{"id":174154,"date":"2022-08-10T05:53:36","date_gmt":"2022-08-10T04:53:36","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=174154"},"modified":"2022-09-06T07:06:05","modified_gmt":"2022-09-06T06:06:05","slug":"graphic-design-documents","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/commercial-contracts\/graphic-design-documents\/","title":{"rendered":"I Run a Graphic Design Business in England. What Legal Documents Do I Need?"},"content":{"rendered":"\n<p>As a graphic designer, you must protect your unique work and intellectual property. In this digital media age, there is increasing demand for graphic designers, whether through digital advertising, website design or otherwise. There are various forms of graphic design businesses, all with different specialisms. <\/p>\n\n\n\n<p>This article will explore some handy legal documents that can help protect your graphic design organisation and help it grow and expand going forward.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What Are the Core Legal Documents?<\/h2>\n\n\n\n<p>Every type of business requires various forms of documentation, and graphic design businesses are no exception. Drafting strong documents can provide legal protection against the theft or misuse of your company\u2019s designs. This article will focus on the bare essentials rather than every possible legal document.&nbsp;<\/p>\n\n\n\n<p>As such, we will explore the use of the following legal documents:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>terms of use documents for your website;<\/li><li>privacy policies;<\/li><li>employment or independent contractor agreements; and<\/li><li>customer agreements.<\/li><\/ul>\n\n\n\n<p>Each document is outlined in detail below.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Website Terms of Use Document<\/h2>\n\n\n\n<p>Your website should contain a &#8216;terms of use&#8217; document. Its purpose is to outline the essential rules for people to use your website. This is an essential document for a graphic design business, as your website will likely show some of your company\u2019s designs and intellectual property.<\/p>\n\n\n\n<p>Most website terms of use documents will confirm the following:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>your organisation is not responsible for any computer viruses or malware suffered from the use of the website;<\/li><li>circumstances in which your company may ban a user from accessing the website;<\/li><li>forbidding website users from copying any images or text from the website without your company\u2019s prior written consent; and<\/li><li>continued use of the website constitutes a formal acceptance of the rules within the terms of use document.<\/li><\/ul>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+448081968584\" class=\"not-prose\">0808 196 8584<\/a> for urgent assistance.\n                <br>\n                Otherwise, complete this form, and we will contact you within one business day.\n                    <\/span>\n    <\/div>\n\n    \n\n<div class=\"not-prose flex justify-center text-left gform_input_bg_white    \">\n    <script>\nvar gform;gform||(document.addEventListener(\"gform_main_scripts_loaded\",function(){gform.scriptsLoaded=!0}),document.addEventListener(\"gform\/theme\/scripts_loaded\",function(){gform.themeScriptsLoaded=!0}),window.addEventListener(\"DOMContentLoaded\",function(){gform.domLoaded=!0}),gform={domLoaded:!1,scriptsLoaded:!1,themeScriptsLoaded:!1,isFormEditor:()=>\"function\"==typeof InitializeEditor,callIfLoaded:function(o){return!(!gform.domLoaded||!gform.scriptsLoaded||!gform.themeScriptsLoaded&&!gform.isFormEditor()||(gform.isFormEditor()&&console.warn(\"The use of gform.initializeOnLoaded() is deprecated in the form editor context and will be removed in Gravity Forms 3.1.\"),o(),0))},initializeOnLoaded:function(o){gform.callIfLoaded(o)||(document.addEventListener(\"gform_main_scripts_loaded\",()=>{gform.scriptsLoaded=!0,gform.callIfLoaded(o)}),document.addEventListener(\"gform\/theme\/scripts_loaded\",()=>{gform.themeScriptsLoaded=!0,gform.callIfLoaded(o)}),window.addEventListener(\"DOMContentLoaded\",()=>{gform.domLoaded=!0,gform.callIfLoaded(o)}))},hooks:{action:{},filter:{}},addAction:function(o,r,e,t){gform.addHook(\"action\",o,r,e,t)},addFilter:function(o,r,e,t){gform.addHook(\"filter\",o,r,e,t)},doAction:function(o){gform.doHook(\"action\",o,arguments)},applyFilters:function(o){return gform.doHook(\"filter\",o,arguments)},removeAction:function(o,r){gform.removeHook(\"action\",o,r)},removeFilter:function(o,r,e){gform.removeHook(\"filter\",o,r,e)},addHook:function(o,r,e,t,n){null==gform.hooks[o][r]&&(gform.hooks[o][r]=[]);var 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The General Data Protection Regulation (GDPR) requires businesses in England to provide such information, and any failure to do so risks a fine from the Information Commissioner\u2019s Office (ICO) of up to \u00a317.5m.<\/p>\n\n\n\n<p>Many graphic design businesses send periodic newsletters or details of current discounts to current and past customers (who have given consent for them to do so). Whether sent by post, text message or email, this constitutes handling of personal data and, therefore, requires an accessible privacy policy (usually on your website).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Employment or Independent Contractor Agreement<\/h2>\n\n\n\n<p>It is not uncommon for graphic design businesses to experience increasing demands when handling time-sensitive projects.<\/p>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>Due to the rollercoaster nature of managing a business dependent on unpredictable demands, most graphic design organisations utilise independent contractors. Legal contracts setting out the relationship between your company and freelance designers are usually known as independent contractor agreements (or freelance graphic design contracts).<\/p>\n<\/div>\n\n\n\n<p>This form of contract usually confirms:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>the nature of the individual\u2019s work for your business;<\/li><li>the payment terms (how you calculate pay and when you will make payments);<\/li><li>what pieces of equipment or software the individual has to provide and use (such as access to a computer and graphic design software licences);<\/li><li>the individual must return any company property upon the ending of the contract; and<\/li><li>that your company owns the designs and media (otherwise known as intellectual property) created by that individual during work for your business.