{"id":175931,"date":"2022-09-20T14:04:03","date_gmt":"2022-09-20T13:04:03","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=175931"},"modified":"2024-05-16T01:30:26","modified_gmt":"2024-05-16T00:30:26","slug":"privacy-policy-graphic-design-company","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/data-privacy-it\/privacy-policy-graphic-design-company\/","title":{"rendered":"I Run a Graphic Design Company in England. Why Does My Business Need a Privacy Policy?"},"content":{"rendered":"\n\n\n\n\n<p><span style=\"font-weight: 400\">If you run a graphic design company in England, your business needs a <a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/more-than-one-privacy-policy-business\/\">privacy policy<\/a>. Running a graphic design business involves obtaining and storing the personal information of past, potential and current clients, for example, contact information and email addresses. The UK&#8217;s data protection laws, such as the General Data Protection Regulation (GDPR) set out <a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/privacy-obligations\/\" target=\"_blank\" rel=\"noreferrer noopener\">rules for handling personal information<\/a>, which are legal requirements for your business. This article will explore the purpose of a privacy policy and critical information to include.\u00a0<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Purpose of a Privacy Policy<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">A privacy policy is a legal document that informs individuals how your company will collect, store and use their personal data. <span style=\"font-weight: 400\">If you run a graphic design company in England, your business needs a privacy policy.<\/span><\/span> The GDPR<span style=\"font-weight: 400\"> requires all companies, including graphic design businesses, to have a privacy policy outlining how they handle personal data. A <a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/privacy-policy-high-risk\/\">rigorous privacy policy<\/a> promotes transparency and can reassure your clients that your business complies with its data protection obligations.<\/span><\/p>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>Given that the Information Commissioner&#8217;s Office (ICO) can fine companies up to \u00a317.5m for breach of the GDPR, it is wise to comply with data protection rules.<\/p>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Meaning of &#8216;Personal Data&#8217;<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">Personal data (&#8216;personal details&#8217; or \u2018personally identifiable information<\/span>&#8216;<span style=\"font-weight: 400\">) describes any information that can identify an individual. This is a very wide definition and can include any of the following data:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400\">names;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">postal addresses;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">telephone or mobile numbers;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">email addresses;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">payment information; and<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">photographic data.<\/span><\/li>\n<\/ul>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n     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View our <a href=\"https:\/\/legalvision.co.uk\/privacy-notice\/\" target=\"_blank\">Privacy Policy<\/a>. <\/div><div id=\"field_2453_8\" class=\"gfield gfield--type-hidden gfield--input-type-hidden gform_hidden field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><div class='ginput_container ginput_container_text'><input name='input_8' id='input_2453_8' type='hidden' class='gform_hidden'  aria-invalid=\"false\" value='http:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/175931' \/><\/div><\/div><div id=\"field_2453_13\" class=\"gfield gfield--type-hidden gfield--input-type-hidden gform_hidden field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><div class='ginput_container ginput_container_text'><input name='input_13' id='input_2453_13' type='hidden' class='gform_hidden'  aria-invalid=\"false\" value='generic_form' \/><\/div><\/div><fieldset id=\"field_2453_999\" class=\"gfield gfield--type-checkbox gfield--type-choice gfield__uk-marketo-opt-in field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><legend class='gfield_label gform-field-label screen-reader-text' ><\/legend><div class='ginput_container ginput_container_checkbox'><div class='gfield_checkbox ' id='input_2453_999'><div class='gchoice gchoice_2453_999_1'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_999.1' type='checkbox'  value='1'  id='choice_2453_999_1'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_2453_999_1' id='label_2453_999_1' class='gform-field-label gform-field-label--type-inline'>By submitting this form, you agree to receive content and event invitations from us to help you grow your business. 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For example, the ICO will not look favourably on a privacy policy written in complex legal jargon, so the average individual cannot reasonably understand it. Indeed, <\/span><a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/privacy-tips-startups\/\"><span style=\"font-weight: 400\">a fundamental principle of our data protection law<\/span><\/a><span style=\"font-weight: 400\"> is that privacy documents are easy to understand.