{"id":1206,"date":"2022-01-04T05:32:34","date_gmt":"2022-01-04T05:32:34","guid":{"rendered":"https:\/\/uk.legalvision.com.au\/?p=1206"},"modified":"2025-09-03T02:37:32","modified_gmt":"2025-09-03T01:37:32","slug":"employment-policies","status":"publish","type":"post","link":"https:\/\/legalvision.co.uk\/employment\/employment-policies\/","title":{"rendered":"Three Key Employment Policies Every Business in the UK Needs"},"content":{"rendered":"\n<p><span style=\"font-weight: 400\">As an employer, you must know how employment laws and policies operate. These policies, also known as procedures, help explain how your employees should act, so they should be clear and concise so that your employees know their responsibilities. &nbsp;This article will explain three of the key employment policies that every business needs.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">1. Health and Safety Policy<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">The <\/span><a href=\"https:\/\/www.hse.gov.uk\/\"><span style=\"font-weight: 400\">Health and Safety Executive<\/span><\/a><span style=\"font-weight: 400\"> regulates health and safety for businesses in England and Wales. For example, this government agency can guide your business<\/span> in complying with health and safety laws<span style=\"font-weight: 400\">.&nbsp;<\/span><\/p>\n\n\n\n<p>If your business has over five or more employees, by law, you must have a written health and safety policy in place and bring this document to your employees\u2019 attention. If your business does not have a health and safety policy in place, you could face criminal penalties such as a hefty fine or imprisonment.<span style=\"font-weight: 400\"> <\/span><\/p>\n\n\n<div class=\"box box--icon box--star\">\n<p>However, if you have fewer than five employees, it is still a good practice to have this policy to ensure the health and safety of your employees in the workplace.<\/p>\n<\/div>\n\n\n<p>When producing your business\u2019 <a href=\"https:\/\/legalvision.co.uk\/employment\/workplace-safety-assessments\/\">health and safety policy<\/a>, you should ensure the&nbsp; policy includes:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>a statement regarding your business\u2019 commitment to ensuring a safe workplace and complying with your legal duties;<\/li>\n\n\n\n<li>who is responsible for the policy;<\/li>\n\n\n\n<li>information on the employees\u2019 duties concerning health and safety at work;<\/li>\n\n\n\n<li>a clear explanation of the health and safety procedures and arrangements for your business;<\/li>\n\n\n\n<li>risk assessments; and<\/li>\n\n\n\n<li>how to deal with drug and alcohol misuse.<\/li>\n<\/ul>\n\n\n\n<p>You should apply your health and safety policy consistently across your business and ensure you review it from time to time to check that it is compliant with any changes to the law and continues to be suitable for the workplace.<\/p>\n\n\n    <div class=\"my-7 lg:my-10 border-y-2 border-gray-100 py-7 lg:py-10 flex flex-col sm:flex-row items-start gap-10\">\n                    <img decoding=\"async\" class=\"w-52 mx-auto my-0! rounded\" src=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/4\/2025\/03\/14011310\/LegalVision-UK-Guide-to-UK-Employment-Disputes.jpg\" alt=\"Front page of publication\"\n                 loading=\"lazy\" width=\"208\" height=\"298\">\n                <section>\n            <div class=\"text-2xl font-bold\">Guide to UK Employment Disputes<\/div>\n            <div class=\"body-text\">\n                <p>Learn how to manage employment disputes and protect your business from legal action. <\/p>\n            <\/div>\n            \n\n<a href=\"https:\/\/go.legalvision.co.uk\/guide-to-uk-employment-disputes.html\" class=\" block px-5 py-3.5 max-w-fit bg-orange button__hover transition rounded text-white font-bold text-lg no-underline uppercase leading-tight text-center\" target=\"\" rel=\"\">Download Now<\/a>        <\/section>\n    <\/div>\n\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">2. Policies for Disciplinary Issues and Dismissal<\/span><\/h2>\n\n\n\n<p>Disciplinary issues concern an employee\u2019s conduct, such as issues regarding lateness or unacceptable behaviour. <a href=\"https:\/\/legalvision.co.uk\/employment\/poor-performance\/\">Issues concerning an employee\u2019s performance<\/a> in the role will be managed under your capability or performance management policy.