<\/li><\/ul>\n\n\n\n<p>Alternatively, you may grant individuals a contract of employment. However, given the demand-driven nature of graphic design businesses, many companies in the sector prefer not to pay salaries to inactive staff members during periods of low demand. Moreover, many graphic designers prefer the flexibility and variety of freelance contracts rather than rigid employment contracts.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Customer Agreement<\/h2>\n\n\n\n<p>This records the arrangement between your company and your client. It may also be known as a client agreement or graphic design contract. Regardless of title, it aims to document the most important details of a deal with your company, such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>the fees due to your organisation for completion of the project;<\/li><li>when those payments are due to be made (sometimes by providing a payment schedule including an estimate of the final payment total);<\/li><li>any deadlines for completion of stages of a project;<\/li><li>outlining the procedure (and any extra costs) where the client requires additional work;<\/li><li>setting out any consequences of delivering the project after the agreed deadline date;<\/li><li>confirmation of whether the customer will receive a licence to use your graphic designs or intellectual property (for example, you could seek only to grant this following receipt of full payment from the client); and<\/li><li>termination provisions setting out how your business or the client can legally end the contract through a written notice.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Key Takeaways<\/h2>\n\n\n\n<p>The primary purpose of your company&#8217;s legal documents is to protect your intellectual property. As a graphic design business, you will likely require terms of use documents, privacy policies, employment agreements and customer agreements. Given the complexity and importance of these legal documents, many business owners seek the assistance of a specialist lawyer.<\/p>\n\n\n\n<p>If you need help with contracts relating to graphic design, our experienced <a href=\"https:\/\/legalvision.co.uk\/contract-lawyers-lp\/\">contract lawyers<\/a> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents. Call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our <a href=\"https:\/\/legalvision.co.uk\/membership\/\">membership page<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Frequently Asked Questions<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1660106004324\"><strong class=\"schema-faq-question\"><strong>Why is the protection of our intellectual property so important?<\/strong><\/strong> <p class=\"schema-faq-answer\">Because, without ownership of your designs and images, any individual or rival company can use them to profit. Having IP rights over your media ensures they can only use those images with your company&#8217;s permission (usually in exchange for a fee).<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1660106019270\"><strong class=\"schema-faq-question\"><strong>Why are freelance agreements so common in the industry?<\/strong><\/strong> <p class=\"schema-faq-answer\">One of the main reasons is the demand is so unpredictable in the industry. Therefore, businesses do not want employees during low-demand periods.<\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"621817add0\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/174154\" \/>            <input value=\"https:\/\/legalvision.co.uk\/commercial-contracts\/graphic-design-documents\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"I Run a Graphic Design Business in England. 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In this digital media age, there is increasing demand for graphic designers, whether through digital advertising, website design or otherwise. There are various forms of graphic design businesses, all with different specialisms. This article will explore some handy legal documents that can<a href=\"https:\/\/legalvision.co.uk\/commercial-contracts\/graphic-design-documents\/\">Continue reading <span class=\"sr-only\">&#8220;I Run a Graphic Design Business in England. What Legal Documents Do I Need?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13349,"featured_media":3220,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"2025,174080,2726,2722,2205,994","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[37],"tags":[21,360,536,770],"class_list":["post-174154","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-commercial-contracts","tag-medium-business","tag-commercial-contract","tag-small-business-owner","tag-small-bsuiness"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Documents For My Graphic Design Business | LegalVision UK<\/title>\n<meta name=\"description\" content=\"This article will explore some handy legal documents that can help protect your graphic design organisation.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/legalvision.co.uk\/commercial-contracts\/graphic-design-documents\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Documents For My Graphic Design Business | LegalVision UK\" \/>\n<meta property=\"og:description\" content=\"This article will explore some handy legal documents that can help protect your graphic design organisation.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/legalvision.co.uk\/commercial-contracts\/graphic-design-documents\/\" \/>\n<meta property=\"og:site_name\" content=\"LegalVision UK\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/LegalVision\" \/>\n<meta property=\"article:published_time\" content=\"2022-08-10T04:53:36+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-09-06T06:06:05+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2022\/05\/24122117\/business-image-0522161.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1063\" \/>\n\t<meta property=\"og:image:height\" content=\"709\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Thomas Sutherland\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@LegalVision_law\" \/>\n<meta name=\"twitter:site\" content=\"@LegalVision_law\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Thomas Sutherland\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/legalvision.co.uk\/commercial-contracts\/graphic-design-documents\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/legalvision.co.uk\/commercial-contracts\/graphic-design-documents\/\"},\"author\":{\"name\":\"Thomas Sutherland\",\"@id\":\"https:\/\/legalvision.co.uk\/#\/schema\/person\/46d22f7d1b4ba321fe5b1cdc648cc5d2\"},\"headline\":\"I Run a Graphic Design Business in England. 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