{"id":176767,"date":"2022-10-11T17:17:31","date_gmt":"2022-10-11T16:17:31","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=176767"},"modified":"2022-10-12T07:04:38","modified_gmt":"2022-10-12T06:04:38","slug":"business-data-protection-officer","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/data-privacy-it\/business-data-protection-officer\/","title":{"rendered":"Why Should My Business Have a Data Protection Officer in England?"},"content":{"rendered":"\n<p><span style=\"font-weight: 400\">Understanding data protection law can be tricky for most business owners. This is because our data protection rules, including the <\/span><a href=\"https:\/\/gdpr-info.eu\/\"><span style=\"font-weight: 400\">General Data Protection Regulation (GDPR<\/span><\/a><span style=\"font-weight: 400\">), are lengthy and complex. Many businesses also worry about the power of the <\/span><a href=\"https:\/\/ico.org.uk\/\"><span style=\"font-weight: 400\">Information Commissioner\u2019s Office (ICO)<\/span><\/a><span style=\"font-weight: 400\"> to fine organisations up to \u00a317.5m for breaches of the GDPR. However, it is your legal duty to comply with data protection rules, so you must understand them. This is where a data protection officer could be beneficial for your business to avoid expensive mistakes when processing personal and sensitive information. This article will explain why your business should have a data protection officer in England.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">&nbsp;Complying With Legal Requirements&nbsp;<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">A <\/span><a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/benefits-data-protection-officer\/\"><span style=\"font-weight: 400\">Data Protection Officer (DPO<\/span><\/a><span style=\"font-weight: 400\">) is not only beneficial for your business; there is a legal requirement for some companies to appoint one. The GDPR requires an organisation to appoint a DPO where they:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">engage in the regular monitoring of individuals (whether staff or the public);<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">process data relating to past criminal convictions; or<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">handle \u2018special categories of data\u2019.<\/span><\/li><\/ul>\n\n\n\n<p><span style=\"font-weight: 400\">The last reason catches most businesses, so potentially yours. The phrase <\/span><a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/special-category-data\/\"><span style=\"font-weight: 400\">\u2018special categories of data\u2019<\/span><\/a><span style=\"font-weight: 400\"> has a broad definition. For example, any of the following tasks can constitute the handling of special categories of data:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">processing information regarding an individual\u2019s trade union membership (or political party membership);<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">processing information regarding an individual\u2019s health, genetics, sex life or sexual orientation;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">processing sensitive data concerning race, religion or nationality; or<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">processing biometric data (such as iris data or fingerprint scans).<\/span><\/li><\/ul>\n\n\n\n<p><span style=\"font-weight: 400\">Therefore, your business should have a DPO if it is caught by the legal requirement. While you probably only need one DPO in your organisation, if it is large or carries out large-scale data processing every month, you may appoint more than one.<\/span><\/p>\n\n\n\n    <div class=\"my-7 lg:my-10 border-y-2 border-gray-100 py-7 lg:py-10 flex flex-col sm:flex-row items-start gap-10\">\n                    <img decoding=\"async\" class=\"w-52 mx-auto my-0! rounded\" src=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2022\/09\/06164254\/uk-startup-manual-290x410-1.jpg\" alt=\"Front page of publication\"\n                 loading=\"lazy\" width=\"208\" height=\"298\">\n                <section>\n            <div class=\"text-2xl font-bold\">UK Startup Manual<\/div>\n            <div class=\"body-text\">\n                <p>LegalVision&#8217;s Startup Manual is essential reading material for any startup founder looking to launch and grow a successful startup.<\/p>\n            <\/div>\n            \n\n<a href=\"https:\/\/go.legalvision.co.uk\/uk-startup-manual.html\" class=\" block px-5 py-3.5 max-w-fit bg-orange button__hover transition rounded text-white font-bold text-lg no-underline uppercase leading-tight text-center\" target=\"\" rel=\"\">Download Now<\/a>        <\/section>\n    <\/div>\n\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">&nbsp;Ensuring Data Protection Compliance<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">A Data Protection Officer provides your business with expertise concerning data protection matters. This means they understand the relevant legislation and how to comply with the most critical data protection requirements. Their expertise should limit the chance of your business <\/span><a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/how-does-gdpr-affect-my-business\/\"><span style=\"font-weight: 400\">breaching the GDPR<\/span><\/a><span style=\"font-weight: 400\">. Data protection rules should be second nature to DPOs and, if appointed, should be involved in all your company&#8217;s data processing activities. One example of such expertise could include them carrying out a Data Protection Impact Assessment for your company (to allow it to process &#8216;high risk&#8217; data). As referenced above, the GDPR broadly defines &#8216;special categories of data&#8217;. For example, if your business asks users to create an account and enter their email and home address, you will handle this type of data.