{"id":172987,"date":"2022-07-28T05:37:33","date_gmt":"2022-07-28T04:37:33","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=172987"},"modified":"2022-07-29T03:14:42","modified_gmt":"2022-07-29T02:14:42","slug":"privacy-policy-avoid-template","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/data-privacy-it\/privacy-policy-avoid-template\/","title":{"rendered":"Why Should My Business in England Avoid Using a Template Privacy Policy?"},"content":{"rendered":"\n<p>Your company must follow the rules regarding privacy policies to ensure you do not breach data protection rules and regulations. The <a href=\"https:\/\/www.google.com\/url?sa=t&amp;rct=j&amp;q=&amp;esrc=s&amp;source=web&amp;cd=&amp;cad=rja&amp;uact=8&amp;ved=2ahUKEwie9rK1-Zz5AhU1zzgGHet_CgEQFnoECAYQAQ&amp;url=https%3A%2F%2Fgdpr-info.eu%2F&amp;usg=AOvVaw1akHzzz224Oq1yU0pd6qSw\">General Data Protection Regulation<\/a> (GDPR) establishes these rules and the <a href=\"https:\/\/ico.org.uk\/\">Information Commissioner\u2019s Office<\/a> (ICO) enforces them. This article will explore the benefits of using a privacy policy to demonstrate intent to follow GDPR rules. Furthermore, it will outline the risks of using a generic template rather than a privacy policy tailored to your business.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How Does a Privacy Policy Help?<\/h2>\n\n\n\n<p>Your business should process personal data in a lawful, fair, and transparent manner. Part of this obligation involves informing the relevant individuals about <a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/reasons-limiting-customer-data\/\">collecting and using their personal data<\/a>. Thus, your business can use a privacy policy to communicate this to customers and clients. Therefore, having a well-drafted policy is integral to being GDPR compliant.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What Should a Privacy Policy Include?<\/h2>\n\n\n\n<p>The ICO website is a useful starting point on what to include within data protection-related documents.&nbsp;However, their list is lengthy and does not fully differentiate between essential sections and mere recommendations.&nbsp;<\/p>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <!-- wp:paragraph -->\n<p>Overall, you should reference the following within your privacy policy:<\/p>\n<!-- \/wp:paragraph --> <!-- wp:list -->\n<ul>\n<li>the identity and contact information for your business;<\/li>\n<li>your organisation\u2019s purpose in processing personal data and why it is lawful;<\/li>\n<li>the types of personal data collected by your company;<\/li>\n<li>any parties (other than your organisation) who will handle that personal information;<\/li>\n<li>any approximate storage periods for the information concerned; and<\/li>\n<li>confirm the right to withdraw consent or make a complaint to the ICO or another applicable organisation.<\/li>\n<\/ul>\n<p><!-- \/wp:list --><\/p>\n<\/div>\n\n\n\n<p>Overall, the main point of a privacy policy is to inform individuals how your company will use their personal information in clear, understandable language. Therefore, the ICO will not appreciate overly technical policies that use complex legal terms.&nbsp;<\/p>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+448081968584\" class=\"not-prose\">0808 196 8584<\/a> for urgent assistance.\n                <br>\n                Otherwise, complete this form, and we will contact you within one business day.\n                    <\/span>\n    <\/div>\n\n    \n\n<div class=\"not-prose flex justify-center text-left gform_input_bg_white    \">\n    <script>\nvar 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aria-required=\"true\" aria-invalid=\"false\"  \/>\n                        <\/div><\/div><div id=\"field_2453_3\" class=\"gfield gfield--type-phone gfield--input-type-phone gf_right_half gfield--width-half gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_2453_3'>Phone<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_phone'><input name='input_3' id='input_2453_3' type='tel' value='' class='medium'   aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_2453_14\" class=\"gfield gfield--type-select gfield--input-type-select gfield--width-full custom-select gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_2453_14'>Number of Employees in Your Business<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_select'><select name='input_14' id='input_2453_14' class='large gfield_select'    aria-required=\"true\" aria-invalid=\"false\" ><option value='' selected='selected'>Select ...<\/option><option value='0' >0<\/option><option value='1' >1-5<\/option><option value='6' >6-20<\/option><option value='21' >21-50<\/option><option value='51' >51-250<\/option><option value='250' >250+<\/option><\/select><\/div><\/div><div id=\"field_2453_4\" class=\"gfield gfield--type-textarea gfield--input-type-textarea gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_2453_4'>Tell us about your enquiry<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_textarea'><textarea name='input_4' id='input_2453_4' class='textarea medium'     aria-required=\"true\" aria-invalid=\"false\"   rows='10' cols='50'><\/textarea><\/div><\/div><div id=\"field_2453_5\" class=\"gfield gfield--type-html gfield--input-type-html gfield_html gfield_html_formatted gfield_no_follows_desc field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  >By submitting this form, you agree to receive emails from LegalVision and can unsubscribe at any time. View our <a href=\"https:\/\/legalvision.co.uk\/privacy-notice\/\" target=\"_blank\">Privacy Policy<\/a>. <\/div><div id=\"field_2453_8\" class=\"gfield gfield--type-hidden gfield--input-type-hidden gform_hidden field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><div class='ginput_container ginput_container_text'><input name='input_8' id='input_2453_8' type='hidden' class='gform_hidden'  aria-invalid=\"false\" value='http:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/172987' \/><\/div><\/div><div id=\"field_2453_13\" class=\"gfield gfield--type-hidden gfield--input-type-hidden gform_hidden field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><div