{"id":176746,"date":"2022-10-11T16:18:08","date_gmt":"2022-10-11T15:18:08","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=176746"},"modified":"2022-10-12T06:59:14","modified_gmt":"2022-10-12T05:59:14","slug":"avoid-fines-ico","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/data-privacy-it\/avoid-fines-ico\/","title":{"rendered":"Tips to Avoid Fines From the ICO in England"},"content":{"rendered":"\n<p><span style=\"font-weight: 400\">If your business collects, handles or stores personal data, you must understand the General Data Protection Regulation (GDPR) rules. Breaching these rules may result in an investigation from the Information Commissioner\u2019s Office (ICO) and, potentially, a financial penalty. This is a serious prospect, given that the <\/span><a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/ico-enforcement-powers\/\"><span style=\"font-weight: 400\">ICO can impose fines<\/span><\/a><span style=\"font-weight: 400\"> of up to \u00a317.5m on organisations in England for not complying with data protection rules. This article will explore valuable ways in which your company improve its data protection measures to avoid fines from the ICO<\/span>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Risk of Fines From the ICO?<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">The most common situations in which organisations in England receive GDPR fines from the ICO include:<\/span><\/p>\n\n\n\n<ol class=\"wp-block-list\"><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">subjecting staff to intrusive and unreasonable monitoring at work;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">keeping personal information for an unreasonably long period (past when it is required);<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">failing to report serious personal data breaches to the ICO within 72 hours;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">passing sensitive personal data to third parties without lawful reason or consent;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">suffering a cyber attack or data breach (which was preventable with proper safeguards); and&nbsp;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">failing to correctly and promptly handle <\/span><a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/safely-handle-sar\/\"><span style=\"font-weight: 400\">Subject Access Requests<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/li><\/ol>\n\n\n\n<p><span style=\"font-weight: 400\">The ICO acts as the referee for data protection matters in England and can issue your business a:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">yellow card, which is a written warning; or&nbsp;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">red card, which is a hefty financial penalty.&nbsp;<\/span><\/li><\/ul>\n\n\n\n<p><span style=\"font-weight: 400\">The ICO is transparent about providing companies with heavy fines as a deterrent against breaches of GDPR rules to other businesses. Accordingly, your business needs to implement best practices concerning handling personal information to avoid fines from the ICO.\u00a0<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">The following section presents four tips for your business to avoid a fine from the ICO.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Implement Systems to Reduce Chance of Breaches<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">One of the best tips to avoid fines from the ICO is to show that your company prides itself on complying with data protection rules. You can do this by putting systems in place in your business to assist you with this.&nbsp; For example, you can:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">produce copies of written policies concerning good data practices;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">evidence regular staff training on data protection; and<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">provide copies of data protection policies such as a Subject Access Request policy.<\/span><\/li><\/ul>\n\n\n\n    <div class=\"my-7 lg:my-10 border-y-2 border-gray-100 py-7 lg:py-10 flex flex-col sm:flex-row items-start gap-10\">\n                    <img decoding=\"async\" class=\"w-52 mx-auto my-0! rounded\" src=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2022\/09\/06164254\/uk-startup-manual-290x410-1.jpg\" alt=\"Front page of publication\"\n                 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Therefore, appointing a DPO demonstrates that your business has taken every meaningful step to comply with data protection law which may help reduce the chance of a fine.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">This is particularly likely if you face your first data protection offence, which is not a significant violation. A DPO should have the necessary skill and tact to communicate this to the ICO persuasively.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Maintain Prompt Communication With ICO During Investigations<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">Your company should take appropriate steps if the ICO starts an investigation to help avoid a potential fine. If your organisation receives an investigation notification email or letter from the ICO, you should promptly confirm receipt and provide any required information.&nbsp; As with the majority of organisations, they are more likely to treat your communication respectfully if you are courteous.