<\/p>\n\n\n\n<p>As a business in England, you should have policies or procedures to manage conduct issues and encourage employee improvement, to maintain satisfactory standards. You should also follow the <a href=\"https:\/\/www.acas.org.uk\/acas-code-of-practice-on-disciplinary-and-grievance-procedures\">ACAS Code of Practice: Disciplinary and Grievance Procedures<\/a>, as not doing so can affect any compensation you may be required to pay your employees and the results of any employment tribunal claim.&nbsp;<\/p>\n\n\n\n<p>In the employment contract, you should refer your employees to your disciplinary policies and procedures or provide them with a copy of your handbook.&nbsp;<\/p>\n\n\n\n<p>As an employer, you should be able to show that you have followed your disciplinary policy to help reduce the risk of unfair dismissal or discrimination claims.&nbsp;<\/p>\n\n\n\n<p>For instance, your disciplinary policy should be fair and detail that you will:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>let your employees know in writing what the allegations against them are;<\/li>\n\n\n\n<li>meet with your employee to talk over the allegations and give them reasonable time to prepare for the meeting;&nbsp;<\/li>\n\n\n\n<li>notify your employees of their right to be accompanied to the meeting by a work colleague; and<\/li>\n\n\n\n<li>offer your employee the ability to appeal against any actions you take, including dismissal.<\/li>\n<\/ul>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+448081968584\" class=\"not-prose\">0808 196 8584<\/a> for urgent assistance.\n                <br>\n                Otherwise, complete this form, and we will contact you 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Grievance Policy<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">As an employer, you should have in place a written grievance policy for your employees. This will ensure that when an employee raises an issue with you, you deal with it fairly and consistently. You should deal with employees\u2019 grievances informally in the first instance by discussing issues as soon as they arise. However, you should turn to your formal grievance procedure where the informal process is impossible, or the employee is unsatisfied with the outcome.&nbsp;<\/span><\/p>\n\n\n\n<div class=\"box box--warning box--icon\">\n<p><span style=\"font-weight: 400\">As with your disciplinary policies, you should ensure that your grievance policy follows the ACAS Code of Practice: Disciplinary and Grievance Procedures. Not doing so can affect any compensation you may be required to pay your employees and the results of any employment tribunal claim.<\/span><\/p>\n<\/div>\n\n\n\n<p><span style=\"font-weight: 400\">Your grievance procedure should:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>inform employees of how the business deals with a grievance as well as the details of the <a href=\"https:\/\/www.acas.org.uk\/acas-code-of-practice-on-disciplinary-and-grievance-procedures\">ACAS Code<\/a>;<\/li>\n\n\n\n<li>make employees aware of your intention as an employer to deal with grievances fairly;<\/li>\n\n\n\n<li>outline the various stages within the procedure, which should include a full investigation;<\/li>\n\n\n\n<li>explain that you will listen to those involved;<\/li>\n\n\n\n<li>outline that the employee can have someone accompany them to the grievance meeting; and<\/li>\n\n\n\n<li>break down how an employee can raise a grievance.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Key Takeaways<\/span><\/h2>\n\n\n\n<p>Employment law is a vast area with many rules for employers to follow. As an employer in England, you should have specific policies in place. This helps your employees understand what you expect of them and how they should respond to certain situations.&nbsp;<\/p>\n\n\n\n<p>The key policies you should include in your staff handbook are:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>health and safety policy;<\/li>\n\n\n\n<li>a grievance policy; and<\/li>\n\n\n\n<li>disciplinary policy and procedures.<\/li>\n<\/ul>\n\n\n\n<p>If you need help with your employment policies, our experienced <a href=\"https:\/\/legalvision.co.uk\/employment-lawyers-lp\/\">employment lawyers<\/a> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your employment documents. Call us today on <a href=\"tel:+448081968584\" class=\"AVANSERnumber dynamic-number\">0808 196 8584<\/a> or visit our <a href=\"https:\/\/legalvision.co.uk\/membership\">membership page<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Frequently Asked Questions<\/span><\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1641273876715\"><strong class=\"schema-faq-question\"><strong>What policies or procedures as a business in England and Wales am I legally required to have?