{"id":171847,"date":"2022-07-11T06:17:42","date_gmt":"2022-07-11T05:17:42","guid":{"rendered":"https:\/\/legalvision.co.uk\/?p=171847"},"modified":"2022-07-14T03:18:47","modified_gmt":"2022-07-14T02:18:47","slug":"reasonable-adjustments","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/employment\/reasonable-adjustments\/","title":{"rendered":"What an Employer Needs to Know About Reasonable Adjustments in Employment in England and Wales"},"content":{"rendered":"\n<p>As an employer, the law requires you, in certain circumstances, to make reasonable adjustments for your employees and job applicants where they have a disability or a mental or physical health condition. If you fail to do so or refuse employees\u2019 or job applicants\u2019 requests, this could be <a href=\"https:\/\/legalvision.co.uk\/employment\/employer-responsibilities-workers-disability\/\" target=\"_blank\" rel=\"noreferrer noopener\">disability discrimination<\/a>. In such instances, your disabled employee may take you to an employment tribunal. You must, therefore, be aware of what reasonable adjustments are and the rules surrounding them so you can ensure that you carry out your legal obligations. This article will explain what you need to know about reasonable adjustments in employment in England and Wales.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What Are Reasonable Adjustments?<\/h2>\n\n\n\n<p>When your employee or job applicant has a disability or a physical or <a href=\"https:\/\/legalvision.co.uk\/employment\/assist-mental-health\/\">mental health condition<\/a>, this may cause a disadvantage in carrying out their job role or when applying for work. A &#8216;substantial disadvantage\u2019 is a disadvantage that affects an individual in more than a \u2018minor or trivial\u2019 way. Therefore, a reasonable adjustment reduces or removes this disadvantage by making a change. It allows your employee to carry out their job role as well as someone who does not have their disability or physical or mental health condition.\u00a0<\/p>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <!-- wp:paragraph -->\n<p>You may make a reasonable adjustment to:<\/p>\n<!-- \/wp:paragraph --> <!-- wp:list -->\n<ul>\n<li>a place of work;<\/li>\n<li>the equipment or services someone uses which is an \u2018auxiliary aid;<\/li>\n<li>the processes used, known as a \u2018provision, criterion or practice\u2019; or<\/li>\n<li>the format that you provide information.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<p>The term \u2018reasonable\u2019 will vary depending on the circumstances, as well as your business. Generally speaking, what is reasonable will depend on whether:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>your business can afford to pay for the adjustment;<\/li><li>the adjustment does not cause harm to others\u2019 health and safety;<\/li><li>you can practically make the adjustment; and<\/li><li>the adjustment will make a difference to the person with a disability by removing or reducing the disadvantages they experience.<\/li><\/ul>\n\n\n\n<p>Additionally, reasonable adjustments could look like the following:<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>Your employee has a visual impairment, classed as a disability. As such, you provide them with written material in a larger font.<\/li><li>Your employee has a problem with their back, classed as a disability, so you provide them with an adjustable chair.<\/li><li>Your job applicant uses a wheelchair, classed as a disability, so you change the interview room to one on the ground floor as your lift is not working.<\/li><\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">When Should an Employer Make Reasonable Adjustments?<\/h2>\n\n\n\n<p>Reasonable adjustments apply to all your workers, including:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>contract workers;&nbsp;<\/li><li>trainees;&nbsp;<\/li><li>apprentices; and&nbsp;<\/li><li>business partners.&nbsp;<\/li><\/ul>\n\n\n\n<p>They also apply where your staff member has recently developed a disability or a physical or mental health condition.<\/p>\n\n\n\n<p>You are legally required to consider making reasonable adjustments, provided they are indeed reasonable, where any of the following applies:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>your employee or job applicant requests an adjustment due to their disability;<\/li><li>you know that your employee or job applicant has a disability or you ought to have known;<\/li><li>your employee is struggling with their job, and they have a disability; or<\/li><li>your employee\u2019s disability is causing them to be absent, sick or delayed in returning to work.<\/li><\/ul>\n\n\n\n<p>Where your employee has a disability, you should consider the need for reasonable adjustments. Notably, failing to consider making a reasonable adjustment falls under <a href=\"https:\/\/legalvision.co.uk\/employment\/difference-between-positive-action-and-positive-difference\/\">workplace discrimination<\/a>. Discrimination could lead you to face an employment tribunal. It is good practice to make reasonable adjustments even when unsure whether or not your employee or job applicant\u2019s condition fits within the disability classification.