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">The content of a privacy policy will largely depend on which pieces of information your business plans to collect and store and, also, whether you may disclose that information elsewhere.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">However, most privacy policies are likely to mention some of the following:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400\">what types of data your business plans to collect and store;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">why your company intends to do so;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">why your business believes it lawful to collect this data;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">details of any third party who may receive personal data from your business;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">contact information for any individual who wishes to contact your company to question the policy or your data collection methods;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">the right of individuals to withdraw consent regarding data collection;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">any estimates of likely storage periods for personal information;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">whether your business stores its data on a hard drive, the cloud or both; and<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">the right to complain to the Information Commissioner&#8217;s Office.<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400\">Additionally, it is a myth that short privacy policies are insufficient. As long as your <a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/privacy-policy-mistakes\/\">privacy policy contains all the relevant information<\/a>, the length of the policy is not important.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Consequences of Using Free Online Templates&nbsp;<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">Unfortunately, there is no single privacy policy that suits all businesses. <\/span>A<span style=\"font-weight: 400\">s different businesses require tailored terms and conditions documents to suit the types of goods or services they offer, organisations should also have their own bespoke privacy policy. In worst-case scenarios, the ICO can even hold that an unsuitable privacy policy is a breach of the GDPR due to being inaccurate and inappropriate.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">Many business owners cut corners by <a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/privacy-policy-avoid-template\/\">using free online templates<\/a>, which are incompatible with their unique business services. Using free templates risks breaching the GDPR if they are unsuitable. As such, the mantra, &#8216;you get what you pay for&#8217; is indeed true, making it vital that you ensure your privacy policy is comprehensive.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Key Takeaways<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">Companies have a legal obligation to provide a privacy policy that accurately describes how the business collects, stores, and deletes personal data and the purpose of doing so. Naturally, the types of information sought and the reasons why will vary widely between different companies, which helps explain why many business owners seek out bespoke privacy policies.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">To comply with the ICO and GDPR, your privacy policy should be accessible and easy to find, such as on your website, and sufficiently detailed and easy to understand.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">If you need help with data protection law and putting an applicable privacy policy in place, <\/span>our <a href=\"https:\/\/legalvision.co.uk\/it-lawyers-lp\/\"><span style=\"font-weight: 400\">experienced data, privacy and IT lawyers<\/span><\/a><span style=\"font-weight: 400\"> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents. Call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our <\/span><a href=\"https:\/\/legalvision.co.uk\/membership\/\"><span style=\"font-weight: 400\">membership page<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Frequently Asked Questions<\/span><\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1663723978308\"><strong class=\"schema-faq-question\"><b>When is my business expected to provide individuals with a copy of my privacy policy?<\/b><\/strong> <p class=\"schema-faq-answer\">Your company should ensure users can access your privacy policy through your website. If the individual has not come through your website, you should inform them where to find a copy (usually by detailing how to find the appropriate webpage through their web browser).<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1663723998987\"><strong class=\"schema-faq-question\"><b>Why does UK law protect certain information more than others?<\/b><\/strong> <p class=\"schema-faq-answer\"><span style=\"font-weight: 400\">The GDPR values personal data more highly than other pieces of data because you can use it to identify individuals. Personal data has a broad definition and can even include the IP address and usage data (including time spent and session cookies) of any individual using your website.