class='ginput_container ginput_container_text'><input name='input_13' id='input_2453_13' type='hidden' class='gform_hidden'  aria-invalid=\"false\" value='generic_form' \/><\/div><\/div><fieldset id=\"field_2453_999\" class=\"gfield gfield--type-checkbox gfield--type-choice gfield__uk-marketo-opt-in field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><legend class='gfield_label gform-field-label screen-reader-text' ><\/legend><div class='ginput_container ginput_container_checkbox'><div class='gfield_checkbox ' id='input_2453_999'><div class='gchoice gchoice_2453_999_1'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_999.1' type='checkbox'  value='1'  id='choice_2453_999_1'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_2453_999_1' id='label_2453_999_1' class='gform-field-label gform-field-label--type-inline'>By submitting this form, you agree to receive content and event invitations from us to help you grow your business. 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Even businesses in the same industry will collect very different types of information from customers for various purposes. Therefore, you require a privacy policy tailored to your business.<\/p>\n\n\n\n<p>The ICO may reprimand companies that implement generic policies that do not accurately reflect how they collect data. However, having a privacy policy alone is insufficient. To be effective it must be suitable for your business. Considering <a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/ico-decide-fine-company\/\">ICO can hand out fines<\/a> (of up to \u00a317.5m) for non-compliance with the <a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/how-does-gdpr-affect-my-business\/\">GDPR<\/a>, a flawed privacy policy can damage your commercial interests.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What is the Solution?<\/h2>\n\n\n\n<p>Ideally, you should obtain a bespoke privacy policy tailored to your business. Accordingly, most business owners instruct specialist lawyers to create a policy from scratch.<\/p>\n\n\n\n<p>A bespoke  policy has many advantages, which include:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>a lawyer will know how best to describe your business within the policy;<\/li><li>obtaining a policy that correctly states the nature of the information obtained by your company;<\/li><li>ensuring the policy does not contain unnecessary or overly complex wording;<\/li><li>receiving advice on which types of data your organisation should not collect; and<\/li><li>ensuring comments about the ICO (such as the ability to complain to the ICO) are factually correct.&nbsp;<\/li><\/ul>\n\n\n\n<p>A good lawyer will ensure that the contents are correct and sufficiently readable for your customers.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Key Takeaways<\/h2>\n\n\n\n<p>A privacy policy is a document that should cater to your company&#8217;s unique methods and aims. Therefore, generic policies are often insufficient and unsuitable. Whilst it may be tempting to reduce expenses by using a template, you may face ICO repercussions in the future from an inadequate privacy policy. Consequently, many business owners prefer the certainty and confidence of having a lawyer draft their policy.<\/p>\n\n\n\n<p>If you need help with data protection rules and drafting a privacy policy, our experienced <a href=\"https:\/\/legalvision.co.uk\/it-lawyers-lp\/\">Data, Privacy and IT lawyers<\/a> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents. Call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our <a href=\"https:\/\/legalvision.co.uk\/membership\/\">membership page<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Frequently Asked Questions<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1658982328331\"><strong class=\"schema-faq-question\"><strong>Why are privacy policy templates risky for my business?<\/strong><\/strong> <p class=\"schema-faq-answer\">It is unlikely they will fully detail all the information collected by your organisation and explain why and how your business will use that data. Failing to do so is a breach of the GDPR and risks financial penalties from the ICO.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1658982343994\"><strong class=\"schema-faq-question\"><strong>Why is it a legal requirement to inform users about my company&#8217;s data processing?<\/strong><\/strong> <p class=\"schema-faq-answer\">Our data privacy laws believe that your customers and website visitors should be fully aware of any data collection. So if, for example, your company collects email addresses from customers, it should declare that it collects this user data.<\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"9eb4f72322\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/172987\" \/>            <input value=\"https:\/\/legalvision.co.uk\/data-privacy-it\/privacy-policy-avoid-template\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"Why Should My Business in England Avoid Using a Template Privacy Policy?\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Your company must follow the rules regarding privacy policies to ensure you do not breach data protection rules and regulations. The General Data Protection Regulation (GDPR) establishes these rules and the Information Commissioner\u2019s Office (ICO) enforces them. This article will explore the benefits of using a privacy policy to demonstrate intent to follow GDPR rules.<a href=\"https:\/\/legalvision.co.uk\/data-privacy-it\/privacy-policy-avoid-template\/\">Continue reading <span class=\"sr-only\">&#8220;Why Should My Business in England Avoid Using a Template Privacy Policy?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13349,"featured_media":3248,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"172706,1030,2512,172814,1890,1713","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[27],"tags":[20,21,363,642,746],"class_list":["post-172987","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data-privacy-it","tag-small-business","tag-medium-business","tag-privacy-obligations","tag-gdpr-complicance","tag-ico"],"acf":[],"yoast_head":"<!-- This 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