{"id":177442,"date":"2022-10-19T12:19:23","date_gmt":"2022-10-19T11:19:23","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=177442"},"modified":"2022-10-31T22:25:04","modified_gmt":"2022-10-31T22:25:04","slug":"staff-with-disabilities","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/employment\/staff-with-disabilities\/","title":{"rendered":"What an Employer Should Know About Staff With Disabilities in England"},"content":{"rendered":"<p><span style=\"font-weight: 400\">In the course of business, you may employ staff with disabilities. Disabilities can be physical or mental and refer to any ailment that impacts your employees\u2019 quality of life. As an employer, you owe legal obligations towards disabled staff. It is, therefore, important you are aware of these to ensure that you carry out your employer&#8217;s obligations. Otherwise, you could face an employment tribunal claim.<\/span><\/p>\n<p><span style=\"font-weight: 400\">This article will explain what you, as an employer, need to know about staff with disabilities in England and Wales. <\/span><span style=\"font-weight: 400\">It will explain what a disability is, your duty to consider <\/span><a href=\"https:\/\/legalvision.co.uk\/employment\/reasonable-adjustments\/\"><span style=\"font-weight: 400\">reasonable adjustment<\/span><\/a><span style=\"font-weight: 400\">, information about disability discrimination, and how you can support your worker with a disability.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400\">What is a Disability?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">If your member of staff has a disability, they will have a physical or mental impairment that affects their ability to carry out normal daily activities.. There are specific conditions and impairments which are automatically classed as a disability which are:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">cancer;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">an HIV infection;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">multiple sclerosis (MS) and<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">a visual impairment.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Your staff are not obliged to tell you that they have a disability. However, you are legally required to support them if they choose to.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">Reasonable Adjustments<\/span><\/h2>\n<p><span style=\"font-weight: 400\">When a member of your staff has a disability, the law requires you to consider any necessary reasonable adjustments to support them in performing their role with you. The reasonable adjustment should mitigate any disadvantage caused by their disability. You should consider reasonable adjustments where:<\/span><\/p>\n<p>\u00a0<\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">an employee has requested one;\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">you have reason to believe a member of staff has a disability;\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">a member of staff struggles to do their job because of a disability; or<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">your staff member\u2019s disability affects their workplace attendance.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">An employer should make adjustments if the above criteria apply, but only if the adjustment is a reasonable one for the situation.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">It is best to keep a record of when you make reasonable adjustments, and you should consider reasonable adjustments for all your workers, such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">trainees;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">apprentices;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">contract workers; and\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">business partners.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">If you fail to do so, you could be taken to an employment <\/span><a href=\"https:\/\/legalvision.co.uk\/employment\/happens-employment-tribunal\/\"><span style=\"font-weight: 400\">tribunal<\/span><\/a><span style=\"font-weight: 400\"> for unlawful discrimination.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Examples of reasonable adjustments include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">changing the work pattern;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">changing the place of work, such as allowing a wheelchair user to work on the ground floor;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">extra training running provisions;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">altering access to the workplace, such as by building a ramp;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">providing alternative accessible formats for information;\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">accessible\u00a0 equipment such as height-adjustable desks for employees with back problems;\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">not insisting on hot-desking if an employee has social anxiety.<\/span><\/li>\n<\/ul>\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white 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is_redirect && ! is_confirmation;var mt = parseInt(jQuery('html').css('margin-top'), 10) + parseInt(jQuery('body').css('margin-top'), 10) + 100;if(is_form){form_content.find('form').css('opacity', 0);jQuery('#gform_wrapper_2453').html(form_content.html());if(form_content.hasClass('gform_validation_error')){jQuery('#gform_wrapper_2453').addClass('gform_validation_error');} else {jQuery('#gform_wrapper_2453').removeClass('gform_validation_error');}setTimeout( function() { \/* delay the scroll by 50 milliseconds to fix a bug in chrome *\/ jQuery(document).scrollTop(jQuery('#gform_wrapper_2453').offset().top - mt); }, 50 );if(window['gformInitDatepicker']) {gformInitDatepicker();}if(window['gformInitPriceFields']) {gformInitPriceFields();}var current_page = jQuery('#gform_source_page_number_2453').val();gformInitSpinner( 2453, 'https:\/\/legalvision.co.uk\/wp-content\/themes\/legalv-v6\/img\/spinner.svg', true );jQuery(document).trigger('gform_page_loaded', [2453, current_page]);window['gf_submitting_2453'] = false;}else if(!is_redirect){var confirmation_content = jQuery(this).contents().find('.GF_AJAX_POSTBACK').html();if(!confirmation_content){confirmation_content = contents;}jQuery('#gform_wrapper_2453').replaceWith(confirmation_content);jQuery(document).scrollTop(jQuery('#gf_2453').offset().top - mt);jQuery(document).trigger('gform_confirmation_loaded', [2453]);window['gf_submitting_2453'] = false;wp.a11y.speak(jQuery('#gform_confirmation_message_2453').text());}else{jQuery('#gform_2453').append(contents);if(window['gformRedirect']) {gformRedirect();}}jQuery(document).trigger(\"gform_pre_post_render\", [{ formId: \"2453\", currentPage: \"current_page\", abort: function() { this.preventDefault(); } }]);        if (event && event.defaultPrevented) {                return;        }        const gformWrapperDiv = document.getElementById( \"gform_wrapper_2453\" );        if ( gformWrapperDiv ) {            const visibilitySpan = document.createElement( \"span\" );            visibilitySpan.id = \"gform_visibility_test_2453\";            gformWrapperDiv.insertAdjacentElement( \"afterend\", visibilitySpan );        }        const visibilityTestDiv = document.getElementById( \"gform_visibility_test_2453\" );        let postRenderFired = false;        function triggerPostRender() {            if ( postRenderFired ) {                return;            }            postRenderFired = true;            gform.core.triggerPostRenderEvents( 2453, current_page );            if ( visibilityTestDiv ) {                visibilityTestDiv.parentNode.removeChild( visibilityTestDiv );            }        }        function debounce( func, wait, immediate ) {            var timeout;            return function() {                var context = this, args = arguments;                var later = function() {                    timeout = null;                    if ( !immediate ) func.apply( context, args );                };                var callNow = immediate && !timeout;                clearTimeout( timeout );                timeout = setTimeout( later, wait );                if ( callNow ) func.apply( context, args );            };        }        const debouncedTriggerPostRender = debounce( function() {            triggerPostRender();        }, 200 );        if ( visibilityTestDiv && visibilityTestDiv.offsetParent === null ) {            const observer = new MutationObserver( ( mutations ) => {                mutations.forEach( ( mutation ) => {                    if ( mutation.type === 'attributes' && visibilityTestDiv.offsetParent !== null ) {                        debouncedTriggerPostRender();                        observer.disconnect();                    }                });            });            observer.observe( document.body, {                attributes: true,                childList: false,                subtree: true,                attributeFilter: [ 'style', 'class' ],            });        } else {            triggerPostRender();        }    } );} );\n<\/script>\n<\/div>\n<\/div>\n<div id=\"content-next\"><!-- scroll anchor --><\/div>\n<h2><span style=\"font-weight: 400\">Disability Discrimination<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Disability is one of nine protected <\/span><a href=\"https:\/\/legalvision.co.uk\/employment\/employment-discrimination\/\"><span style=\"font-weight: 400\">characteristics<\/span><\/a><span style=\"font-weight: 400\">. Disability discrimination is unlawful when you treat staff differently because they have a disability. The law calls this direct discrimination. It is also unlawful to implement a policy that adversely affects those with a disability even if the outcome was not intended.\u00a0<span style=\"background-color: #e1bee7\">The law calls this indirect discrimination.\u00a0<\/span><\/span><\/p>\n<p><span style=\"font-weight: 400\">Separately, you should not treat an employee differently because you suspect they have a disability, even where they do not. Nor should you treat a staff member because they associate with others with disabilities, even if they do not have one themselves.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Your obligations not to discriminate against those with disabilities include not just full-time, permanent employees, but also:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">workers;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">contractors;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">self-employed workers; and\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">job applicants.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Examples of disability discrimination in the workplace are:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">paying a disabled worker less than others without good reason;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">not recruiting\u00a0 a person because they have a disability; and<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">choosing a person for redundancy because they have a disability.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Additionally, you must prevent others in your workplace from engaging in discrimination. If you do not, the law will hold you liable.<\/span><\/p>\n<p>\u00a0<\/p>\n<h2><span style=\"font-weight: 400\">Supporting Disabled Staff\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400\">In addition to the duty to consider reasonable adjustment when your staff have a disability, there are other ways you can support your staff. You are legally obligated to do all you reasonably can to support staff with disabilities. This includes all areas of their work, for example:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">during recruitment;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">when making workers redundant or dismissing them;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">when workers are sick or absent;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">in your terms and conditions of employment, such as pay and promotion;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">during training;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">work breaks; and<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">events related to their work.