{"id":177175,"date":"2022-10-15T15:43:29","date_gmt":"2022-10-15T14:43:29","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=177175"},"modified":"2025-09-03T02:19:06","modified_gmt":"2025-09-03T01:19:06","slug":"reasonable-adjustment-five-key-points","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/employment\/reasonable-adjustment-five-key-points\/","title":{"rendered":"Five Key Points About Reasonable Adjustments"},"content":{"rendered":"\n<p><span style=\"font-weight: 400;\">As an employer, you owe employees with disabilities certain obligations, some of which begin before you hire them in the recruitment process. A person\u2019s disability is one of nine protected characteristics in employment law, meaning you must not discriminate against an applicant or current employee based on their disability. If you do, you will have committed an unlawful employment offence. Similarly, you must make reasonable adjustments for disabled applicants and employees. Failure to do so could itself constitute unlawful discrimination, and you may face an employment <\/span><a href=\"https:\/\/legalvision.co.uk\/employment\/happens-employment-tribunal\/\"><span style=\"font-weight: 400;\">tribunal<\/span><\/a><span style=\"font-weight: 400;\"> for an employment claim for disability <\/span><a href=\"https:\/\/legalvision.co.uk\/employment\/employment-discrimination\/\"><span style=\"font-weight: 400;\">discrimination<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">This article will examine five key points related to reasonable adjustments for disabled employees that you may wish to familiarise yourself with.&nbsp;<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">What is Meant by Reasonable Adjustment?<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">An adjustment refers to your business&#8217;s proactive steps to make the workplace more accommodating for an employee or applicant with a disability.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">What is reasonable depends on the nature of your business, the employee\u2019s position, and the nature of their disability. As a general rule, the law will consider an adjustment reasonable if it:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">will reduce or remove the effect of the individual\u2019s disability on their ability to perform their job;\u00a0<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">is practical;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">is affordable; and<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">will not have a disproportionate impact on the health and safety of your other employees.\u00a0<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400;\">For instance, say an employee with mobility issues requests a stand-up desk. The law would probably consider this request a reasonable adjustment.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">On the other hand, say you employ factory workers to operate dangerous machinery, and an applicant has mobility issues. These prevent them from operating machinery as it is currently engineered. While you might feasibly spend considerable sums to retool the factory on behalf of the applicant, the cost and disruption are not practical or cost-sensible. Therefore, this would not be a reasonable adjustment.&nbsp;<\/span><\/p>\n\n\n    <div class=\"my-7 lg:my-10 border-y-2 border-gray-100 py-7 lg:py-10 flex flex-col sm:flex-row items-start gap-10\">\n                    <img decoding=\"async\" class=\"w-52 mx-auto my-0! rounded\" src=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2022\/09\/16051654\/UK-Trade-Mark-Essentials-Screenshot-290x410-1.jpg\" alt=\"Front page of publication\"\n                 loading=\"lazy\" width=\"208\" height=\"298\">\n                <section>\n            <div class=\"text-2xl font-bold\">Trade Mark Essentials<\/div>\n            <div class=\"body-text\">\n                <p>LegalVision&#8217;s Trade Mark Essentials Guide provides valuable information for any business looking to register or enforce a trade mark. <\/p>\n            <\/div>\n            \n\n<a href=\"https:\/\/go.legalvision.co.uk\/uk-trade-mark-essentials-guide.html\" class=\" block px-5 py-3.5 max-w-fit bg-orange button__hover transition rounded text-white font-bold text-lg no-underline uppercase leading-tight text-center\" target=\"\" rel=\"\">Download Now<\/a>        <\/section>\n    <\/div>\n\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">Common Forms of Reasonable Adjustments<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">The main ways you are likely to make a reasonable adjustment are by making a change to:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">your workplace, such as providing a ramp for a wheelchair user to access a room in your office;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">the equipment or services you provide at work, such as a different keyboard for a person who has a disability affecting their hand or wrist;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">the way people carry out actions at work, for instance, if an employee has epilepsy which causes sleepiness in the mornings, you may suggest that they begin work later in the day; and\u00a0<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">how you provide information to ensure that it is still accessible for people with a disability, such as providing a large print format for hard copy work instructions for those with a visual impairment.<\/span><\/li>\n<\/ul>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+448081968584\" class=\"not-prose\">0808 196 8584<\/a> for urgent assistance.\n                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Legally, you must consider reasonable adjustments where:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">you know the person has a disability;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">you are expected to know a person has a disability;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">the person with a disability asks you to make them;\u00a0<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">an employee with a disability is finding it difficult to carry out their job role; and\u00a0<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">your employee\u2019s disability is causing them to be absent from work.