<\/strong><\/strong> <p class=\"schema-faq-answer\">Businesses in England and Wales must have a disciplinary and dismissal procedure, a grievance procedure and a health and safety policy (if they have over five employees).<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1641273886873\"><strong class=\"schema-faq-question\">What are the repercussions for me as an employer if the required policies are not in place?<\/strong> <p class=\"schema-faq-answer\">If you do not have policies in place which are required by law or suggested for good practice, this could cause unwanted consequences. For example, this could lead to situations that might result in employment tribunals where you may have to pay an employee compensation. Additionally, in terms of health and safety policies, you could face criminal proceedings such as a hefty fine or imprisonment.\u00a0<br\/><\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"9eb4f72322\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/1206\" \/>            <input value=\"https:\/\/legalvision.co.uk\/employment\/employment-policies\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"Three Key Employment Policies Every Business in the UK Needs\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>As an employer, you must know how employment laws and policies operate. These policies, also known as procedures, help explain how your employees should act, so they should be clear and concise so that your employees know their responsibilities. &nbsp;This article will explain three of the key employment policies that every business needs. 1. Health<a href=\"https:\/\/legalvision.co.uk\/employment\/employment-policies\/\">Continue reading <span class=\"sr-only\">&#8220;Three Key Employment Policies Every Business in the UK Needs&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13380,"featured_media":616,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"1006,1410,1605,985,1794,1134","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[35],"tags":[20,21,218,219,221,222,223],"class_list":["post-1206","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-employment","tag-small-business","tag-medium-business","tag-employment-policies","tag-employment-law","tag-health-and-safety-policy","tag-grievance-policy","tag-large-business"],"acf":[],"yoast_head":"<!-- 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She advises on all aspects of employment law, both contentious and non-contentious.","url":"https:\/\/legalvision.co.uk\/author\/comfortnkang\/"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/employment\/employment-policies\/#faq-question-1641273876715","name":"What policies or procedures as a business in England and Wales am I legally required to have?","acceptedAnswer":{"@type":"Answer","text":"Businesses in England and Wales must have a disciplinary and dismissal procedure, a grievance procedure and a health and safety policy (if they have over five employees).","inLanguage":"en-GB"},"inLanguage":"en-GB"},{"@type":"Question","@id":"https:\/\/legalvision.co.uk\/employment\/employment-policies\/#faq-question-1641273886873","name":"What are the repercussions for me as an employer if the required policies are not in place?","acceptedAnswer":{"@type":"Answer","text":"If you do not have policies in place which are required by law or suggested for good practice, this could cause unwanted consequences. For example, this could lead to situations that might result in employment tribunals where you may have to pay an employee compensation. Additionally, in terms of health and safety policies, you could face criminal proceedings such as a hefty fine or imprisonment.\u00a0<br \/>","inLanguage":"en-GB"},"inLanguage":"en-GB"}]}},"_links":{"self":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/1206","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/users\/13380"}],"replies":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/comments?post=1206"}],"version-history":[{"count":12,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/1206\/revisions"}],"predecessor-version":[{"id":194549,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/posts\/1206\/revisions\/194549"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media\/616"}],"wp:attachment":[{"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/media?parent=1206"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/categories?post=1206"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/legalvision.co.uk\/api\/wp\/v2\/tags?post=1206"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}