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Your business should have an equality and diversity policy that will clarify how you try to ensure equal opportunities and the consequences for your staff if they, for example, discriminate. As with any policy, it should be easily accessible and clear to read.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">For ways to further support your staff with disabilities, the government provides the <\/span><a href=\"https:\/\/www.gov.uk\/government\/collections\/disability-confident-campaign\"><span style=\"font-weight: 400\">Disability Confident Scheme<\/span><\/a><span style=\"font-weight: 400\">. This will help you recruit and retain those with a disability.\u00a0<\/span><\/p>\n<p>\u00a0<\/p>\n<h2><span style=\"font-weight: 400\">Key Takeaways<\/span><\/h2>\n<p><span style=\"font-weight: 400\">As an employer, you must not discriminate against employees with disability. You must also prevent discrimination from happening in the workplace. Where a member of staff has a disability, you have an obligation to make reasonable accommodations to support them. If you fail to uphold your obligations, you may be liable for unlawful discrimination. Where\u00a0you are held liable at an employment tribunal, you may face civil as well as criminal penalties.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">If you need help navigating your employment obligations, our\u00a0<\/span><a href=\"https:\/\/legalvision.co.uk\/employment-lawyers-lp\/\"><span style=\"font-weight: 400\">experienced employment lawyers<\/span><\/a><span style=\"font-weight: 400\"> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents for a low monthly fee. So call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our<\/span><a href=\"https:\/\/legalvision.co.uk\/membership\"> <span style=\"font-weight: 400\">membership page<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n<p>\u00a0<\/p>\n<h2><span style=\"font-weight: 400\">Frequently Asked Questions<\/span><\/h2>\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1666177892169\"><strong class=\"schema-faq-question\"><strong>What is a disability?<\/strong><\/strong> <p class=\"schema-faq-answer\">A disability is a physical or mental impairment that affects a person&#8217;s daily activities, either long-term or substantially.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1666177901011\"><strong class=\"schema-faq-question\"><strong>What is a reasonable adjustment?<\/strong><\/strong> <p class=\"schema-faq-answer\">A reasonable adjustment is where you make a reasonable change to your worker&#8217;s job to prevent them from being at a disadvantage to others and perform the job more productively.<\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>In the course of business, you may employ staff with disabilities. Disabilities can be physical or mental and refer to any ailment that impacts your employees\u2019 quality of life. As an employer, you owe legal obligations towards disabled staff. It is, therefore, important you are aware of these to ensure that you carry out your<a href=\"https:\/\/legalvision.co.uk\/employment\/staff-with-disabilities\/\">Continue reading <span class=\"sr-only\">&#8220;What an Employer Should Know About Staff With Disabilities in England&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13326,"featured_media":517,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"2065,4601,1334,172766,171888,177314","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[35],"tags":[],"class_list":["post-177442","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-employment"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - 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Qualifications: PhD, Human Rights Law (underway), University of Bedfordshire, Post graduate diploma, Law, Middlesex University.","sameAs":["https:\/\/www.linkedin.com\/in\/ms-clare-susannah-f-4a243545\/"],"url":"https:\/\/legalvision.co.uk\/author\/clarefarmer\/"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/employment\/staff-with-disabilities\/#faq-question-1666177892169","name":"What is a disability?","acceptedAnswer":{"@type":"Answer","text":"A disability is a physical or mental impairment that affects a person's daily activities, either long-term or substantially.","inLanguage":"en-GB"},"inLanguage":"en-GB"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/employment\/staff-with-disabilities\/#faq-question-1666177901011","name":"What is a reasonable adjustment?","acceptedAnswer":{"@type":"Answer","text":"A reasonable adjustment is where you make a reasonable change to your worker's job to prevent them from being at a disadvantage to others and perform the job more productively.","inLanguage":"en-GB"},"inLanguage":"en-GB"}]}},"_links":{"self":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/177442","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/users\/13326"}],"replies":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/comments?post=177442"}],"version-history":[{"count":3,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/177442\/revisions"}],"predecessor-version":[{"id":177883,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/177442\/revisions\/177883"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media\/517"}],"wp:attachment":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media?parent=177442"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/categories?post=177442"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/tags?post=177442"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}