    \">\n    <script>\nvar 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d=gform.hooks[o][r];null==n&&(n=r+\"_\"+d.length),gform.hooks[o][r].push({tag:n,callable:e,priority:t=null==t?10:t})},doHook:function(r,o,e){var t;if(e=Array.prototype.slice.call(e,1),null!=gform.hooks[r][o]&&((o=gform.hooks[r][o]).sort(function(o,r){return o.priority-r.priority}),o.forEach(function(o){\"function\"!=typeof(t=o.callable)&&(t=window[t]),\"action\"==r?t.apply(null,e):e[0]=t.apply(null,e)})),\"filter\"==r)return e[0]},removeHook:function(o,r,t,n){var e;null!=gform.hooks[o][r]&&(e=(e=gform.hooks[o][r]).filter(function(o,r,e){return!!(null!=n&&n!=o.tag||null!=t&&t!=o.priority)}),gform.hooks[o][r]=e)}});\n<\/script>\n\n                <div class='gf_browser_gecko gform_wrapper gravity-theme gform-theme--no-framework lawyer-form_wrapper gplaceholder_wrapper form-with-labels-no-asterisks_wrapper has-new-validation-error-styling_wrapper' data-form-theme='gravity-theme' data-form-index='0' id='gform_wrapper_2453' style='display:none'><div id='gf_2453' class='gform_anchor' 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and should be left unchanged.<\/div><\/div><div id=\"field_2453_1\" class=\"gfield gfield--type-text gfield--input-type-text gf_left_half gfield--width-half gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_2453_1'>First Name<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_text'><input name='input_1' id='input_2453_1' type='text' value='' class='medium'     aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_2453_12\" class=\"gfield gfield--type-text gfield--input-type-text gf_right_half gfield--width-half gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label 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aria-required=\"true\" aria-invalid=\"false\"  \/>\n                        <\/div><\/div><div id=\"field_2453_3\" class=\"gfield gfield--type-phone gfield--input-type-phone gf_right_half gfield--width-half gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_2453_3'>Phone<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_phone'><input name='input_3' id='input_2453_3' type='tel' value='' class='medium'   aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_2453_14\" class=\"gfield gfield--type-select gfield--input-type-select gfield--width-full custom-select gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_2453_14'>Number of Employees in Your Business<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_select'><select name='input_14' id='input_2453_14' class='large gfield_select'    aria-required=\"true\" aria-invalid=\"false\" ><option value='' selected='selected'>Select ...<\/option><option value='0' >0<\/option><option value='1' >1-5<\/option><option value='6' >6-20<\/option><option value='21' >21-50<\/option><option value='51' >51-250<\/option><option value='250' >250+<\/option><\/select><\/div><\/div><div id=\"field_2453_4\" class=\"gfield gfield--type-textarea gfield--input-type-textarea gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_2453_4'>Tell us about your enquiry<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_textarea'><textarea name='input_4' id='input_2453_4' class='textarea medium'     aria-required=\"true\" aria-invalid=\"false\"   rows='10' cols='50'><\/textarea><\/div><\/div><div id=\"field_2453_5\" class=\"gfield gfield--type-html gfield--input-type-html gfield_html gfield_html_formatted gfield_no_follows_desc field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  >By submitting this form, you agree to receive emails from LegalVision and can unsubscribe at any time. View our <a href=\"https:\/\/legalvision.co.uk\/privacy-notice\/\" target=\"_blank\">Privacy Policy<\/a>. <\/div><div id=\"field_2453_8\" class=\"gfield gfield--type-hidden gfield--input-type-hidden gform_hidden field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><div class='ginput_container ginput_container_text'><input name='input_8' id='input_2453_8' type='hidden' class='gform_hidden'  aria-invalid=\"false\" value='http:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/177901' \/><\/div><\/div><div id=\"field_2453_13\" class=\"gfield gfield--type-hidden gfield--input-type-hidden gform_hidden field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><div class='ginput_container ginput_container_text'><input name='input_13' id='input_2453_13' type='hidden' class='gform_hidden'  aria-invalid=\"false\" value='generic_form' \/><\/div><\/div><fieldset id=\"field_2453_999\" class=\"gfield gfield--type-checkbox gfield--type-choice gfield__uk-marketo-opt-in field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><legend class='gfield_label gform-field-label screen-reader-text' ><\/legend><div class='ginput_container ginput_container_checkbox'><div class='gfield_checkbox ' id='input_2453_999'><div class='gchoice gchoice_2453_999_1'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_999.1' type='checkbox'  value='1'  id='choice_2453_999_1'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_2453_999_1' id='label_2453_999_1' class='gform-field-label gform-field-label--type-inline'>By submitting this form, you agree to receive content and event invitations from us to help you grow your business. 