<\/span><\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"9eb4f72322\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/175931\" \/>            <input value=\"https:\/\/legalvision.co.uk\/data-privacy-it\/privacy-policy-graphic-design-company\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"I Run a Graphic Design Company in England. Why Does My Business Need a Privacy Policy?\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>If you run a graphic design company in England, your business needs a privacy policy. Running a graphic design business involves obtaining and storing the personal information of past, potential and current clients, for example, contact information and email addresses. The UK&#8217;s data protection laws, such as the General Data Protection Regulation (GDPR) set out<a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/privacy-policy-graphic-design-company\/\">Continue reading <span class=\"sr-only\">&#8220;I Run a Graphic Design Company in England. Why Does My Business Need a Privacy Policy?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13349,"featured_media":3228,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"1794,825,173575,175403,172251,174751","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[27],"tags":[20,642,749,798],"class_list":["post-175931","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data-privacy-it","tag-small-business","tag-gdpr-complicance","tag-privacy-policy","tag-data-protection-rules"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Why Does My Business Need a Privacy Policy? | LegalVision UK<\/title>\n<meta name=\"description\" content=\"Your graphic design company must comply with UK&#039;s privacy laws. 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Why Does My Business Need a Privacy Policy?"}]},{"@type":"WebSite","@id":"https:\/\/legalvision.co.uk\/#website","url":"https:\/\/legalvision.co.uk\/","name":"LegalVision UK","description":"LegalVision is a commercial law firm in the UK with a commitment to innovation","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/legalvision.co.uk\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-GB"},{"@type":"Person","@id":"https:\/\/legalvision.co.uk\/#\/schema\/person\/46d22f7d1b4ba321fe5b1cdc648cc5d2","name":"Thomas Sutherland","image":{"@type":"ImageObject","inLanguage":"en-GB","@id":"https:\/\/legalvision.co.uk\/#\/schema\/person\/image\/","url":"https:\/\/legalvision.co.uk\/wp-content\/uploads\/sites\/4\/2022\/05\/cropped-Thomas-Sutherland-96x96.jpg","contentUrl":"https:\/\/legalvision.co.uk\/wp-content\/uploads\/sites\/4\/2022\/05\/cropped-Thomas-Sutherland-96x96.jpg","caption":"Thomas Sutherland"},"description":"Tom is an Expert Legal Contributor for LegalVision. He has particular expertise in Commercial and Employment litigation, as well as data protection and privacy regulations. He is a qualified Solicitor in England and Wales and has a decade of legal experience, including advocacy within civil courts and Tribunals. Tom specialises in civil and employment litigation. He has extensive experience in advising employers and companies as to the requirements of employment law and data protection rules, as well as day-to-day advice on smooth running from a commercial perspective. Qualifications: Professional Skills Course - Law, University of Law; Legal Practice Course - Law, College of Law; Bachelor of Laws, University of Southampton.","sameAs":["https:\/\/www.linkedin.com\/in\/tom-sutherland-72b4509b\/"],"url":"https:\/\/legalvision.co.uk\/author\/thomassutherland\/"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/data-privacy-it\/privacy-policy-graphic-design-company\/#faq-question-1663723978308","name":"When is my business expected to provide individuals with a copy of my privacy policy?","acceptedAnswer":{"@type":"Answer","text":"Your company should ensure users can access your privacy policy through your website. If the individual has not come through your website, you should inform them where to find a copy (usually by detailing how to find the appropriate webpage through their web browser).","inLanguage":"en-GB"},"inLanguage":"en-GB"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/data-privacy-it\/privacy-policy-graphic-design-company\/#faq-question-1663723998987","name":"Why does UK law protect certain information more than others?","acceptedAnswer":{"@type":"Answer","text":"The GDPR values personal data more highly than other pieces of data because you can use it to identify individuals. Personal data has a broad definition and can even include the IP address and usage data (including time spent and session cookies) of any individual using your website.","inLanguage":"en-GB"},"inLanguage":"en-GB"}]}},"_links":{"self":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/175931","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/users\/13349"}],"replies":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/comments?post=175931"}],"version-history":[{"count":13,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/175931\/revisions"}],"predecessor-version":[{"id":187980,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/175931\/revisions\/187980"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media\/3228"}],"wp:attachment":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media?parent=175931"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/categories?post=175931"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/tags?post=175931"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}