<\/p>\n\n\n\n<p>If you are unsure what reasonable adjustments are required, you may consider an occupational health assessment. Also, when considering reasonable adjustments, you may decide to conduct research first to see your options and get various quotes. Finally, you may ask your employee to apply for an <a href=\"https:\/\/www.scope.org.uk\/advice-and-support\/access-to-work-grant-scheme\/\">Access to Work<\/a> grant to help pay for any adjustments.<\/p>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>You are not required to consider reasonable adjustments where the adjustment request changes the general nature of the job. So, for example, if your employee asks to do a completely different task as they are currently doing due to their disability and this is not their job\u2019s role. Then, you do not need to make a reasonable adjustment.<\/p>\n<\/div>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+448081968584\" class=\"not-prose\">0808 196 8584<\/a> for urgent assistance.\n                <br>\n                Otherwise, complete this form, and we will contact you within one business day.\n                    <\/span>\n    <\/div>\n\n    \n\n<div class=\"not-prose flex justify-center text-left gform_input_bg_white    \">\n    <script>\nvar 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The passport provides employees with an ongoing record of what has changed and allows them to share this with new staff. In addition, it can help ensure that your employees\u2019 reasonable adjustments are in date, practical and done correctly.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Key Takeaways<\/h2>\n\n\n\n<p>As an employer, you are responsible for ensuring that reasonable adjustments are made where necessary for employees and job applicants with a disability or a mental or physical health condition. You must also pay the cost of these. The adjustment could be to the equipment they are using or the format in which you provide information. When considering reasonable adjustments, you need to consider whether or not they are reasonable, which includes, for example, whether they can be practically made. There are also times when you are not required to make reasonable adjustments, such as when doing so would change the overall nature of your employee&#8217;s job role.<\/p>\n\n\n\n<p>If you need help understanding your employment obligations in England and Wales, our <a href=\"https:\/\/legalvision.co.uk\/employment-lawyers-lp\/\">experienced employment lawyers<\/a> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents for a low monthly fee. So call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our <a href=\"https:\/\/legalvision.co.uk\/membership\">membership page<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Frequently Asked Questions<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1657513191582\"><strong class=\"schema-faq-question\"><strong>What is a reasonable adjustment?<\/strong><\/strong> <p class=\"schema-faq-answer\">Reasonable adjustments are where you change your employee\u2019s job to help reduce or remove the disadvantage they suffer due to their disability or their mental or physical health condition.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1657513226567\"><strong class=\"schema-faq-question\"><strong>Who pays for a reasonable adjustment?<\/strong><\/strong> <p class=\"schema-faq-answer\">You as the employer are responsible for paying for any reasonable adjustments for your employees. The cost of a reasonable adjustment is part of assessing whether the change is reasonable or not.<\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"1924c0ad83\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/171847\" \/>            <input value=\"https:\/\/legalvision.co.uk\/employment\/reasonable-adjustments\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"What an Employer Needs to Know About Reasonable Adjustments in Employment in England and Wales\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>As an employer, the law requires you, in certain circumstances, to make reasonable adjustments for your employees and job applicants where they have a disability or a mental or physical health condition. If you fail to do so or refuse employees\u2019 or job applicants\u2019 requests, this could be disability discrimination. In such instances, your disabled<a href=\"https:\/\/legalvision.co.uk\/employment\/reasonable-adjustments\/\">Continue reading <span class=\"sr-only\">&#8220;What an Employer Needs to Know About Reasonable Adjustments in Employment in England and Wales&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13326,"featured_media":3209,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"1443,2904,1747,1760,2898,2648","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[35],"tags":[20,21,570,858],"class_list":["post-171847","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-employment","tag-small-business","tag-medium-business","tag-workers-with-disability","tag-reasonable-adjustments"],"acf":[],"yoast_head":"<!-- This site is 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