<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400;\">You should also note that you must consider a reasonable adjustment for any aspect of a person\u2019s disability. Otherwise, it could be discrimination. If an adjustment is unreasonable, you are not legally required to make it but should try to support your employee in other ways.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">Keeping Records of Reasonable Adjustments<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">You are not legally required to keep records of the reasonable adjustments you make in your employment. However, you can make a \u2018reasonable adjustments passport\u2019 to keep track of the adjustments you make for your employees. Provided you abide by data protection laws, this helps your managers to understand what adjustments have been made for their staff and any new employer if they take over your business. It may also assist you in understanding that the reasonable adjustments are:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">correct;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">up to date; and\u00a0<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">practical.<\/span><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">Paying for Reasonable Adjustments<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">As an employer, you may be surprised to learn that it is your responsibility to pay for any reasonable adjustments. You cannot require that they pay for it. The fact that you, as the employer, have to pay for any reasonable adjustments does not mean you must incur all costs if doing so would be unreasonable. Therefore, if you cannot afford the adjustment, it may not be reasonable, and you may not have to make it. However, if another employer were to consider the same adjustment as reasonable, you may have a difficult time arguing the adjustment is in fact unreasonable.&nbsp;<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">Key Takeaways<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">As part of ensuring you do not <a href=\"https:\/\/www.gov.uk\/discrimination-your-rights\/discrimination-at-work\">discriminate<\/a> against employees and job applicants based on their <\/span><a href=\"https:\/\/legalvision.co.uk\/employment\/employer-responsibilities-workers-disability\/\"><span style=\"font-weight: 400;\">disability<\/span><\/a><span style=\"font-weight: 400;\">, you must consider reasonable adjustments in your workplace. For example, you must appreciate what the law means when it refers to what is considered reasonable. Likewise, while there is no obligation to keep track of any reasonable adjustments that you implement, it is good practice to nonetheless do so.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">If you need help understanding reasonable adjustments in England, our experienced <\/span><a href=\"https:\/\/legalvision.co.uk\/employment-lawyers-lp\/\"><span style=\"font-weight: 400;\">employment lawyers<\/span><\/a><span style=\"font-weight: 400;\"> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents for a low monthly fee. Call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our<\/span><a href=\"https:\/\/legalvision.co.uk\/membership\"> <span style=\"font-weight: 400;\">membership page<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">Frequently Asked Questions<\/span><\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1665844395837\"><strong class=\"schema-faq-question\"><strong>What are reasonable adjustments?<\/strong><\/strong> <p class=\"schema-faq-answer\">Reasonable adjustments are where you as an employer change your workplace to reduce or remove the disadvantage a disability has on their ability to perform their job.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1665844403896\"><strong class=\"schema-faq-question\"><strong>Can I require an employee with a disability to pay for the adjustment?<\/strong><\/strong> <p class=\"schema-faq-answer\">As an employer, you are responsible for shouldering the cost of the adjustment. It is unlawful to ask your employee to pay for any adjustments.<\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"9eb4f72322\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/177175\" \/>            <input value=\"https:\/\/legalvision.co.uk\/employment\/reasonable-adjustment-five-key-points\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"Five Key Points About Reasonable Adjustments\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>As an employer, you owe employees with disabilities certain obligations, some of which begin before you hire them in the recruitment process. A person\u2019s disability is one of nine protected characteristics in employment law, meaning you must not discriminate against an applicant or current employee based on their disability. If you do, you will have<a href=\"https:\/\/legalvision.co.uk\/employment\/reasonable-adjustment-five-key-points\/\">Continue reading <span class=\"sr-only\">&#8220;Five Key Points About Reasonable Adjustments&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13510,"featured_media":3209,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"1010,174081,3499,174700,173086,2056","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[35],"tags":[21,858,1045,1110],"class_list":["post-177175","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-employment","tag-medium-business","tag-reasonable-adjustments","tag-unlawful-discrimination","tag-disabled-employees"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Five Key Points About Reasonable Adjustments | LegalVision UK<\/title>\n<meta name=\"description\" content=\"Employers must make reasonable adjustments for employees with disabilities. 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