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Key Takeaways<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">If your business fails to comply with its data protection obligations, the ICO will likely investigate and potentially issue a fine. As part of ensuring that you abide by data protection rules, there are additional ways you can try to avoid fines from the ICO. This article presents some of these, such as creating policies for good data protection practices and appointing a data protection officer.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">If you need help with GDPR compliance and ICO investigations, our experienced <\/span><a href=\"https:\/\/legalvision.co.uk\/it-lawyers-lp\/\"><span style=\"font-weight: 400\">data, privacy and IT lawyers<\/span><\/a><span style=\"font-weight: 400\"> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents. Call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our <\/span><a href=\"https:\/\/legalvision.co.uk\/membership\"><span style=\"font-weight: 400\">membership page<\/span><\/a><span style=\"font-weight: 400\">. <\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Frequently Asked Questions<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1665494213804\"><strong class=\"schema-faq-question\"><strong>Can my company escape a fine even when the ICO concludes we have breached the GDPR?<\/strong><\/strong> <p class=\"schema-faq-answer\">Yes. However, this usually requires your company to be able to demonstrate that the violation was unintentional, minor and unlikely to happen again.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1665494294702\"><strong class=\"schema-faq-question\"><strong>How can my company avoid a fine from the ICO?<\/strong><\/strong> <p class=\"schema-faq-answer\">You can try to avoid a fine from the ICO, such as by promptly communicating with them if they begin to investigate your business for a potential breach of data protection rules.<\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>If your business collects, handles or stores personal data, you must understand the General Data Protection Regulation (GDPR) rules. Breaching these rules may result in an investigation from the Information Commissioner\u2019s Office (ICO) and, potentially, a financial penalty. This is a serious prospect, given that the ICO can impose fines of up to \u00a317.5m on<a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/avoid-fines-ico\/\">Continue reading <span class=\"sr-only\">&#8220;Tips to Avoid Fines From the ICO in England&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13349,"featured_media":3234,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"4590,173632,1358,1621,172655,2726","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[27],"tags":[20,365,642,746],"class_list":["post-176746","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data-privacy-it","tag-small-business","tag-gdpr","tag-gdpr-complicance","tag-ico"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Tips to Avoid Fines From the ICO | LegalVision UK<\/title>\n<meta name=\"description\" content=\"As a business owner, you want to avoid fines from the ICO. 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He has particular expertise in Commercial and Employment litigation, as well as data protection and privacy regulations. He is a qualified Solicitor in England and Wales and has a decade of legal experience, including advocacy within civil courts and Tribunals. Tom specialises in civil and employment litigation. He has extensive experience in advising employers and companies as to the requirements of employment law and data protection rules, as well as day-to-day advice on smooth running from a commercial perspective. Qualifications: Professional Skills Course - Law, University of Law; Legal Practice Course - Law, College of Law; Bachelor of Laws, University of Southampton.","sameAs":["https:\/\/www.linkedin.com\/in\/tom-sutherland-72b4509b\/"],"url":"https:\/\/legalvision.co.uk\/author\/thomassutherland\/"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/data-privacy-it\/avoid-fines-ico\/#faq-question-1665494213804","name":"Can my company escape a fine even when the ICO concludes we have breached the GDPR?","acceptedAnswer":{"@type":"Answer","text":"Yes. However, this usually requires your company to be able to demonstrate that the violation was unintentional, minor and unlikely to happen again.","inLanguage":"en-GB"},"inLanguage":"en-GB"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/data-privacy-it\/avoid-fines-ico\/#faq-question-1665494294702","name":"How can my company avoid a fine from the ICO?","acceptedAnswer":{"@type":"Answer","text":"You can try to avoid a fine from the ICO, such as by promptly communicating with them if they begin to investigate your business for a potential breach of data protection rules.","inLanguage":"en-GB"},"inLanguage":"en-GB"}]}},"_links":{"self":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/176746","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/users\/13349"}],"replies":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/comments?post=176746"}],"version-history":[{"count":5,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/176746\/revisions"}],"predecessor-version":[{"id":176956,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/176746\/revisions\/176956"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media\/3234"}],"wp:attachment":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media?parent=176746"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/categories?post=176746"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/tags?post=176746"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}