{"id":176030,"date":"2022-09-27T13:50:55","date_gmt":"2022-09-27T12:50:55","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=176030"},"modified":"2024-05-06T05:47:22","modified_gmt":"2024-05-06T04:47:22","slug":"protect-confidential-information","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/data-privacy-it\/protect-confidential-information\/","title":{"rendered":"How Can You Protect Your Business&#8217; Confidential Information in England?\u00a0"},"content":{"rendered":"\n<p><span style=\"font-weight: 400\">As a business owner, you will handle a <a href=\"https:\/\/legalvision.co.uk\/ecommerce-online-business\/information-to-avoid-ecommerce-site\/\">large amount of information<\/a>. Certain types, however, are sensitive and need to be protected, such as your sales data and staff salaries. There are laws in the UK which require your business to protect confidential information, and non-compliance can result in fines for your company. Also, not protecting your company\u2019s data can damage your business and ultimately hinder its success. This article will explore ways your business can safeguard its confidential information.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Confidential Information<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">Confidential information covers data that your business possesses, which has the potential to cause commercial harm if leaked to the public. Examples of confidential information include:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400\">trade secrets;<\/span><\/li>\n\n\n\n<li><a href=\"https:\/\/legalvision.co.uk\/intellectual-property\/intellectual-property-types\/\"><span style=\"font-weight: 400\">intellectual property (IP)<\/span><\/a><span style=\"font-weight: 400\">;\u00a0<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">commercially sensitive information; and<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">staff information and salary levels.<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400\">Certain types of data are not confidential information, including:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400\">information already on your website or in advertising materials, such as newsletters or brochures;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">information that is already well known and public knowledge; and<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">publicly available information on the <\/span><a href=\"https:\/\/www.gov.uk\/government\/organisations\/companies-house\"><span style=\"font-weight: 400\">Companies House website<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400\">For example, your business might specialise in Italian cuisine. If your lasagne recipe differs significantly from publicly available recipes online, you might consider its confidential information. Therefore, the extra ingredients or processes your business takes are a trade secret.&nbsp;<\/span><\/p>\n\n\n\n<p>It is essential that you, as a business owner, protect your business&#8217; confidential information.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Protecting Confidential Information<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">There are several ways of protecting your company\u2019s confidential information, such as:<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">(a) having staff sign <\/span><a href=\"https:\/\/legalvision.co.uk\/documents\/confidentiality-agreement\/\"><span style=\"font-weight: 400\">confidentiality agreements<\/span><\/a><span style=\"font-weight: 400\">;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">(b) labelling data as &#8216;intellectual property&#8217; or &#8216;trade secrets&#8217;;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">(c) sending legal correspondence to stop individuals who may leak or threaten to leak confidential information; and<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">(d) having companies and third parties sign <\/span><a href=\"https:\/\/legalvision.co.uk\/commercial-contracts\/non-disclosure-agreements\/\"><span style=\"font-weight: 400\">non-disclosure agreements<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Confidentiality Agreements<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400\">It is good practice for your staff to sign confidentiality agreements when they start work for your company. A good confidentiality agreement restricts staff from disclosing confidential information outside the business without a manager or director&#8217;s consent.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">If your current staff have not signed a confidentiality agreement, you can, for example, persuade existing staff to sign confidentiality agreements for a pay rise or increase in holiday allowance.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Labelling Information as &#8216;Intellectual Property&#8217; or &#8216;Trade Secrets&#8217;<\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400\">Describing information as a trade secret or IP can help your company genuinely mark it as confidential information.<\/span><\/p>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <!-- wp:paragraph -->\n<p>IP includes your business&#8217; designs, patents or trademarks, such as the unique materials and designs used within a state-of-the-art running shoe.<\/p>\n<!-- \/wp:paragraph --> <!-- wp:paragraph -->\n<p>A trade secret is secret information which sets your product or services apart from the competition. For example, if your cafe had created a unique coffee flavour, the combination and measures of ingredients within that flavour would be a trade secret.<\/p>\n<p><!-- \/wp:paragraph --><\/p>\n<\/div>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+448081968584\" class=\"not-prose\">0808 196 8584<\/a> for urgent assistance.\n                <br>\n                Otherwise, complete this form, and we will contact you within one business day.\n                    <\/span>\n    <\/div>\n\n    \n\n<div 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This letter details the legal risk of leaking the data and the potential legal action you can take. It will also usually ask them to delete all posted information. For example, the letter may state that your organisation will seek an injunction against them if they do not stop. You should consider asking a lawyer to draft warning off letters to ensure they comply with UK law.