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">In this way, a Data Protection Officer ensures that your business meets its data protection obligations and collects and stores certain data safely. This is a huge benefit, given that the ICO takes a dim view of organisations that fail to handle special categories of data with due care and attention.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">Furthermore, if your organisation commits an unintentional breach of the GDPR, you can point to the fact that you appointed a DPO as a mitigating factor. Your business could argue that the violation was unintentional because the appointment of the DPO was a clear step in aiming to comply with the rules.\u00a0Sometimes the ICO accepts arguments of this nature, which can help reduce potential fines.<\/span><\/p>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+448081968584\" class=\"not-prose\">0808 196 8584<\/a> for urgent assistance.\n                <br>\n                Otherwise, complete this form, and we will contact you within one business day.\n  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This may be due to an ICO investigation or to report a data breach.&nbsp; If your company has a DPO, they can act as your contact with the ICO and, by doing so, potentially limit any potential damage such as by:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">responding promptly;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">demonstrating your business has an understanding of data protection rules; and&nbsp;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">using the correct language.&nbsp;<\/span><\/li><\/ul>\n\n\n\n<p><span style=\"font-weight: 400\">This can lead to the ICO taking no action against your organisation or at least reducing any enforcement action, such as a reduction in a fine.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Key Takeaways<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">Appointing a DPO is a good way of safely ensuring that your company processes personal data lawfully. Your company may have no choice but to appoint a DPO where your business meets specific legal rules. Even if you do not meet such criteria, appointing a DPO should assist your business with data protection compliance such as by giving you a clear understanding of the rules, such as the GDPR. <\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">If you need help with data protection requirements and the appointment of a DPO, our experienced <\/span><a href=\"https:\/\/legalvision.co.uk\/it-lawyers-lp\/\">d<span style=\"font-weight: 400\">ata, privacy and IT lawyers<\/span><\/a><span style=\"font-weight: 400\"> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents. Call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our <\/span><a href=\"https:\/\/legalvision.co.uk\/membership\"><span style=\"font-weight: 400\">membership page<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Frequently Asked Questions<\/span><\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1665503114804\"><strong class=\"schema-faq-question\"><strong>Can my business appoint multiple Data Protection Officers?<\/strong><\/strong> <p class=\"schema-faq-answer\">Yes, it can. However, you are only likely to need more than one DPO if your organisation is large or carries out large-scale data processing every month.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1665503134809\"><strong class=\"schema-faq-question\"><strong>What is a Data Protection Officer (DPO)?<\/strong><\/strong> <p class=\"schema-faq-answer\">A DPO is a person you appoint to your business to assist you with your legal data protection obligation. They should have expertise in this area and can be your main point of contact with the ICO.<\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"9eb4f72322\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/176767\" \/>            <input value=\"https:\/\/legalvision.co.uk\/data-privacy-it\/business-data-protection-officer\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"Why Should My Business Have a Data Protection Officer in England?\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Understanding data protection law can be tricky for most business owners. This is because our data protection rules, including the General Data Protection Regulation (GDPR), are lengthy and complex. Many businesses also worry about the power of the Information Commissioner\u2019s Office (ICO) to fine organisations up to \u00a317.5m for breaches of the GDPR. However, it<a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/business-data-protection-officer\/\">Continue reading <span class=\"sr-only\">&#8220;Why Should My Business Have a Data Protection Officer in England?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13349,"featured_media":3198,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"172088,174962,1454,2235,174737,1197","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[27],"tags":[20,365,383,642],"class_list":["post-176767","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data-privacy-it","tag-small-business","tag-gdpr","tag-data-controller","tag-gdpr-complicance"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Why Have a Data Protection Officer? | LegalVision UK<\/title>\n<meta name=\"description\" content=\"You should have a data protection officer for your business. 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