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Freelancer Agreement<\/h2>\n\n\n\n<p>Due to the demand-driven nature of many software companies, alongside the likelihood of individual projects for customer businesses, <a href=\"https:\/\/legalvision.co.uk\/commercial-contracts\/key-terms-consulting-agreement\/\">freelance work<\/a> is commonplace.<\/p>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>Because of this, your organisation should have a suitable freelancer agreement for situations requiring a freelancer (otherwise known as an independent contractor).<\/p>\n<\/div>\n\n\n\n<p>A good freelancer agreement tends to confirm the following:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>how you pay the individual, for example, whether they receive payment on a fixed-fee basis upon completion of a project or weekly or monthly;<\/li>\n\n\n\n<li>whether the freelancer needs to provide their own equipment or whether you will provide company property (and the terms for the return of any loaned equipment);<\/li>\n\n\n\n<li>confirmation of who owns the software, code and designs the freelancer creates (usually the instructing software company);&nbsp;<\/li>\n\n\n\n<li>whether the freelancer requires a subscription to any pieces of software or online databases (or confirmation of your company providing log-in information for such); and<\/li>\n\n\n\n<li>details of how either party can give notice to terminate the freelance arrangement.<\/li>\n<\/ul>\n\n\n\n<p>Naturally, it is also essential to have a good contract of employment template in place. However, most freelance positions require more urgency when providing swift documentation.<\/p>\n\n\n\n<p>Additionally, many software companies prefer individuals with experience working for various software businesses, which grants them expansive and varied experience levels.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">3. Website Terms of Use Policy<\/h2>\n\n\n\n<p>Almost every software company will rely heavily on having an effective online presence. In fact, many will view their website as a fantastic opportunity to demonstrate their programming expertise.<\/p>\n\n\n\n<p>As with everything important to your business, it is crucial to put a document in place to allow you to manage things effectively. A <a href=\"https:\/\/legalvision.co.uk\/documents\/website-terms-of-use\/\">website terms of use document<\/a> is a rulebook for your website users.<\/p>\n\n\n\n<p>A good website <a href=\"https:\/\/legalvision.co.uk\/commercial-contracts\/terms-of-use-document\/\">terms of use<\/a> document will address the following:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>the scenarios in which your organisation will ban an individual from using your website;<\/li>\n\n\n\n<li>that images and text cannot be copied and used elsewhere without your organisation\u2019s prior permission (thus <a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/legally-protect-business-software-code\/\">protecting<\/a> your <a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/ip-rights-software-code\/\">intellectual property<\/a> and confidential information);<\/li>\n\n\n\n<li>that your company is not responsible for any damage to electronic devices suffered through the use of the website (for example, malware or computer viruses);&nbsp;<\/li>\n\n\n\n<li>that your organisation accepts no liability for any sections of the website containing comments made by others (for example, any comment sections below blog posts); and<\/li>\n\n\n\n<li>that use of your website constitutes an acceptance of the policy\u2019s rules.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Key Takeaways<\/h2>\n\n\n\n<p>While all businesses require some form of legal documentation, software businesses tend to prioritise some documents over others, dependent on their needs. The three types of documentation mentioned above are crucial to running a successful software-related business in England. However, each document is complex by design. Due to this, many software business owners choose to have them drafted and prepared by law firms.<\/p>\n\n\n\n<p>If you need advice on effective document management for your software business, our experienced <a href=\"https:\/\/legalvision.co.uk\/contract-lawyers-lp\/\">contract lawyers<\/a> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents. Call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our <a href=\"https:\/\/legalvision.co.uk\/membership\/\">membership page<\/a>.