{"id":177336,"date":"2022-10-18T12:44:47","date_gmt":"2022-10-18T11:44:47","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=177336"},"modified":"2024-05-16T01:37:37","modified_gmt":"2024-05-16T00:37:37","slug":"business-gdpr-compliant","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/data-privacy-it\/business-gdpr-compliant\/","title":{"rendered":"Five Steps to Ensure My Business is GDPR Compliant?"},"content":{"rendered":"\n<p>As a business owner, you must <span style=\"font-weight: 400\">ensure you handle personal data correctly. Importantly, you must comply with the <a href=\"https:\/\/ico.org.uk\/for-organisations\/guide-to-data-protection\/guide-to-the-general-data-protection-regulation-gdpr\/\">General Data Protection Regulations (GDPR)<\/a>.<\/span> <span style=\"font-weight: 400\">Failing to comply with the GDPR can mean a fine of up to \u00a317.5 million or 4 per cent of your business&#8217;s yearly earnings. This article will explain GDPR compliance and how your business can ensure you are not violating your data protection obligations.&nbsp;<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">The General Data Protection Regulation<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">Anyone who processes, uses or controls the personal data of a person residing within the European Union must <\/span><a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/customer-data-collection\/\"><span style=\"font-weight: 400\">abide by the GDPR<\/span><\/a><span style=\"font-weight: 400\">. That can include small businesses to multinational companies.&nbsp;<\/span>If you are operating a business in England and Wales, your business will likely be subject to the principles outlined in the GDPR. For that reason, you will need to work out a strategy to stay in line with the GDPR requirements.<\/p>\n\n\n\n<p><span style=\"font-weight: 400\">Under the GDPR, you must handle personal data correctly and with care. Personal data is defined as any piece of information you can use to identify someone with. That can extend to more sensitive pieces of information like:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400\">a person\u2019s ethnic origin;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">their political views; or&nbsp;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">their religious beliefs.<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400\">If you leak a piece of personal data to members of the public, particularly if that information is sensitive, it can damage the person it relates to, so you must prevent it.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">You can verify if you are GDPR compliant by completing a Data Protection Impact Assessment. That assessment will describe <a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/risks-template-data-processing-agreement\/\">your business&#8217; risks through its current data processing arrangements<\/a>.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Five Steps to GDPR Compliance&nbsp;<\/span> <\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">1. Establish Whether You are a Data Controller or Data Processor<\/h3>\n\n\n\n<p><span style=\"font-weight: 400\">As a business using and storing personal information, you need to identify whether you are a <\/span><a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/business-data-protection-officer\/\"><span style=\"font-weight: 400\">data controller or a processor<\/span><\/a><span style=\"font-weight: 400\">, as each is regulated differently under the GDPR.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">Data controllers dictate how and why personal information is stored and processed. They can be any business that asks customers for information, i.e. email addresses or phone numbers. Amazon is an example of a data controller that retrieves your email address, which they will then use for marketing and administrative purposes.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\"><a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/data-processor-due-diligence\/\">Data processors<\/a> collect, analyse and extract information from data. A data processor is typically a business that keeps personal information on behalf of a controller. Examples of <a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/data-sub-processor\/\">data processors<\/a> include companies like MailChimp, which stores, organises and processes personal email addresses.\u00a0<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">Under the GDPR, data controllers are responsible for regulating themselves and any processors that operate for them. Meanwhile, data processors are required to document how they handle personal information.<\/span> <\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. Keep Privacy Notices Up to Date<\/h3>\n\n\n\n<p><span style=\"font-weight: 400\">Businesses are advised to review and update their privacy notices every few months. Under the GDPR, you have to disclose what you are using personal data for. You must state:&nbsp;<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400\">how you are legally allowed to process personal information;&nbsp;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">how long you are going to keep that information for;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">a person\u2019s rights to request access or deletion of their data; and&nbsp;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">how someone can make a complaint to the <\/span><a href=\"https:\/\/ico.org.uk\/\"><span style=\"font-weight: 400\">Information Commissioner\u2019s Office<\/span><\/a><span style=\"font-weight: 400\"> if they believe you\u2019re wrongfully holding their information?&nbsp;<\/span> Talk to Your Employees About Data Privacy <\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400\">Businesses like yours need to train their employees on the importance of protecting personal information. Your employees will play an integral role in the following:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400\">storage;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">transfer; and&nbsp;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">administration of information.<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400\">Therefore, you need to educate them on ensuring that they handle data according to the GDPR.