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Non-Disclosure Agreements<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">It is also good practice to ask companies and third parties to sign a non-disclosure agreement (NDA). An NDA will typically record the limited ways a party can use certain information and any requirements on its safe storage and future deletion. For example, when you ask, include a situation in which you ask a financial advisor to look through all your financial information to recommend ways to improve profitability. The financial information is very sensitive and if in the wrong hands, may give your rivals a&nbsp;competitive advantage if in the wrong hands.<\/span><\/p>\n\n\n\n    <div class=\"my-7 lg:my-10 border-y-2 border-gray-100 py-7 lg:py-10 flex flex-col sm:flex-row items-start gap-10\">\n                    <img decoding=\"async\" class=\"w-52 mx-auto my-0! rounded\" src=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2022\/09\/06164254\/uk-startup-manual-290x410-1.jpg\" alt=\"Front page of publication\"\n                 loading=\"lazy\" width=\"208\" height=\"298\">\n                <section>\n            <div class=\"text-2xl font-bold\">UK Startup Manual<\/div>\n            <div class=\"body-text\">\n                <p>LegalVision&#8217;s Startup Manual is essential reading material for any startup founder looking to launch and grow a successful startup.<\/p>\n            <\/div>\n            \n\n<a href=\"https:\/\/go.legalvision.co.uk\/uk-startup-manual.html\" class=\" block px-5 py-3.5 max-w-fit bg-orange button__hover transition rounded text-white font-bold text-lg no-underline uppercase leading-tight text-center\" target=\"\" rel=\"\">Download Now<\/a>        <\/section>\n    <\/div>\n\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Key Takeaways<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">Your organisation can take firm steps to protect its confidential information. For example, you can create NDAs and ensure that relevant information has the title of intellectual property or trade secret. It is sensible to take these measures to prevent unauthorised use of your company&#8217;s information to avoid future damage to your business.&nbsp; <\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">If you need help protecting your confidential information, our experienced <\/span><a href=\"https:\/\/legalvision.co.uk\/contract-lawyers-lp\/\"><span style=\"font-weight: 400\">commercial contract lawyers<\/span><\/a><span style=\"font-weight: 400\"> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents.&nbsp;Call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our <\/span><a href=\"https:\/\/legalvision.co.uk\/membership\"><span style=\"font-weight: 400\">membership page<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Frequently Asked Questions<\/span><\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1663868778280\"><strong class=\"schema-faq-question\"><strong>How do I protect my business when I pass confidential information to a third party?<\/strong><\/strong> <p class=\"schema-faq-answer\">The usual method is to ask the party to sign a non-disclosure agreement (NDA). For example, before you pitch products to other parties for investment, you may get them to sign an NDA to ensure they do not disclose your confidential information elsewhere.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1663868799921\"><strong class=\"schema-faq-question\"><strong>What happens if staff refuse to sign a confidentiality agreement or NDA?<\/strong><\/strong> <p class=\"schema-faq-answer\">If a staff member refuses to sign an NDA, you will have to consider which information is safe to disclose to them. However, if they are senior staff members and cannot perform their role without access to sensitive information, you should ask an employment lawyer for assistance.<\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"9eb4f72322\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/176030\" \/>            <input value=\"https:\/\/legalvision.co.uk\/data-privacy-it\/protect-confidential-information\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"How Can You Protect Your Business&#8217; Confidential Information in England?\u00a0\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>As a business owner, you will handle a large amount of information. Certain types, however, are sensitive and need to be protected, such as your sales data and staff salaries. There are laws in the UK which require your business to protect confidential information, and non-compliance can result in fines for your company. Also, not<a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/protect-confidential-information\/\">Continue reading <span class=\"sr-only\">&#8220;How Can You Protect Your Business&#8217; Confidential Information in England?\u00a0&#8220;<\/span><\/a><\/p>\n","protected":false},"author":13349,"featured_media":3194,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"2752,1087,2745,794,172346,173737","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[27],"tags":[20,277,366,642],"class_list":["post-176030","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data-privacy-it","tag-small-business","tag-confidential-information","tag-data-privacy","tag-gdpr-complicance"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Protect Confidential Business Information | LegalVision UK<\/title>\n<meta name=\"description\" content=\"It is vital to protect your business&#039; confidential information. This article explains best practices and your data obligations in England.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/protect-confidential-information\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Protect Confidential Business Information | LegalVision UK\" \/>\n<meta property=\"og:description\" content=\"It is vital to protect your business&#039; confidential information. 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He has particular expertise in Commercial and Employment litigation, as well as data protection and privacy regulations. He is a qualified Solicitor in England and Wales and has a decade of legal experience, including advocacy within civil courts and Tribunals. Tom specialises in civil and employment litigation. He has extensive experience in advising employers and companies as to the requirements of employment law and data protection rules, as well as day-to-day advice on smooth running from a commercial perspective. 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