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Frequently Asked Questions<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1667283415088\"><strong class=\"schema-faq-question\"><strong>Why do most new software businesses ask legal professionals to draft these documents?<\/strong><\/strong> <p class=\"schema-faq-answer\">Because many new business owners value legal advice on their contents to avoid critical issues and ensure the relevant written documents are accurate. Naturally, specialist legal teams can guide software businesses through all legal software issues.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1667283425021\"><strong class=\"schema-faq-question\"><strong>Are lawyers worth their legal fees for drafting these documents?<\/strong><\/strong> <p class=\"schema-faq-answer\">Most software businesses value the assistance of legal service providers because lawyers provide them with tailored documentation based on their specific needs. This is preferable to completing legal document templates without knowledge of the legal issues that can arise through incorrect drafting.<\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"9eb4f72322\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/177901\" \/>            <input value=\"https:\/\/legalvision.co.uk\/commercial-contracts\/software-company-legal\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"I Run a Software Company in England.\u00a0 What Legal Documents Do I Need?\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>As part of your responsibilities running your software company, you must ensure you have all the necessary legal documents to protect your business. Due to the ever-increasing digitalisation of our world, software businesses continue to thrive worldwide. Naturally, this means an ever-increasing number of software companies are launching in England. All businesses must have relevant<a href=\"https:\/\/legalvision.co.uk\/commercial-contracts\/software-company-legal\/\">Continue reading <span class=\"sr-only\">&#8220;I Run a Software Company in England.\u00a0 What Legal Documents Do I Need?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13349,"featured_media":3203,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"1854,174845,4149,173575,1034,1596","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[37],"tags":[20,21,360,743],"class_list":["post-177901","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-commercial-contracts","tag-small-business","tag-medium-business","tag-commercial-contract","tag-commercial-agreement"],"acf":[],"yoast_head":"<!-- This site is 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Qualifications: Professional Skills Course - Law, University of Law; Legal Practice Course - Law, College of Law; Bachelor of Laws, University of Southampton.","sameAs":["https:\/\/www.linkedin.com\/in\/tom-sutherland-72b4509b\/"],"url":"https:\/\/legalvision.co.uk\/author\/thomassutherland\/"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/commercial-contracts\/software-company-legal\/#faq-question-1667283415088","name":"Why do most new software businesses ask legal professionals to draft these documents?","acceptedAnswer":{"@type":"Answer","text":"Because many new business owners value legal advice on their contents to avoid critical issues and ensure the relevant written documents are accurate. Naturally, specialist legal teams can guide software businesses through all legal software issues.","inLanguage":"en-GB"},"inLanguage":"en-GB"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/commercial-contracts\/software-company-legal\/#faq-question-1667283425021","name":"Are lawyers worth their legal fees for drafting these documents?","acceptedAnswer":{"@type":"Answer","text":"Most software businesses value the assistance of legal service providers because lawyers provide them with tailored documentation based on their specific needs. This is preferable to completing legal document templates without knowledge of the legal issues that can arise through incorrect drafting.","inLanguage":"en-GB"},"inLanguage":"en-GB"}]}},"_links":{"self":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/177901","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/users\/13349"}],"replies":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/comments?post=177901"}],"version-history":[{"count":5,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/177901\/revisions"}],"predecessor-version":[{"id":192539,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/177901\/revisions\/192539"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media\/3203"}],"wp:attachment":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media?parent=177901"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/categories?post=177901"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/tags?post=177901"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}