<\/span><\/p>\n\n\n\n    <div class=\"my-7 lg:my-10 border-y-2 border-gray-100 py-7 lg:py-10 flex flex-col sm:flex-row items-start gap-10\">\n                    <img decoding=\"async\" class=\"w-52 mx-auto my-0! rounded\" src=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2022\/09\/06164254\/uk-startup-manual-290x410-1.jpg\" alt=\"Front page of publication\"\n                 loading=\"lazy\" width=\"208\" height=\"298\">\n                <section>\n            <div class=\"text-2xl font-bold\">UK Startup Manual<\/div>\n            <div class=\"body-text\">\n                <p>LegalVision&#8217;s Startup Manual is essential reading material for any startup founder looking to launch and grow a successful startup.<\/p>\n            <\/div>\n            \n\n<a href=\"https:\/\/go.legalvision.co.uk\/uk-startup-manual.html\" class=\" block px-5 py-3.5 max-w-fit bg-orange button__hover transition rounded text-white font-bold text-lg no-underline uppercase leading-tight text-center\" target=\"\" rel=\"\">Download Now<\/a>        <\/section>\n    <\/div>\n\n\n\n<h3><span style=\"font-weight: 400\">3. Talk to Your Employees About Data Privacy<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Businesses like yours need to train their employees on the importance of protecting personal information. Your employees will play an integral role in the following:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">storage;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">transfer; and\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">administration of information.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Therefore, you need to educate them on ensuring that they handle data according to the GDPR.<\/span><\/p>\n\n\n<h3 class=\"wp-block-heading\">4. Check the Security of Your Data Storage<\/h3>\n\n\n\n<p><span style=\"font-weight: 400\">Checking the security of your data storage is perhaps the most crucial step to ensuring that your business is GDPR compliant. To prevent data breaches, it is advisable to ensure all your storage devices and drives housing personal data are up to date with the latest security measures. As part of this, you should ensure they are both password protected and encrypted.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">5. Implement Strategies for Data Breaches<\/h3>\n\n\n\n<p><span style=\"font-weight: 400\">Despite the measures you put in place to prevent <\/span><a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/report-data-breach-ico\/\"><span style=\"font-weight: 400\">a data breach, it can still happen<\/span><\/a><span style=\"font-weight: 400\">. Therefore, it is advisable to have provisions in place for managing and dealing with data breaches to ensure that you can limit the amount of personal information being leaked.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">It is also important to contact those who have had their data compromised to ensure they can take action to protect their personal information.&nbsp;<\/span><\/p>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+448081968584\" class=\"not-prose\">0808 196 8584<\/a> 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You must ensure your business is GDPR compliant. You can take steps to ensure your business is GDPR compliant, such as keeping privacy notices up to date and checking storage security. A lawyer\u2019s advice is advisable if you are concerned your business may not comply.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">If you need help ensuring your business meets the standards imposed by the new regulations, our experienced <\/span><a href=\"https:\/\/legalvision.co.uk\/it-lawyers-lp\/\">d<span style=\"font-weight: 400\">ata, privacy and IT lawyers<\/span><\/a><span style=\"font-weight: 400\"> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents. Call us today on [<\/span><b>number<\/b><span style=\"font-weight: 400\">] or<\/span> visit our <a href=\"https:\/\/legalvision.co.uk\/membership\"><span style=\"font-weight: 400\">membership page<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Frequently Asked Questions?<\/span><\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1666091551741\"><strong class=\"schema-faq-question\"><strong>How do you check that you are GDPR compliant?<\/strong><\/strong> <p class=\"schema-faq-answer\">There are various ways you can check if your business is GDPR compliant. For example, business owners can check whether they are GDPR compliant by completing a Data Protection Impact Assessment.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1666091612578\"><strong class=\"schema-faq-question\"><strong>What is GDPR Compliance?<\/strong><\/strong> <p class=\"schema-faq-answer\">Compliance with the GDPR means adhering to the legal requirements that the General Data Protection Regulations set out relating to the storage and processing of personal data.<\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"9eb4f72322\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/177336\" \/>            <input value=\"https:\/\/legalvision.co.uk\/data-privacy-it\/business-gdpr-compliant\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"Five Steps to Ensure My Business is GDPR Compliant?\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>As a business owner, you must ensure you handle personal data correctly. Importantly, you must comply with the General Data Protection Regulations (GDPR). Failing to comply with the GDPR can mean a fine of up to \u00a317.5 million or 4 per cent of your business&#8217;s yearly earnings. This article will explain GDPR compliance and how<a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/business-gdpr-compliant\/\">Continue reading <span class=\"sr-only\">&#8220;Five Steps to Ensure My Business is GDPR Compliant?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13324,"featured_media":3198,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"1724,1468,171833,174949,498,1754","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[27],"tags":[20,365,642,798],"class_list":["post-177336","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data-privacy-it","tag-small-business","tag-gdpr","tag-gdpr-complicance","tag-data-protection-rules"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Get My Business GDPR Compliant | LegalVision UK<\/title>\n<meta name=\"description\" content=\"Is your business GDPR compliant? 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